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Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meetings if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)


1. Review of Meeting Agenda: Any comments/additions? 

2. XSEDE2 Reporting (Leslie Froeschl


  • Previous discussion archived: SMT Meeting - February 25, 2021
  • (3/25) L3s should be finalizing submission of PY11 planning text to PMs. L2 deadline for final text is next Wednesday 3/31. 
    • Annual report process will start May 1.



3. Update on terminology task force (Linda Akli ) 


  • (1/28) Previous discussion archived at SMT Meeting - December 17, 2020
  • (1/28) Anticipate sharing something before next SMT call. Working to build guidance around the list. Pulling out what is really relevant to XSEDE.
  • (2/11) Hoped to send info out for review this week, but discovered that procedures/guidelines for adding new terms/how list will be managed is missing. Gender-related terms were also missing from the list. Task Force working to add that info and then it will be shared with SMT. 
  • (2/25) Putting procedures together to go with the list. Everyone on the team has assignments for moving this forward. 
  • (3/25) Presentation at QM. Proceeding with plans outlined there. 
    • ECSS discussion re. use of "NIP" as acronym for Novel & innovative projects. Will now be NaIP instead. Want to keep the Novel & Innovative projects name, but acknowledge that NIP is offensive to some people. 
    • Task force trying to wrap up by May timeframe and move to maintenance mode after that. 



4. XSEDE2 Spin-Down Date (John Towns


  • (3/25) Added to agenda
  • If we go a long time without knowing who the successor is, there will come a point that we'll have to start ramping down. Trying to understand if there is a date that we will start shutting things down & won't be able to start back up without reasonable amount of effort or that there wouldn't be enough funded time to bring back. At which point transition becomes unavailable.
  • Survey of all services–some don't have mapping to the new plan. 3 month timeframe has been discussed to notify users that there isn't a direct mapping. 
  • What to do about XDCDB as it holds everything together. Down time for XDCDB will be significant. 
  • Issue shut down command to all servers on 8/31/22 with hope that they can be brought back up. 
  • Need to communicate across the project for PY11 planning and to successor awards so they know what the drop dead date is. 
  • Could be awkward in allocations. Allocations could be made and then nothing to give them. Mitigation plan for this.
  • When to stop offering ECSS: ECSS has discussed this and is working on language re. how they'll explain this. Possibly March 2022. 
  • Potential staff volatility towards end of award. 
  • Should be discussed in the PY11 plan. This is a good topic to get input from XAB on. 



5. Approval of revised allocation policies (David Hart  ) 




Around the call up

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)
  • Identification of recent improvements implemented

Updates from SMT members:

  • PI (John/Ron) - 
  • Tim

  • CEE (Kelly) - 
  • ECSS (Bob S/Phil/Sergiu) -
  • XCI (Dave L/Rich) -  

  • Ops (Greg/Victor) -   
  • RAS (Dave H/Ken/Nathan) -  

  • Program Office (Ron/Leslie) - 
  • SP Forum (Ruth) -  

  • UAC (Emre) -   
  • NSF (Bob C) - 

Next Meeting:     SMT - April 22, 2021 

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