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Attendees:


Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meeting if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

 

2. XSEDE2 Reporting (Karla Gendler

Previously:

  • Previous discussion archived: SMT Meeting - January 4, 2018
  • (1/4) Karla - end of January is the end of a quarter. February 1st begins IPR5 and due 2/15. Then will move into PY8 Planning through the Quarterly Meeting draft due to XAB 4/10 (meet 4/17). Starting May write RY2 annual report
  • (1/18) Karla - IPR5 is coming up and due 2/15 to NSF. Monday 1/22 email will go out, so work with your area PM. Risk review also underway, see email from Kandace. Planning will begin immediately after reporting. Will write mid-year review panel response document as well.
    • (1/18) John - Bob hopes to get us the document by 1/19; might be good to get that done early to prevent overlap
  • (2/1) Karla - IPR 5 begins today, work with your PM. 100% of risks reviewed. PY8 planning email coming soon.
  • (2/15) Karla - IPR w/John and should be submitted soon. PY8 Planning is next in preparation for the Quarterly presentations
  • (2/15) Lizanne - ACTION meeting with John needed

Discussion:

  • (3/1) Ron - detailed update at the Quarterly. Updated 5% template for Planning slides

Decisions:

  • note

Actions:

  • Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need

 

3. XSEDE2 Mid-Year Review (John Towns)

Previously:

  • Previous discussion archived: SMT Meeting - February 1, 2018
    • received
  • (2/1) Ron - sent review document. Some need to be assigned
    • Trends transparently + other non-KPI topics–John to take question; could opt to say it is not a valuable use of our resources. It is also fair to say that the guidance is diametrically opposed to previous recommendations. Take your best shot at your questions and John will review and revise as needed
    • Kelly - they are right about the figures/charts/illustrations notion and the need for better marketing. 
    • John - often we are asked to do better on X without any suggestion on how. ROI on responding to every element of the report is not that great
    • New team = user vantage point
    • It is ok to say that the topic is outside the scope of this review and that we look forward to discussion during the full review
    • Craig - working on article for Science Node
    • Going forward, assume every review is comprehensive
    • Nancy - "within NSF priorities" wonder if we need clarification
    • Balance between talking about how resources are being used and defining who we are going to help
    • How do we implement judging what is within NSF priorities
    • There could be an NSF-favoring part of the algorithm in selection
    • Explicitly state how everything ties back to NSF, not to change what we do but to tell the story toward the bigger NSF view. Be more judicious about what we emphasize
    • Digital Humanities is outside the scope of NSF, we were given guidance to support any domain
    • Reframe our work with connections to NSF
    • Compare the schedule for the document against the IPR and Planning schedules
      • Karla - have the panel document due after the IPR
      • John - I'm willing to run the schedule as is as long as everyone else is ok
        • IPR due Thurs the 15th
        • Panel response due Friday the 16th
        • Planning begins the 12th
        • John on Jury Duty that week, so it may be TBD
    • (2/15) John - document finalizing with Dave's email as introduction. Audience could be anyone from NSF or other domains but mainly Bob. We don't need to provide full context but enough. Plan to submit today.

Discussion:

  • (3/1) John - this item is done; assuming it will feed into Planning ACTION Ron to follow up with Karla

Decisions:

Actions:

  • Delineation between SPs and XSEDE. Before next review, turn that into graphic and hand it out ACTION Ron

4. XSEDE2 Acceptable Use & Privacy Policies (Gregory Peterson

Previously:

