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Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meetings if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)


1. Review of Meeting Agenda: Any comments/additions? 

2. XSEDE2 Reporting (Leslie Froeschl


  • Previous discussion archived: SMT Meeting - February 25, 2021
  • (3/25) L3s should be finalizing submission of PY11 planning text to PMs. L2 deadline for final text is next Wednesday 3/31. 
    • Annual report process will start May 1.
  • (4/8) Wrapping up PY11 plan today. 
    • XAB: Friday April 16 10am-1pm CT; Slides due by end of day TODAY (with questions for XAB feedback).  Please place them here:
    • Requested SP Forum volunteers to sign up to review/provide feedback to an L2 of their choosing. Sent reminder today and hope to get at least one reviewer for each L2 area. L2s: please send Leslie a few times you could do a 30-min call with these folks in the next couple weeks. 
    • Annual report process will start May 1. 
  • (4/22) Meetings with SP Forum reps set up for CEE, XCI, Ops. Still working on scheduling ECSS & PgO. No one signed up for RAS. 
    • Annual report process begins May 1. 
  • (5/6) Annual report text due to your area project manager TODAY
  • (5/20) Annual Report is with John and should be submitted today.
    • Panel review slides will be updated with org charts by next week. 
  • (6/3) Panel review slides have been posted and link was emailed. First run will be at Quarterly meeting (June 22-23). 
  • (6/17) Quarterly meeting next Tuesday/Wednesday. Final agenda has been posted. Panel review slide template is posted on wiki. 
  • (7/1) Next report is in August. Info/schedule re. response to panel report will be sent out when we get it. 
  • (7/15) 


  • IPR15 due Aug 19. L3 text due 8/3; L2 text due 8/5. 


Around the call up

Follow this basic outline:

      • Status update on significant activities
      • Review of prior open issues if any (and not addressed earlier in agenda)
      • Identification of new issues if any (and not addressed earlier in agenda)
      • Identification of recent improvements implemented

Updates from SMT members:

    • PI (John/Ron) - 
    • Tim
      • Reminder we're collecting updates on the spend plans and will continue to work towards spending to zero. 

      • Panel report has not yet been received. John indicated a quick turn-around on the response so be on the look-out. 
      • Dave suggested considering SMT meeting frequency. If there isn't a large agenda then consider cancelling. Move to once a month? Good idea to keep the slot but cancel if the agenda is light.
    • CEE (Kelly) - 
      • No update.  
    • ECSS (Bob S/Phil/Sergiu) -
      • Considering potential for unspent funds to go to ECSS training PIF. Question about whether this is justified in the last year of the project. Still provides benefit to the community by training experts at these SPs. Question about reporting requirements.
        • Basic close-out report requested at the end. X funds were used for xyz purpose. How classes were chosen, what was impact isn't required. 
        • Additional concern about spending down ECSS funds in the final year of the project if work isn't there. Might identify specific needs and focus training on that. Some sites may not need additional funds to support training. If projects end ECSS is moving them to other work (NaIP etc.)
        • Travel? 
        • Products the team could create as "leave behinds" for the community? 
        • Linda will talk to Jay & Susan re. possible need for additional online training. Not planning anything substantial until January. 
    • XCI (Dave L/Tabitha/Shava) -  

      • PIF questions:
        • ROI & Longitudinal studies PIFs were approved to continue funding for those in PY11
        • Open stack toolkit PIF was not approved. 
        • New PIFs applications can be submitted for consideration
    • Ops (Greg/Victor) -   

      • Getting ready for PEARC

    • RAS (Dave H/Ken/Nathan) -  

      • 108 submissions for next XRAC meeting. Deadline is today so expect the number to increase.

      • Bob Chadduck asked about spreadsheet that Ken typically sends out. Bob didn't receive it. Dave will ask Ken to send. 
    • Program Office (Ron/Leslie) - 
      • Reminder: Enter Publications in XUP and documents in IDEALS
      • Reminder: Reference collaborations in tracking worksheet:
      • Reminder: Address recommendations (Jira) 
      • Quarterly risk review is underway. Remember to review your risks. 
      • PEARC21 student committee seeking panelists from industry & academia. Looking for high diversity. If you or anyone you know is interested, let Ron know.
    • SP Forum (Ruth) -  

      • No update 
    • UAC (Emre) -   
      • Pushed meeting to August when John can join and provide panel review update. 
    • NSF (Bob C) - 

      Next Meeting:     SMT - July 29, 2021 

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