Mission Statement
Working with the Program Manager, the project will fund a full-time person (currently Karen Hartman, NCSA) to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes.
Goals, Metrics & KPIs
Metrics
| Metric | Target | Subgoal |
|---|---|---|
Processing times for stages of processing sub-award amendments | < 41 calendar days / qtr | |
Processing times for stages of processing invoices | < 45 calendar days / qtr |
KPIs
| KPI | Target |
|---|---|
| Number of Social Media impressions | 190,000 / yr |
| Number of media hits | 140 / yr |
Average rating of staff regarding how well-prepared they feel to perform their jobs | 4 out of 5 / yr |
Percentage of recommendations addressed by relevant project areas | 90% |
| Number of key improvements addressed from systematic evaluation | 10 |
| Number of key improvements addressed from external sources | 10 |
| Number of staff publications | 70 / yr |
Team Members
| Name | Institution | Position |
|---|---|---|
| Ron Payne | NCSA | Program Manager |
| Laura Herriott | NCSA | Project Manager |
| Karen Hartman | NCSA | Business Office |
| John Pirtle | NCSA | Business Office |
Please direct all question to xsede-admin@ncsa.illinois.edu
Communication & Meetings
- Weekly meetings with NCSA Business office
- Weekly XSEDE financial portal project meetings
- Monthly meetings TBD between NCSA business office and each subaward contact
New Staff Orientation
- Under development
XSEDE Finance Portal
- Documentation for the XSEDE Finance Portal: XFP Documentation_4.pdf updated 6/7/2017
XSEDE 2 Invoice tracking
XSEDE Business Operations Process Flows
The XSEDE expense Tracking Policy and Process can be found by clicking here.
XSEDE 2 Sub-Award Processing Status PY7
| Institution | Draft Letter Sent | Updates Received | Letter Sent | SOW/Budget Received (Goal: 41 days to Final Agreement) | Sub-Award Submitted | Agreement Sent to Sub | Signed Agreement Received | Final Agreement Sent | |
|---|---|---|---|---|---|---|---|---|---|
| Cornell | 8/8/17 | 9/11/17 | 9/11/17 | 9/25/17 | 10/5/17 | ||||
| Georgia Tech | 8/8/17 | Ping 9.29 | |||||||
| Indiana | 8/8/17 | 8/10/17 | 8/24/17 | 8/31/17 | 9/6/17 | 9/28/17 | 10/5/17 | ||
| NCAR/UCAR | 8/8/17 | 8/15/17 | 8/22/17 | 9/29/17 | 10/5/17 | 10/17/17 | |||
| NICS/UTK | 8/8/17 | 8/14/17 | 8/31/17 | 8/31/17 | 9/8/17 | 9/28/17 | 10/10/17 | 10/12/17 | |
| OK State (OSU) | 8/8/17 | 8/9/17 | 8/11/17 | 9/5/17 | 9/21/17 | 9/28/17 | 9/28/17 | 9/29/17 | |
| Ohio State Univ (OSC) | 8/8/17 | 8/22/17 | 9/5/17 | 9/22/17 | 10/5/17 | 10/17/17 | |||
| PSC/MPC | 8/8/17 | 9/5/17 | 9/11/17 | 9/18/17 | 10/5/17 | ||||
| Purdue | 8/8/17 | 8/19/17 | 8/24/17 | 9/1/17 | 10/5/17 | 10/17/17 | 10/9 correct budget. | ||
| SDSC/UCSD | 8/8/17 | 9/5/17 | 9/11/17 | 9/21/17 | 10/5/17 | 10/17/17 | 10/17/17 | 10/18/17 | |
| Shodor | 8/8/17 | 8/9/17 | 8/11/17 | 8/22/17 | 8/24/17 | 9/23/17 | 9/24/17 | 10/2/17 | |
| SURA | 8/8/17 | 8/17/17 | 8/22/17 | 8/25/17 | 9/8/17 | 9/23/17 | 9/25/17 | 9/27/17 | |
| TACC | 8/8/17 | 9/11/17 | 9/18/17 | 9/20/17 | 10/5/17 | 10/17/17 | |||
| U Arkansas | 8/8/17 | 8/9/17 | 8/16/17 | 8/22/17 | 9/5/17 | 9/23/17 | 9/26/17 | 9/27/17 | |
| U Chicago/ANL | 8/8/17 | Ping 9.29 | |||||||
| U Georgia | 8/8/17 | 9/6/17 | 9/6/17 | 9/8/17 | 9/11/17 | 9/28/17 | 10/16/17 | ||
| U Oklahoma (OU) | 8/8/17 | 8/27/17 | 9/11/17 | 9/11/17 | 9/12/17 | 9/28/17 | 10/4/17 | 10/10/17 | |
| USC-ISI | 8/8/17 | 8/16/17 | 9/5/17 | 9/12/17 | 9/12/17 | 9/28/17 | 9/29/17 | 10/3/17 |
Sub-Award Pages
primary audience