Attendees:
| NAME | PRESENT  / |
|---|---|
| John Towns | |
| Ron Payne | |
| Laura T. Herriott | |
| Kelly Gaither | |
| Emre Brookes |
|
| J Ray Scott | |
| Karla Gendler | |
| Scott Wells | |
| David Lifka | |
| Gregory Peterson | |
| Victor Hazlewood | |
| Nancy Wilkins-Diehr | |
| Sergiu Sanielevici | |
| Philip Blood | |
| David Hart | |
| Ken Hackworth | |
| Craig Stewart | |
| Lizanne DeStefano | |
| Maytal Dahan | |
| Bob Chadduck | |
| Richard Knepper | |
| Sonia Nyak |
Canonical Meeting Template (as a reminder):
1. Review of meeting agenda
2. Addressing issues
- Description/Status of issue
- Review of action items from previous meeting if any
- Recommended actions and discussion of same
- Close issue or identify next action items
3. Status updates from SMT members
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
Agenda/Notes
1. Review of Meeting Agenda: Any comments/additions?
2. XSEDE2 Reporting (Karla Gendler)
Previously:
- Previous discussion archived: SMT Meeting - January 4, 2018
- (1/4) Karla - end of January is the end of a quarter. February 1st begins IPR5 and due 2/15. Then will move into PY8 Planning through the Quarterly Meeting draft due to XAB 4/10 (meet 4/17). Starting May write RY2 annual report
- (1/18) Karla - IPR5 is coming up and due 2/15 to NSF. Monday 1/22 email will go out, so work with your area PM. Risk review also underway, see email from Kandace. Planning will begin immediately after reporting. Will write mid-year review panel response document as well.
- (1/18) John - Bob hopes to get us the document by 1/19; might be good to get that done early to prevent overlap
- (2/1) Karla - IPR 5 begins today, work with your PM. 100% of risks reviewed. PY8 planning email coming soon.
- (2/15) Karla - IPR w/John and should be submitted soon. PY8 Planning is next in preparation for the Quarterly presentations
- (2/15) Lizanne - ACTION meeting with John needed
- (3/1) Ron - detailed update at the Quarterly. Updated 5% template for Planning slides
- (3/29) Karla - PY8 Planning Process in motion in preparation for the XAB meeting. Also getting feedback from SPF and UAC
Discussion:
- Note
Decisions:
- note
Actions:
- Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need
3. XRAC Reviewer Manual (David Hart)
Previously:
- (2/20) Email with attachment from Dave H. to SMT mail list:
As part of RAS efforts to increase recruiting for the XRAC, Ken and I compiled the attached "Reviewer Manual" to provide XRAC members with some common baseline information.
Most notably, this document includes a Charter for the XRAC and the official XRAC COI policy—These sections have been updated for XSEDE from prior approved versions that I found dating back to TeraGrid. If there are more recent XSEDE-approved versions, we can replace those sections, if someone can send me those docs.
So, while comments are welcome throughout, I think protocol dictates that the SMT should give formal approval to the Charter and COI policy.
- (3/1) John - call to vote at next SMT in 2 weeks, so that everyone can review. Would be good if this had a DRAFT watermark. Considerations for alternate list and guidance for what to send will be discussed at the Quarterly
- (3/1) J Ray - SPF meeting next week and will have review of this on agenda
- (3/1) Nancy - reference to COI appendix that is off (E vs. F). What about using NSF COI rules?
- (3/29) Ron - John provided feedback; conversations with Bob as well. Getting feedback from XRAC by next week.
Discussion:
- Note
Decisions:
Actions:
4. XSEDE Staff Code of Conduct (Ron Payne)
Previously:
- (3/27) Update sent to SMT, via email, on UIUC Title IX and Legal feedback.
- (3/29) Ron - proposed XSEDE Staff Code of Conduct https://docs.google.com/document/d/1KYHGVntDDL6VSCApbYx-uQZE66fDEFV8D2w9fznrQAs, pending UIUC Legal confirmation; reference to the recent NSF communication on sexual harassment https://www.nsf.gov/pubs/issuances/in144.pdf. Vote: all present vote in favor of acceptance of the Code of Conduct.
- Are there two? ACTION Kelly to follow up with Linda to compare the one approved
Discussion:
- Note
Decisions:
Actions:
Status updates
Follow this basic outline:
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
- Identification of recent improvements implemented
Updates from SMT members:
- PI (John/Ron) -
- XAB face-to-face scheduled for 17 & 18 April in Rosemont (Chicagoland). Main topics will be PY8 Plan review and preparation topics for June NSF Review. Brief discussion also about terms for XAB
- CEE (Kelly) -
- ECSS (Nancy/Sergiu) -
- XCI (Dave L/Craig) -
- Ops (Greg/Victor) -
- RAS (Dave H/Ken) -
- Program Office (Ron/Laura) -
- The XSEDE Document template, on the wiki has been updated to include a "DRAFT" watermark. Please remember to include a "draft" watermark to all documents that are sent around for review to ensure there is no cofusion, internally or externally, that the content is not final.
- 15 of 18 PY7 Part 2 Amendments fully executed. Remaining 3 are being worked with the sub-award partners.
- ER prioritization will be added to SMT agenda, as needed, to strengthen the SMT involvment in ER's marketing and communication activities.
- Reminder: Record improvements: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw
- Reminder: Enter Publications in XUP
- SP Forum (J Ray) -
- UAC (Emre) -
- PM&R (Karla/Scott) -
- NSF (Bob) -
Next Meeting: April 26, 2018