Executive Summary of Meeting 

Date: Wednesday, April 13, 2022

Location: Zoom

Attendees

NAME
PRESENT (tick)/(error)
XAB Members
Lisa Arafune (Chair)

(tick)

Leah Bendavid

(error)

Ken Bloom

(tick) 

Elizabeth Cherry

(tick)

Rylan Chong

(tick)

Peter Couvares

(tick)

Rudi Eigenmann

(tick) 

Ana Carmen Gonzales

(tick)

Ruby Mendenhall

(tick)

Brook Milligan

(tick)

Russell Poldrack

(error)

Jennifer Schopf

(tick)

Ani Ural

(tick)

Service Provider Forum

Ruth Marinshaw

(tick)

Dan Stanzione

(tick)

David Hancock

(tick)

User Advisory Committee

(tick)

XSEDE Staff

(tick)

(tick)

(tick)

(tick)

(error)

(tick)

Leslie Froeschl 

(tick)

(tick)

(tick)

(tick)

(tick)

(error)

Shava Smallen 

(tick)

Draft Agenda

Date Wednesday, April 13

Time (CST)

DurationTopic (w/links to presentation materials)
2pm CT5 mins

Welcome

Approval of December XAB meeting summary

Motion: Brook, Emre. Approved

2:05pm CT50 mins

Update on ACCESS transition: awareness campaign, anticipated ACCESS awards time frame

  • Have provided draft transition plan and an update to the draft plan to NSF. Feel comfortable that we can rapidly transition most of it to ACCESS.
    • Need to turn this into a final transition plan once ACCESS awards are announced. Once we know their plans will better understand what will be involved.
    • Feel well-prepared for this. 
    • Have informed NSF that XSEDE staff can't be available for transition work after Aug. 31. 
  • Still awaiting announcements re. ACCESS awards from NSF. 
  • XSEDE communications plan to make community aware that this is coming. 
  • Will have about half as much budget for ACCESS vs. XSEDE budget. 
  • Questions coming in re. what will happen to their allocation and when the next allocation opportunity will be. 
  • Aug XRAC backed up a week to have enough time to provide info to SPs. 
  • Submitted no cost extension to NSF through Aug 2023 to close out project and prepare final report. Looking forward to everything that will be included in the final report including longitudinal studies.
  • Project has already been working on compiling Lessons Learned and Best Known Practices for final report. 
    • If there is anything that XAB members have witnessed XSEDE change/learn that might be considered for inclusion that we might've missed, please let us know. 
    • Once the doc is more complete will be shared with XAB. 
  • Lisa: How is communications plan coming along?
    • Got initial communication out to folks. Set up form where questions can be submitted. A few questions have come in but not many. 
    • Rudi: Ran into Al Suarez. Asked him about follow-on to ECSS given how valuable it has been to community. He indicated that NSF is aware and there will be continuation of that service available. 
    • John: Understand they may create opportunities from other programs under OAC. 
  • Consider as lesson learned/best practice: Have provided letters of collaboration for a large number of projects. We receive no funding for these, but contribute to them. Hopeful that ACCESS will provide similar function in community. 
  • Ruby: Consider as lesson learned/best practice: providing resources long enough for interdisciplinary groups to speak same language and publish. Once you have a sense of where you're going, having time to write it. Can't happen unless staff is paid to do that. 
    • Novel & Innovative Projects has worked on this. Can take a year or more to get the ball rolling, ramp up. 
    • Phil: NSF tendency to cut back, but that is hard to do in these kinds of scenarios.
2:55pm CT5 mins

Wrap up/Close Meeting

Motion to close: Dan, Emre

Next meeting: June 24, 2022 (12pm ET/11am CT/10am MT/9am PT)

  • Hope to have announcements re. ACCESS awardees by then and be able to share transition status.

Notes