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Attendees:


Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meeting if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

 

2. XSEDE2 Reporting (Karla Gendler

Previously:

  • Previous discussion archived: SMT Meeting - January 4, 2018
  • (1/4) Karla - end of January is the end of a quarter. February 1st begins IPR5 and due 2/15. Then will move into PY8 Planning through the Quarterly Meeting draft due to XAB 4/10 (meet 4/17). Starting May write RY2 annual report
  • (1/18) Karla - IPR5 is coming up and due 2/15 to NSF. Monday 1/22 email will go out, so work with your area PM. Risk review also underway, see email from Kandace. Planning will begin immediately after reporting. Will write mid-year review panel response document as well.
    • (1/18) John - Bob hopes to get us the document by 1/19; might be good to get that done early to prevent overlap
  • (2/1) Karla - IPR 5 begins today, work with your PM. 100% of risks reviewed. PY8 planning email coming soon.
  • (2/15) Karla - IPR w/John and should be submitted soon. PY8 Planning is next in preparation for the Quarterly presentations
  • (2/15) Lizanne - ACTION meeting with John needed
  • (3/1) Ron - detailed update at the Quarterly. Updated 5% template for Planning slides
  • (3/29) Karla - PY8 Planning Process in motion in preparation for the XAB meeting. Also getting feedback from SPF and UAC

Discussion:

  • Note

Decisions:

  • note

Actions:

  • Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need


3. XRAC Reviewer Manual (David Hart

Previously:

  • (2/20) Email with attachment from Dave H. to SMT mail list: 

As part of RAS efforts to increase recruiting for the XRAC, Ken and I compiled the attached "Reviewer Manual" to provide XRAC members with some common baseline information.

 Most notably, this document includes a Charter for the XRAC and the official XRAC COI policy—These sections have been updated for XSEDE from prior approved versions that I found dating back to TeraGrid. If there are more recent XSEDE-approved versions, we can replace those sections, if someone can send me those docs.

 So, while comments are welcome throughout, I think protocol dictates that the SMT should give formal approval to the Charter and COI policy.

  • (3/1) John - call to vote at next SMT in 2 weeks, so that everyone can review. Would be good if this had a DRAFT watermark. Considerations for alternate list and guidance for what to send will be discussed at the Quarterly
  • (3/1) J Ray - SPF meeting next week and will have review of this on agenda
  • (3/1) Nancy - reference to COI appendix that is off (E vs. F). What about using NSF COI rules?
  • (3/29) Ron - John provided feedback; conversations with Bob as well. Getting feedback from XRAC by next week.

Discussion:

  • Note

Decisions:

Actions:

 

4. XSEDE Staff Code of Conduct (Ron Payne

Previously:

Discussion:

  • Note

Decisions:

Actions:

 

 

Status updates

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)
  • Identification of recent improvements implemented

Updates from SMT members:

  • PI (John/Ron) - 
    • XAB face-to-face scheduled for 17 & 18 April in Rosemont (Chicagoland). Main topics will be PY8 Plan review and preparation topics for June NSF Review. Brief discussion also about terms for XAB
  • CEE (Kelly) - 
  • ECSS (Nancy/Sergiu) - 
  • XCI (Dave L/Craig) - 
  • Ops (Greg/Victor) - 
  • RAS (Dave H/Ken) - 
  • Program Office (Ron/Laura) - 
  • SP Forum (J Ray) - 
  • UAC (Emre) - 
  • PM&R (Karla/Scott) - 
  • NSF (Bob) - 

Next Meeting:  April 26, 2018

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