Mission Statement

Working with the Program Manager, the project will fund a full-time person (currently Karen Hartman, NCSA) to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

MetricTargetSubgoal

Processing times for stages of processing sub-award amendments

  

Processing times for stages of processing invoices

  

Total decisions and subsequent actions for business practice and/or project improvement

  

KPIs

KPITarget
NA 

Team Members

NameInstitutionPositionEmail
Ron PayneNCSAProgram Managerrpayne@illinois.edu
Laura HerriottNCSAProject Managerherrio@illinois.edu
Karen HartmanNCSABusiness Officekhartman@illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

XSEDE Expense Tracking Policy & Process

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2 Sub-Award Processing Status

Institution

Letter

Sent

SOW/Budget

Received

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

Notes
Cornell

9/30/16

10/17/1610/18/1611/02/16  11/16/16 - Comments received on agreement
Georgia Tech9/30/16

10/21/16

10/24/1611/02/16   
Indiana10/12/1611/15/1611/21/16   Requested adjustments will be handled via PCR process.
NCAR/UCAR9/30/1610/06/1610/07/1611/02/16  12.2 Dave updated they are close
NICS/UTK9/30/1610/04/1610/06/1611/02/1611/8/1611/8/16 
OK State (OSU)9/30/1610/05/1610/06/1611/02/16   
OSC9/30/1610/10/1610/18/1611/02/1611/15/1611/16/16 
PSC/MPC9/30/16

10/06/16

10/07/1611/02/16   
Purdue9/30/1610/11/16

10/12/16

11/02/16  11/13/16 - Comments received on agreement
SDSC/UCSD9/30/1610/06/1610/07/1611/02/1611/08/1611/08/16 
Shodor9/30/16

10/07/16

10/10/1611/02/1611/07/1611/07/16 
SURA9/30/1610/05/1610/06/1611/02/16   
TACC9/30/16      
U Arkansas9/30/1611/01/1611/02/1611/02/1611/07/1611/07/16 
U Chicago/ANL9/30/16

10/18/16

10/21/1611/02/16   
U Georgia9/30/1610/14/1610/18/1611/07/1611/15/1611/16/16 
U Oklahoma9/30/1611/01/1611/3/1611/07/16   
USC-ISI9/30/1610/04/1610/06/1611/02/16   

 

Sub-Award Pages

primary audience