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Mission Statement

Working with the Program Manager, the project will fund a full-time person (currently Karen Hartman, NCSA) to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

MetricTargetSubgoal

Processing times for stages of processing sub-award amendments

< 41 calendar days / qtr 

Processing times for stages of processing invoices

< 45 calendar days / qtr 

Total decisions and subsequent actions for business practice and/or project improvement

5 / per quarter

 

KPIs

KPITarget
Number of Social Media impressions190,000 / yr
Number of media hits140 / yr

Average rating of staff regarding how well-prepared they feel to perform their jobs

4 out of 5 / yr

Percentage of recommendations addressed by relevant project areas

TBD
Number of key improvements addressed from systematic evaluationTBD
Number of key improvements addressed from external sourcesTBD
Number of staff publications70 / yr

Team Members

NameInstitutionPositionEmail
Ron PayneNCSAProgram Managerrpayne@illinois.edu
Laura HerriottNCSAProject Managerherrio@illinois.edu
Karen HartmanNCSABusiness Officekhartman@illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

  • Under development

XSEDE Finance Portal

XSEDE 2 Invoice tracking

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2 Sub-Award Processing Status (Complete)

Institution

Letter

Sent

SOW/Budget

Received

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

Cornell

Ready

     
Georgia Tech      
Indiana      
NCAR/UCAR      
NICS/UTK      
OK State (OSU)      
Ohio State Univ (OSC)      
PSC/MPC      
Purdue      
SDSC/UCSD      
Shodor      
SURA      
TACC      
U Arkansas      
U Chicago/ANL      
U Georgia      
U Oklahoma (OU)      
USC-ISI      


Sub-Award Pages

primary audience 

  • No labels