Mission Statement

Working with the Program Manager, the project will fund a full-time person (currently Karen Hartman, NCSA) to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

MetricTargetSubgoal

Processing times for stages of processing sub-award amendments

< 41 calendar days / qtr 

Processing times for stages of processing invoices

< 45 calendar days / qtr 

KPIs

KPITarget
Number of Social Media impressions190,000 / yr
Number of media hits140 / yr

Average rating of staff regarding how well-prepared they feel to perform their jobs

4 out of 5 / yr

Percentage of recommendations addressed by relevant project areas

90%
Number of key improvements addressed from systematic evaluation10
Number of key improvements addressed from external sources10
Number of staff publications70 / yr

Team Members

NameInstitutionPosition
Ron PayneNCSAProgram Manager
Laura HerriottNCSAProject Manager
Karen HartmanNCSABusiness Office
 John PirtleNCSA Business Office 

Please direct all question to xsede-admin@ncsa.illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

XSEDE Finance Portal

XSEDE 2 Invoice tracking

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2 Sub-Award Processing Status PY7 

Institution

Draft Letter

Sent

Updates

Received

Letter

Sent

SOW/Budget

Received

(Goal: 42 days to

Final Agreement)

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

 
Cornell8/8/179/11/17

9/11/17

9/25/17     
Georgia Tech8/8/17        Ping 9.11
Indiana8/8/178/10/178/24/178/31/179/6/17    
NCAR/UCAR8/8/178/15/178/22/17     Ping 9.21
NICS/UTK8/8/178/14/178/31/178/31/179/8/179/28/17   
OK State (OSU)8/8/178/9/178/11/179/5/179/21/17    
Ohio State Univ (OSC)8/8/178/22/17 9/5/179/22/17JT    
PSC/MPC8/8/179/5/179/11/17

9/18/17

     
Purdue8/8/178/19/178/24/179/1/17JT    
SDSC/UCSD8/8/179/5/179/11/179/21/17JT     
Shodor8/8/178/9/178/11/178/22/178/24/179/23/17   
SURA8/8/178/17/178/22/178/25/179/8/179/23/17   
TACC8/8/179/11/179/18/179/20/17JT     
U Arkansas8/8/178/9/178/16/178/22/179/5/179/23/17 9/26/17  
U Chicago/ANL8/8/17       Ping 9.11
U Georgia8/8/179/6/179/6/17 9/8/179/11/17    
U Oklahoma (OU)8/8/17 8/27/179/11/17 9/11/17 9/12/17    
USC-ISI 8/8/178/16/179/5/179/12/179/12/17    


Sub-Award Pages

primary audience