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Attendees:


Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meeting if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

 

2. XSEDE2 Reporting (Karla Gendler

Previously:

  • Previous discussion archived: SMT Meeting - January 4, 2018
  • (1/4) Karla - end of January is the end of a quarter. February 1st begins IPR5 and due 2/15. Then will move into PY8 Planning through the Quarterly Meeting draft due to XAB 4/10 (meet 4/17). Starting May write RY2 annual report
  • (1/18) Karla - IPR5 is coming up and due 2/15 to NSF. Monday 1/22 email will go out, so work with your area PM. Risk review also underway, see email from Kandace. Planning will begin immediately after reporting. Will write mid-year review panel response document as well.
    • (1/18) John - Bob hopes to get us the document by 1/19; might be good to get that done early to prevent overlap
  • (2/1) Karla - IPR 5 begins today, work with your PM. 100% of risks reviewed. PY8 planning email coming soon.

Discussion:

  • (2/15) Karla - IPR w/John and should be submitted soon. PY8 Planning is next in preparation for the Quarterly presentations
  • (2/15) Lizanne - ACTION meeting with John needed

Decisions:

  • note

Actions:

  • Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need

 

3. XSEDE2 Mid-Year Review (John Towns)

Previously:

  • Previous discussion archived: SMT Meeting - February 1, 2018
    • received
  • (2/1) Ron - sent review document. Some need to be assigned
    • Trends transparently + other non-KPI topics–John to take question; could opt to say it is not a valuable use of our resources. It is also fair to say that the guidance is diametrically opposed to previous recommendations. Take your best shot at your questions and John will review and revise as needed
    • Kelly - they are right about the figures/charts/illustrations notion and the need for better marketing. 
    • John - often we are asked to do better on X without any suggestion on how. ROI on responding to every element of the report is not that great
    • New team = user vantage point
    • It is ok to say that the topic is outside the scope of this review and that we look forward to discussion during the full review
    • Craig - working on article for Science Node
    • Going forward, assume every review is comprehensive
    • Nancy - "within NSF priorities" wonder if we need clarification
    • Balance between talking about how resources are being used and defining who we are going to help
    • How do we implement judging what is within NSF priorities
    • There could be an NSF-favoring part of the algorithm in selection
    • Explicitly state how everything ties back to NSF, not to change what we do but to tell the story toward the bigger NSF view. Be more judicious about what we emphasize
    • Digital Humanities is outside the scope of NSF, we were given guidance to support any domain
    • Reframe our work with connections to NSF
    • Compare the schedule for the document against the IPR and Planning schedules
      • Karla - have the panel document due after the IPR
      • John - I'm willing to run the schedule as is as long as everyone else is ok
        • IPR due Thurs the 15th
        • Panel response due Friday the 16th
        • Planning begins the 12th
        • John on Jury Duty that week, so it may be TBD

Discussion:

  • (2/15) John - document finalizing with Dave's email as introduction. Audience could be anyone from NSF or other domains but mainly Bob. We don't need to provide full context but enough. Plan to submit today.

Decisions:

Actions:

  • Delineation between SPs and XSEDE. Before next review, turn that into graphic and hand it out ACTION Ron

4. XSEDE2 Acceptable Use & Privacy Policies (Gregory Peterson

Previously:

  • (2/2) Greg provided the proposed AUP and Data Sharing and Privacy Policy for the SMT to review. 

Discussion:

  • (2/15) Dave - change the presentation to be clear that the rules applied regardless of where or how you use your XSEDE account 
  • (2/15) Greg - periodic review is necessary
  • (2/15) John - should indicate last review date
  • (2/15) Greg - data sharing and processes
  • (2/15) John - statement about personal identity...data is provided to XMS team and available through XDMOD. To what extent does this cover that? Do we explicitly cover data that is stored in XDMOD? Data sensitivity has changed in the past 7 or 8 years. 
  • (2/15) Sergiu - where will this be published? Greg - in operations, also put in AUP area, etc.
  • (2/15) Dave - privacy vs. sharing
  • (2/15) Craig - defining expectations of what privacy are
  • (2/15) John - would be good to get clear guidance. Accept subject to followup discussion about data provided to XMS group
  • (2/15) Dave - approve separately so that we could move on the acceptable use policy
  • (2/15) no objections, acceptable use policy accepted

Decisions:

Actions:

 

5. XSEDE2 Duo Licenses (Victor Hazlewood

Previously:

  • (2/15) From Victor: 
    • I have been negotiating hard with Duo and we have obtain a very good price for up to 4,999 users for 16 months (to get this lined back up with the project years).  Price approved by Bart Green, VP of Education, Americas.  
    • $58,667 for 4,999 users for the next 16 months (May 1, 2018 to Aug 31, 2019)

Discussion:

Decisions:

  • (2/15) Victor - open a PCR and share draft w/SMT and have meeting at Quarterly or next SMT

Actions:

 

 

Status updates

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)
  • Identification of recent improvements implemented

Updates from SMT members:

  • PI (John/Ron) - 
    • Jury duty this week. Happy with IPR and the process. Bob is asking for more and more; requested a discussion. Have spending authorization from NSF
  • CEE (Kelly) - see if Jennifer could attend when Kelly cannot
  • ECSS (Nancy/Sergiu) - PY8 gathering information sources, etc. Approved PIF requests for hiring, when should we expect those? Ron - all rolled into 2nd round of ammendments
    • ACTION Ron email XSEDE all that PIF is always open
  • XCI (Dave L/Craig) - meeting with JP, Rich, and Craig to improve and extend the interface to the XSEDE software repository. Spoke with SPF about knowledgebase, will send draft PIF
  • Ops (Greg/Victor) - security panel response, all PY8 planning, DUO, etc. DTS's Tim Boerner going to Pacific Research Platform and how it relates to XSEDE
    • Victor - there's a perfSONAR mesh and dashboard, "MaDDash" for GridFTP tests between sites
  • RAS (Dave H/Ken) - testing plan for evaluation of AWS SSH performance 
    • PEARC18 panel proposal accepted
    • List of names of Program Officers
  • Program Office (Ron/Laura) - 
  • SP Forum (J Ray) - SPF Meeting minutes available at: SP Forum Meeting Minutes
    • Keeping site updated with help from Shawn Strande. Shaping up web presence
  • UAC (Emre) - 
  • PM&R (Karla/Scott) - 
  • NSF (Bob) - 

Next Meeting:  March 1, 2018

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