Attendees:

NAME	PRESENT /
John Towns
Ron Payne
Tim Boerner
Leslie Froeschl
Kelly Gaither
Robert Sinkovits
Emre Brookes
Ruth Marinshaw
Scott Wells
David Lifka
Gregory Peterson
Victor Hazlewood
Sergiu Sanielevici
Philip Blood
David Hart
Lizanne DeStefano
Richard Knepper
Maytal Dahan
Alexander Withers
Nathan Tolbert
Tabitha Samuel
Linda Akli
Bob Chadduck

Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

• Description/Status of issue
• Review of action items from previous meetings if any
• Recommended actions and discussion of same
• Close issue or identify next action items

3. Status updates from SMT members

• Status update on significant activities
• Review of prior open issues if any (and not addressed earlier in agenda)
• Identification of new issues if any (and not addressed earlier in agenda)

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

2. Update on XSEDE AUP (Alexander Withers ) 

Previously:

• Previous discussion archived: SMT Meeting - September 10, 2020

Discussion:

• Sent the next iteration of the AUP (included 2 minor edits: added helper link re. XSEDE policies, referenced code of conduct). 

Decisions:

Follow this basic outline:

• Status update on significant activities
• Review of prior open issues if any (and not addressed earlier in agenda)
• Identification of new issues if any (and not addressed earlier in agenda)
• Identification of recent improvements implemented

Updates from SMT members:

• PI (John/Ron) - 
  • COVID19 HPC consortium update: taking a more active role in types of projects it seeks from community. Would like more submissions on therapeutics & patient care. Working on updated guidance to proposers & reviewers. ECSS supporting many of those projects. Thank you to Maytal & team (David Montoya) for being so responsive about posting updates to the web. 
    • Some may have restricted access/controlled use data. Not all providers can support that kind of work. Updates to guidance advise proposers which providers can support their work if they have this kind of data.       
• Tim
  • No update
• CEE (Kelly) - 
  • Terminology task force will have an update for next SMT call 
    
  • Concern about lack of diversity in XAB candidates. Proposal to add someone intentionally to add diversity. 
    • John: while not opposed, want to think about process. Have specified how many members there are as part of our PEP, which is approved by NSF. If we're going to change this, John needs to discuss with Bob. 
    • Kelly & Linda to propose list of nominees. 
• ECSS (Bob S/Phil/Sergiu) -
  •  Scheduling training for ECSS staff with AMD & IU (open stack). If no limits on number of attendees, could be good to open up to other XSEDE staff outside ECSS

• XCI (Dave L/Craig) -  

  •  John & Dave have been discussing deputy L2 candidates for XCI. No decision yet. If you have thoughts, please share with Dave & John.
• Ops (Greg/Victor) -   
  • Looking into Liferay & security sorts of things. 
  • Victor working with Tabitha on new SPs. Elevating cybersecurity in kickoff meetings with SPs to make this topic more prominent. Looking at cybersecurity in the agreement for L1 SPs & will bring changes to SMT.    

• RAS (Dave H/Ken/Nathan) -  

  •  Preparing for new SPs. Had AMIE workshop on Monday for them. 17 people from incoming SPs attended.  
• Program Office (Ron/Leslie) - 
  • Reminder: Enter Publications in XUP and documents in IDEALS
  • Reminder: Reference collaborations in tracking worksheet: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw
  • Reminder: Address recommendations (Jira) 
  • October XAB call: Friday, Oct. 30 11am-3pm ET. Agenda to include:
    
    • Program updates from John
    • Climate study report from Lizanne/SP&E
    • ~30 min update from each L2 area with updates on PY10 updates
  • L2s will be expected to respond to recommendations of climate study report during December quarterly meeting

• SP Forum (Ruth) -  

  • Good conversations with Tabitha in her new role. 
  • Next Thursday Dave H/RAS team will attend SPF call to talk about AMIE changes. 
• UAC (Emre) -   
  • Consider inviting XAB candidates not chosen to participate in the UAC. 
  • Need to schedule meeting to discuss User Survey. Can share results of 2020 survey & start discussing 2021 survey content. 
• NSF (Bob C) - 

Next Meeting:     SMT - October 22, 2020