• Monthly personnel and cost reporting will be submitted via email in Excel format. An Excel workbook has been created and distributed to each institution. If you need a copy of this workbook, please contact xsede-admin@ncsa.illinois.edu .

 

  • For each reporting month, the Excel workbook will be used to report efforts, personnel, and costs per WBS. If your institution invoice covers more than one month of expenses, or you have prior months to report, you can submit one report with multiple months’ entries.

 

  • The Excel workbook contains two sheets: Institution AP (Actuals-Personnel) to collect personnel and effort, and Institution AC (Actuals-Costs) to collect costs.

 

  • For Institution AP tab:

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  • In column A, enter your institution name.
  • In column B, enter the month-year of the report (i.e. Sep-19).
  • In column C, enter the corresponding WBS for the personnel name.
  • In columns D-E, enter the personnel name (last name, first name).
  • In column F, enter the Actual Effort (in decimal format; e.g. 0.15 = 15%).

        For personnel with 0 Effort in a given month, do not enter.

  • If additional personnel need to be included, please add the necessary line items.

 

 

 

 

 

 

 

 

 

 

 

 

  • For Institution AC tab:

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Sample above is shown with mocked data

  • In column A, enter your institution name.
  • In column B, enter the month-year of the report (i.e. Sep-19).
  • In column C, enter the corresponding WBS for the costs being reported.
  • In columns D-H, enter the actual costs.
  • Please provide expense details for Equipment, Participant Support, and Other Direct Costs, utilizing the Description/Comments column (column I).
  • Please confirm the total costs entered in your report match your institution invoice for the given month. Please adjust accordingly for rounding differences.

 

 

  • The information being collected in these Excel reports is required for NSF reporting and Project level reporting. Submitting your reports in a timely manner will assist XSEDE Business Operations in meeting important reporting deadlines. 

 

Please note : Invoices submitted to UIUC for payment will be held back from payment processing, if the applicable monthly reports have not been received. Please submit your monthly reports in a timely manner in order to avoid payment delays.

 

If you have any questions, please contact xsede-admin@ncsa.illinois.edu .