  • (2/2) Greg provided the proposed AUP and Data Sharing and Privacy Policy for the SMT to review. 
  • (2/15) Dave - change the presentation to be clear that the rules applied regardless of where or how you use your XSEDE account 
  • (2/15) Greg - periodic review is necessary
  • (2/15) John - should indicate last review date
  • (2/15) Greg - data sharing and processes
  • (2/15) John - statement about personal identity...data is provided to XMS team and available through XDMOD. To what extent does this cover that? Do we explicitly cover data that is stored in XDMOD? Data sensitivity has changed in the past 7 or 8 years. 
  • (2/15) Sergiu - where will this be published? Greg - in operations, also put in AUP area, etc.
  • (2/15) Dave - privacy vs. sharing
  • (2/15) Craig - defining expectations of what privacy are
  • (2/15) John - would be good to get clear guidance. Accept subject to followup discussion about data provided to XMS group
  • (2/15) Dave - approve separately so that we could move on the acceptable use policy
  • (2/15) no objections, acceptable use policy accepted

Discussion:

  • Request to discuss posting, distribution and dissemination of the AUP and Data Sharing/Privacy Policy. (Dave H)
  • (3/1) Victor - approved and will have Maytal post to website. Privacy policy separated and Greg instructed to get with Tom Furlani tomorrow. Will run it by Adam and Jim for suggestions on changes and notifications
  • (3/1) John - broad communication considerations. Banner message might be sufficient.
  • (3/1) Dave - Acceptable Use policy page banner as well. Documents for new awards as well.

Decisions:

Actions:

 

5. XRAC Reviewer Manual (David Hart

Previously:

  • (2/20) Email with attachment from Dave H. to SMT mail list: 

As part of RAS efforts to increase recruiting for the XRAC, Ken and I compiled the attached "Reviewer Manual" to provide XRAC members with some common baseline information.

 Most notably, this document includes a Charter for the XRAC and the official XRAC COI policy—These sections have been updated for XSEDE from prior approved versions that I found dating back to TeraGrid. If there are more recent XSEDE-approved versions, we can replace those sections, if someone can send me those docs.

 So, while comments are welcome throughout, I think protocol dictates that the SMT should give formal approval to the Charter and COI policy.

Discussion:

  • (3/1) John - call to vote at next SMT in 2 weeks, so that everyone can review. Would be good if this had a DRAFT watermark. Considerations for alternate list and guidance for what to send will be discussed at the Quarterly
  • (3/1) J Ray - SPF meeting next week and will have review of this on agenda
  • (3/1) Nancy - reference to COI appendix that is off (E vs. F). What about using NSF COI rules?

Decisions:

Actions:

 

 

Status updates

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)
  • Identification of recent improvements implemented

Updates from SMT members:

  • PI (John/Ron) - Annual Review June 12, 13, 14. Monday for dry run and final preparations on 6/11. Bob drafting agenda. John offered to hold an orientation session. Noon on the 14th all panelists dismissed, so very few in attendance on the 14th. ACTION Ron update wiki page. 
    • Code of Conduct discussion with Title IX coordinator; NSF now has a statement about sexual harassment and has implications for all subaward institutions–for all projects and meetings held by a project there needs to be a clear and present opportunity to register issues with someone if there are problems. 

      https://www.nsf.gov/pubs/issuances/in144.pdf

      • Kelly - working group has been updating the Code of Conduct and this is included; will present to you and SMT at the Quarterly meeting

  • CEE (Kelly) - Advanced Computing for Social Change a formal competition for the next 3 years. Four teams of 4 students each. 
  • ECSS (Nancy/Sergiu) - cross-WBS KPI conversation regarding portal users
  • XCI (Dave L/Craig) - retooling the interface to the repository
  • Ops (Greg/Victor) - annual checklist reviews except Wrangler; ACTION Ron send letter from North Dakota to Victor. Extending license for DUO.
  • RAS (Dave H/Ken) - XRAC Sunday-Monday
  • Program Office (Ron/Laura) - 
  • SP Forum (J Ray) - SPF met last Thursday and discussed the IU knowledgebase, Presentation from Trevor Cooper
  • UAC (Emre) - 
  • PM&R (Karla/Scott) - 
  • NSF (Bob) - 

Next Meeting:  March 1, 2018

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