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IMPORTANT NOTE: All in-person attendees at this meeting should have the COVID vaccine.  A decision about masks will be announced closer to the meeting date, but please be prepared to wear a mask during the meeting.

Actions

XSEDE Quarterly Meeting Action Items and Decision Recording

Preparation

  • Attendees not familiar with Zoom, please contact Leslie Froeschl or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.
  • You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.
  • Contact Ron Payne or Leslie Froeschl with questions.
  • Please submit any requested agenda items via the XSEDE Quarterly Topic Request form. All requested agenda topics can be seen HERE.



Logistics

Dates:

    • Monday, August 22 at 5:00pm PDT through Wednesday, August 24 at noon PDT

Location:

La Jolla Shores Hotel

8110 Camino Del Oro
La Jolla CA 92037
(866) 976-6659

https://www.ljshoreshotel.com/ 

and Zoom - Zoom coordinates sent by Outlook meeting invitation or available here.

Hotel Reservations: Book your room by August 5 by calling (866) 976-6659. Indicate that you are in the XSEDE Quarterly Meeting room block. 

Rate: $339/night plus tax & fees

Hours of operation are from 8am-7pm on weekdays, and from 9am to 5pm on weekends, PST.

A deposit of one-night will be required at booking, and a 48-hour cancellation policy enforced.

NOTE: The “cut-off date” for accepting reservations into this room block is August 5, 2022. Reservations requests received after 5:00 p.m. local time at the Hotel on the cut-off date will be accepted on a space and rate availability basis. Please note that any individual reservations that are not cancelled with a seven (7) day notice will be charged. This includes changes made to the reservation such as early departures.


Transportation:

    • Hotel is approximately 12 miles from the San Diego International Airport. The hotel suggests using a taxi or Uber for transportation from the airport to the hotel.  
    • The hotel offers a complimentary shuttle within a 5-mile radius of the hotel, and there are many shops and restaurants within walking distance. You can find more information about the local area at https://www.ljshoreshotel.com/location.


Agenda

Monday, August 22

Zoom coordinates

Room: Acapulco Room & Deck


Type

Time (PDT)DurationTopic (presentation link)LeadActions/DecisionsParticipants
Plenary 

5:00 PM

15 MinWelcomeJohn Towns N/AAll

Plenary 

15 MinPM&R Update Leslie Froeschl

Noni Ledford

Actions/Decisions  

All
Parallel A5:30 PM30 MinXSEDE Finance Update (Status of Project/subaward finances, current risks for spend down of award.)Ron Payne

Noni Ledford

Actions/Decisions

L1s, L2s, BusOps; all as interested
Plenary 6:00 PM60 Min2022 XSEDE Staff Climate Study ResultsAll
Dinner7:00-9:00 PM2 hours

Dinner

La Jolla Room & Patio

N/AN/AAll
Tuesday, August 23

Plenary & Parallel A Sessions

Room: Acapulco Room & Deck

Zoom coordinates

Parallel B Sessions

Room: Aztec

Zoom coordinates

Type

Time (PDT)DurationTopic (presentation link)LeadActions/DecisionsParticipants
Breakfast7:00-8:00 AM60 mins Breakfast (Room: Garden Patio)N/AN/AAll
Plenary8:00 AM30 minsPlans for retiring Jira/Confluence - other retirement/transition concerns? All
Plenary8:30 AM30 minsComments from NSF (Manish Parashar and Bob Chadduck to join)



All
Plenary9:00 AM60 minsReflections on XSEDE (John's PEARC22 presentation)


All
Break10:00 AM15 minsBreak (Acapulco Deck)N/AN/AAll
Plenary10:15 AM 45 minsDiscussion about IPR19/final report expectationsAll
Closed session11:00 AM60 minsBlock for ACCESS Interim EC meeting  

ACCESS PIs/coPIs
Lunch12:00 PM60 mins Lunch (Room: Garden Patio)N/AN/AAll
Breakout session1:00 PM120 mins

Working time for completing IPR19/final report sections

Operations: Acapulco room/Plenary Zoom coordinates

ECSS: Aztec room/Parallel B Zoom coordinates

CEE: Zoom (those onsite to find a spot on the Garden patio, Shores restaurant, or in your room)

XCI: Zoom (those onsite to find a spot on the Garden patio, Shores restaurant, or in your room)

RAS: Zoom (those onsite to find a spot on the Garden patio, Shores restaurant, or in your room)

PgO: Leslie/Ron/Dina to figure it out onsite

L2sL2 PMsAll
Break3:00 PM15 mins Break (Acapulco Deck)N/AN/AAll
Breakout session3:15 PM90 mins

Working time for completing IPR19/final report sections

See 1pm block for location/Zoom coordinates

L2sL2 PMsAll
Close4:45 PMN/ACloseN/AN/AN/A
Wednesday, August 24

Parallel A Sessions

Room: Acapulco Room & Deck

Zoom coordinates

Parallel B Sessions

Room: Aztec

Zoom coordinates

Type

Time (PDT)DurationTopic (presentation link)LeadActions/DecisionsParticipants
Breakfast7:00-8:00 AM60 minsBreakfast (Room: Garden Patio)N/AN/AAll

8:00 AM
Currently open - can be used for additional working time for IPR19/final report sections as needed



9:00 AM
Currently open - can be used for additional working time for IPR19/final report sections as needed


Break10:00 AM15 minsBreak (Acapulco Deck)N/A
N/AAll

10:15 AM
Currently open - can be used for additional working time for IPR19/final report sections as needed



11:15 AM
Currently open - can be used for additional working time for IPR19/final report sections as needed


Close12:00 PM
Grab and go lunches available on Garden Patio N/AMeeting CloseN/A

Conflicts (Name: Conflict)


Generic Slide Template

XSEDE Google Slides template

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