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XSEDE Quarterly Meeting Action Items and Decision Recording

Preparation

Attendees not familiar with Zoom, please contact Leslie Froeschl or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.
You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.
Contact Ron Payne or Leslie Froeschl with questions.
Please submit any requested agenda items via the XSEDE Quarterly Topic Request form. All requested agenda topics can be seen HERE.

Logistics

Date: Wednesday, December 9^th & Thursday, December 10^th from 9:00 am - 4:00 pm CT

Location: Remote Sessions only

Zoom coordinates sent by Outlook meeting invitation or available here.

Agenda (Final)

Wednesday, December 9^th Zoom coordinates
Type	Time (CT)	Duration	Topic (presentation link)	Lead	Actions/Decisions	Participants
Plenary	9:00am-9:15am	15 mins	Gathering & welcome	John Towns	Leslie Froeschl	All
Plenary	9:15am-9:45am	30 mins	PM&R update	Leslie Froeschl	Noni Ledford Actions/ Decisions	All
Break	9:45am-10:00am	15 mins	Break
Plenary	10:00am-11:45am	105 mins	L2 Response to Climate Study - CEE, ECSS, XCI, Ops, RAS, PgO (L2 disaggregated reports here)	L2 Directors	L2 Response to Climate Study Leslie Froeschl Actions/ Decisions	All
Break	11:45am-12:00pm	15 mins	Break
Plenary	12:00pm-12:45pm	45 mins	Review L2 diagrams demonstrating interconnections across project Combined diagrams	L2 Directors	Review L2 Diagrams Leslie Morsek Actions/ Decisions	All
Break	12:45pm-1:00pm	15 mins	Break
Parallel A	1:00pm-1:45pm	45 mins	PY10/11 projected spending	Ron Payne	Noni Ledford Actions/ Decisions	L1s, L2s & others interested
Break	1:45-2:00pm	15 mins	Break
Parallel A	2:00-3:00pm	60 mins	Updating Quarterly New User Training	Susan Mehringer	Jay Alameda Actions/ Decisions	Linda Akli, Rosalia Gomez, Tom Maiden, Jason Allison, Jeff Sale, Victor Eijkhout, Sandra Kappes, John Urbanic
Parallel B	2:00-3:00pm	60 mins	Dev coordination council (XCI slides, RAS Slides)	Nathan Tolbert	Sonia Nayak Actions/ Decisions	Dave Hart, Nathan Tolbert, JP Navarro, Maytal Dahan
Parallel C	2:00-2:45 pm	45 mins	XSEDE SP Coordination/SP Forum membership review	Tabitha Samuel	Ron Payne Actions/ Decisions	Tabitha, Ron, Ruth Marinshaw NOTE: Zoom coordinates will be sent separately by email for this session.
Parallel A	3:00-4:00pm	60 mins	Targets for "other metrics"	Tim Boerner	Leslie Froeschl Actions/ Decisions	L1s, L2s, L3s, PMs
	4:00pm		Day 1 Close

Thursday, December 10^th Zoom coordinates
Type	Time (CT)	Duration	Topic (presentation link)	Lead	Actions/Decisions	Participants
Parallel A-1	9:00am-9:30am	30 mins	2021 XSEDE User Survey planning - CEE	Julie Wernert	Tonya Miles Actions/ Decisions	CEE, Eval team
Parallel A-2	9:30am-10:00am	30 mins	2021 XSEDE User Survey planning - ECSS	Julie Wernert	Tonya Miles Actions/ Decisions	ECSS, Eval team
Parallel B	9:00am-10:00am	60 mins	Revised XSEDE allocations policy statement	David Hart	Sonia Nayak , Ken Hackworth Actions/ Decisions	John Towns , Ruth Marinshaw , Emre Brookes , Ken Hackworth , Others as interested
Break	10:00am-10:15am	15 mins	Break
Parallel A-1	10:15am-10:45am	30 mins	2021 XSEDE User Survey planning - OPS	Julie Wernert	Tonya Miles Actions/ Decisions	Ops, Eval team
Parallel A-2	10:45am-11:15am	30 mins	2021 XSEDE User Survey planning - RAS	Julie Wernert	Tonya Miles Actions/ Decisions	RAS, Eval team
Parallel B	10:15am-11:15am	60 mins	All XSEDE Education and Training	Susan Mehringer	Rosalia Gomez Actions/ Decisions	Linda Akli, Dana Brunson, Rosalia Gomez, Jay Alameda, Rich Knepper, Aaron Weeden
Break	11:15am-11:30am	15 mins	Break
Parallel A	11:30am-12:30pm	60 mins	Terminology Review Task Force	Susan Mehringer	Susan Lindsey Actions/ Decisions	John Towns , L2s, and Task Force members: Linda Akli, Jay Alameda, Kate Cahill, Stephen Deems, John Holly, Boswell Hutson, Deb Nigra, Sergiu Sanielevici, Bob Panoff, Bobby Whitten
Parallel B	11:30am-12:30pm	60 mins	ROI data collection/analysis (ROI slides)	Craig Stewart	Julie Wernert Actions/ Decisions	JP Navarro Marlon Pierce Lizanne DeStefano Lorna Rivera and ROI team
Break	12:30pm-12:45pm	15 mins	Break
Parallel B	12:45pm-1:45pm	60 mins	Closed session: 2021 XUS - COVID-19 (Discussion regarding 2021 User Survey questions related to XSEDE allocations and COVID-19 research)	Julie Wernert	Tonya Miles Actions/ Decisions	Closed session: John Towns , Dave Hart, Ken Hackworth, Maytal Dahan, evaluation team only
Break	1:45pm-2:00pm	15 mins	Break
Parallel A	2:00pm-2:30pm	30 mins	Ticket Metrics - KPI: making L3 managers aware of how this is calculated and reported.	Gary Rogers	Scott Wells Actions/ Decisions	L3 Managers
Parallel B	2:00-3:00pm	60 mins	ROI data collection/analysis related to allocation processes (ROI slides)	Craig Stewart	Julie Wernert Actions/ Decisions	John Towns David Hart Ken Hackworth Lizanne DeStefano Lorna Rivera and ROI team
Parallel A	3:00pm-4:00pm	60 mins	ROI data collection/analysis related to assessing the value of the user portal and educational materials (ROI slides)	Craig Stewart	Julie Wernert Actions/ Decisions	Maytal Dahan Susan Mehringer Lizanne DeStefano Lorna Rivera Workforce Development & UII team and ROI team
Parallel B	3:00pm-4:00pm	60 mins	Integrating XRAS Staff Allocations with JIRA. Slides available at ecss-jira-xras scope.pptx https://developer.atlassian.com/server/jira/platform/rest-apis/	JP Navarro Sergiu Sanielevici Nathan Tolbert	Lucille Jarzynka Lee Liming Actions/ Decisions	Sergiu and ECSS, Nathan and Dave for RAS, Shava, Lee, and JP for XCI, others as interested
	4:00pm		Day 2 close

Conflicts

Linda Akli not available 12/10 11am - 4pm CT.

Generic Slide Template

XSEDE Google Slides template