Mission Statement

Working with the Program Manager, the project will fund a full FTE to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

MetricTargetSubgoal

Processing times for stages of processing sub-award amendments

< 41 calendar days / qtr 

Processing times for stages of processing invoices

< 45 calendar days / qtr 

KPIs

KPITarget
Number of Social Media impressions190,000 / yr
Number of media hits140 / yr

Average rating of staff regarding how well-prepared they feel to perform their jobs

4 out of 5 / yr

Percentage of recommendations addressed by relevant project areas

90%
Number of key improvements addressed from systematic evaluation10
Number of key improvements addressed from external sources10
Number of staff publications70 / yr

Team Members

NameInstitutionPosition
Ron PayneNCSAProgram Manager
Laura HerriottNCSAProject Manager
Karen HartmanNCSABusiness Office

Please direct all question to xsede-admin@ncsa.illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings

XSEDE Finance Portal

XSEDE 2 Invoice tracking

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2 Sub-Award Processing Status PY7 - FALL 2017 Phase 1

Institution

Draft Letter

Sent

Updates

Received

Letter

Sent

SOW/Budget

Received

(Goal: 41 days to

Final Agreement)

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

 
Cornell 083842-160908/8/179/11/17

9/11/17

9/25/1710/5/1710/18/1711/3/1711/3/17 
Georgia Tech 083842-160998/8/17  2/8/182/8/18 2/8/18 JT 2/11    Ping 1/30/18
Indiana8/8/178/10/178/24/178/31/179/6/179/28/1710/5/1710/18/17 
NCAR/UCAR8/8/178/15/178/22/17 9/29/1710/5/1710/17/1710/25/17 10/26/17 
NICS/UTK8/8/178/14/178/31/178/31/179/8/179/28/1710/10/1710/12/17 
OK State (OSU)8/8/178/9/178/11/179/5/179/21/17 9/28/1711/8/201711/10/17 
Ohio State Univ (OSC)8/8/178/22/17 9/5/179/22/1710/5/1710/17/1711/6/1711/7/17 
PSC/MPC8/8/179/5/179/11/17

9/18/17

10/5/1710/18/1710/24/1710/24/17 
Purdue 083842-160718/8/178/19/178/24/179/1/1710/5/17

10/17/17

11/2/1711/3/17 
SDSC/UCSD8/8/179/5/179/11/179/21/1710/5/1710/17/1710/17/1710/18/17 
Shodor 083842-160648/8/178/9/178/11/178/22/178/24/179/23/17 9/24/1710/2/17 
SURA 083842-160578/8/178/17/178/22/178/25/179/8/179/23/179/25/17 9/27/17  
TACC8/8/179/11/179/18/179/20/1710/5/1710/17/17 10/19/1710/20/17 
U Arkansas8/8/178/9/178/16/178/22/179/5/179/23/17 9/26/179/27/17  
U Chicago/ANL8/8/17 9/5/179/5/17 10/30/1710/30/1711/6/17 1/17/181/18/18 
U Georgia8/8/179/6/179/6/17 9/8/179/11/179/28/1710/16/17 10/16/17 
U Oklahoma (OU)8/8/17 8/27/179/11/17 9/11/17 9/12/179/28/17 10/4/1710/10/17  
USC-ISI 83842-16055 8/8/178/16/179/5/179/12/179/12/17 9/28/179/29/17 10/3/17  

XSEDE 2 Sub-Award Processing Status PY7 Spring 2018- Phase 2  NSF amendment received 2/8/2018

Institution

Draft Letter

Sent

Updates

Received

Letter

Sent

SOW/Budget

Received

(Goal: 41 days to

Final Agreement)

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

 
Cornell 083842-16090  NA NA

NA 

 NA2/1/18     
Georgia Tech 083842-16099 Phase 1 NANA 2/8/182/14/18    
Indiana

 1/31/18

        
NCAR/UCAR 2/2/18NANA  2/8/182/14/18     
NICS/UTK 2/2/18 NANA2/8/18 2/14/18    
OK State (OSU) NA NANA NA  2/1/18    
Ohio State Univ (OSC)NA NANANA  2/1/18    
PSC/MPCNA NANA 

NA 

2/5/18    
Purdue 083842-16071NA NANA NA 2/5/18

 

   
SDSC/UCSDNA NANA NA 2/5/18    
Shodor 083842-16064NA NANA NA 2/5/18    
SURA 083842-16057NA NANA NA 2/5/18     
TACC2/3/18         
U ArkansasNA NANA NA  2/5/18    
U Chicago/ANL 2/3/18         
U GeorgiaNA NANA NA 2/5/18    
U Oklahoma (OU)NANANA NA 2/5/18    
USC-ISI 83842-16055NANANA NA 2/5/18     


Sub-Award Pages