Mission Statement

Working with the Program Manager, the project will fund a full-time person (currently Karen Hartman, NCSA) to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

MetricTargetSubgoal

Processing times for stages of processing sub-award amendments

< 41 calendar days / qtr 

Processing times for stages of processing invoices

< 45 calendar days / qtr 

Total decisions and subsequent actions for business practice and/or project improvement

5 / per quarter

 

KPIs

KPITarget
Number of Social Media impressions190,000 / yr
Number of media hits140 / yr

Average rating of staff regarding how well-prepared they feel to perform their jobs

4 out of 5 / yr

Percentage of recommendations addressed by relevant project areas

TBD
Number of key improvements addressed from systematic evaluationTBD
Number of key improvements addressed from external sourcesTBD
Number of staff publications70 / yr

Team Members

NameInstitutionPositionEmail
Ron PayneNCSAProgram Managerrpayne@illinois.edu
Laura HerriottNCSAProject Managerherrio@illinois.edu
Karen HartmanNCSABusiness Officekhartman@illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

XSEDE Finance Portal

XSEDE 2 Invoice tracking

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2 Sub-Award Processing Status

Institution

Letter

Sent

SOW/Budget

Received

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

Notes
Cornell

9/30/16

10/17/1610/18/1611/02/1612/21/161/9/17 
Georgia Tech9/30/16

10/21/16

10/24/1611/02/161/09/171/10/17 
Indiana10/12/1611/15/1611/21/1612/9/162/8/172/9/17

1/13 UIUC requested an update

1/30 UIUC request an update

NCAR/UCAR9/30/1610/06/1610/07/1611/02/161/25/171/26/171/23 UIUC provdied a revised agreement
NICS/UTK9/30/1610/04/1610/06/1611/02/1611/8/1611/8/16 
OK State (OSU)9/30/1610/05/1610/06/1611/02/1611/11/1612/2/16 
OSC9/30/1610/10/1610/18/1611/02/1611/15/1611/16/16 
PSC/MPC9/30/16

10/06/16

10/07/1611/02/162/1/172/3/17

1/13 UIUC follow up from 1/6 with Christine Lamanna 

1/25 CMU returned draft suggestions.

Purdue9/30/1610/11/16

10/12/16

11/02/161/25/171/27/171/13 UIUC has answered all questions
SDSC/UCSD9/30/1610/06/1610/07/1611/02/1611/08/1611/08/16 
Shodor9/30/16

10/07/16

10/10/1611/02/1611/07/1611/07/16 
SURA9/30/1610/05/1610/06/1611/02/1612/22/161/5/17 
TACC9/30/161/26/171/31/1602/10/17  1/25 updated budget docs received. Awaiting revised SOW.
U Arkansas9/30/1611/01/1611/02/1611/02/1611/07/1611/07/16 
U Chicago/ANL9/30/16

10/18/16

10/21/1611/02/161/10/171/10/17 
U Georgia9/30/1610/14/1610/18/1611/07/1611/15/1611/16/16 
U Oklahoma9/30/1611/01/1611/3/1611/07/161/18/171/18/171/13 Susan Cates said 1/17 will see executed
USC-ISI9/30/1610/04/1610/06/1611/02/16  

1/13 Cathy Morgan said next week should see executed

2/8 UIUC to provide revisions by end of week

 

Sub-Award Pages

primary audience