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Attendees:


Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meeting if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

 

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

 

2. XSEDE2 Reporting (Karla Gendler

Previously:

  • Previous discussion archived: SMT Meeting - November 10, 2016
  • (1/5) Karla 
    • IPR due 2/15 with quarter close on 1/31. Watch for emails soon for due dates for text
    • Planning will begin mid-January; inputs before March quarterly
    • PSC will provide project manager for XCI upon Janet Brown's departure. Will also need a point on UREP. ACTION Karla will send description to Ralph
  • (1/19) Karla - email from Leslie Morsek about IPR2 due 2/17; highlights language to use and timeframes
  • (1/19) Karla - Planning email will come soon as well, will begin after IPR2 writing is done
  • (2/2) Scott - middle of current reporting period, due to NSF 2/17
  • (2/16) Karla - IPR2 is with Leslie Froeschl and will go to John at the end of the day today; John will finalize and submit 2/17
  • (2/16) Karla - Planning process is underway; L3 prioritized activities are due today
  • (3/16) Karla will be setting up calls w/L2s for Plans
  • (3/16) John - call w/Rudi: NSF would like summary of what we are discontinuing and what we are doing going forward, what has decreased or increased funding
  • (3/30) Karla - reporting and planning emails gone or will be going out. A lot of PCRs in flight hoping to have most done by reporting time. IPR feedback from Rudi will be addressed by L2 and L3 areas
  • (3/30) Dave - SP Forum discussion was good
  • (4/13) Karla - planning and reporting
  • (4/27) Karla - email went out this week for reporting, very tight timeline. John's pass on 5/8 so stay on deck for feedback that day
  • (4/27) Karla - L2s let your project managers know what changes you'd like in the Plan based on XAB feedback
  • (5/11) Karla - report in final stages

Discussion:

  • (6/22) Karla - IPR 3 due August 17th, be prepared for the first week of August

Decisions:

 

Actions:

  • Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need

 

3. XSEDE Website Redesign (Maytal Dahan)

Previously:

  • (1/5) Maytal - Wire frames in place, need decisions from Ron and John and to understand the role of External Relations and their branding study. Initial focus is to work on the website and then move to the user portal with improved navigation, look and feel. Can do a presentation at March or June quarterly. Usability study conducted on the current website in addition to interviews; can share final report from Craig Jansen at TACC. Would be good to do another usability study 3-6 months after the new website. Craig Jansen at TACC.
  • The new architecture and the wireframes can continue to be improved upon but we need an initial design and site map to be approved to not delay the re-design process further. Nothing with a web site is set in stone but we would like to have something approved for the initial release planned at the end of this program year. On the wiki page I link to below there are two documents:

    1.       The presentation I plan to give tomorrow. I’ll make sure to keep it short but thorough enough to answer any questions.

    2.       The Usability study that I talked about at the last SMT meeting if anyone is interested in looking at the final report.

    These are both located on the XSEDE web site redesign is located on the following WIKI page: https://confluence.xsede.org/display/XT/XSEDE+Web+Site+Redesign

  • (2/16) Maytal - site maps are fluid and will change and evolve. Proposing another usability study after the website is out.
  • (3/16) Maytal - finalizing layout. Mapping old to new content–will need a lead for each area
  • (3/30) Maytal - migrating content; need point of contact for each major area of the website–will request via email
  • (4/13) Maytal - sent area responsibilities via email
  • (4/27) Maytal - moving forward as expected; ideally will go live in June; content migration in May
  • (5/11) Maytal - content coming together; 7/1 release date. Top level pages should be high level with options to dig in deeper

Discussion:

  • (6/21) Maytal - freezing content by the end of this month for SMT review; then will begin flipping content

Decisions:

 

Actions:



4. Round-the-Call Call-out for Improvements (Ron Payne)

Previously:

  • (5/9)  Added to agenda; Requesting and reminding people to add improvements to the tracking spreadsheet is not working. The plan is to have this recurring SMT agenda topic to go around the call and call-out the improvements that have been made in each area.

Call Outs:

https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw/edit#gid=0

  • CEE: none
  • ECSS: JIRA
  • XCI: website changes to better communicate what XCI does
  • Ops: none
  • RAS: none
  • Program Office: none

Decisions:


Actions:



5. Panel Report Responses (Ron Payne)

Previously:

  • (6/19) Topic added  

Decisions:

  • (6/19) Ron - see 6/21 email; responding to main recommendations, not the L2 recommendations
    • Wed. 28-June: Draft responses due from owners to Google draft doc
    • Thur. 29-June: John reviews responses and provides direction for responses
    • Wed. 5-July: Updated responses due from owners
    • Fri. 7-July: John submits responses
  • (6/19) Ralph - leverages Campus Champions...will run by Nancy as well
    • Using the Campus Champions as a generator of Use Cases; ACTION Craig will send text to Ralph
  • (6/19) Greg - we should respond to weaknesses; ACTION Ron will update document 
  • (6/19) John - NSF report can be shared within the Project, not a public document

Discussion:

  • (6/19) Panel Report Response Plan

Actions:



Status updates:

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Updates from SMT members:

  • PI (John/Ron) -
    • 6/21 - Ron and John had a call with preliminary Program Officer, Bob Chadduck. Paperwork will be finalized. Each L2 will spend time with him as part of the on boarding process.
    • Bob Chadduck cannot be at PEARC17 but Amy Friedlander will be. Uncertain if Irene will be or not; ACTION John email
    • /Portal Demographic Data: https://portal.xsede.org/#/logged-in--what has the uptake been? ACTION Ron, Laura, and Maytal will discuss
  • CEE (Kelly) - 
  • ECSS (Nancy/Ralph/Sergiu) - Nancy did a lot of work on Affiliates Program. Preparation for staff training at PEARC17
  • XCI (Dave L/Craig) - as a former CASC chair, in danger of becoming irrelevant. Creating an external advisory committee to help reinvent. Quarterly 1-hour calls to then produce white papers and agendas to help NSF. Will have a charge for the Steering Committee, etc. Do not want center directors. Want a broad vision: XSEDE, LIGO, DataONE, AAU & APLU, etc. Welcome ideas for committee members, etc. Rethink election process. 
    • Craig - speaking to community needs through white papers will be refreshing
  • Ops (Greg/Victor) - discussed panel response. Globus ToolKit no longer supports infrastructure needed; wanting to move to Globus Connect (to the Cloud)–will gather at PEARC and take directions into consideration. Ticket analysis
  • RAS (Dave H/Ken) - preparation for August XRAC meeting. Allocation requests for L3 access to SSO hub; working with NICS. PEARC final preparations; 520+ registrants
  • Program Office (Ron/Laura) -
    • New Staff & Staff Recognition at PEARC17 All-Staff due before PEARC sent 6/21
    • "Save the Date" email for September 13-14, 2017 w/L2s in Chicago Strategy Session email was sent 6/22 
    • Metrics Review: Phase 1 will be conducted by SP&E on July 26th & 27th; response expected in August to L2s. 
    • New member of the BusOps team, John Pirtle, starts on Monday, 6/26 bringing the BusOps team up to full staffing
    • Beginning engagement in ACS Meeting Poster Session coordination - Looking to hand-off to CEE if appropriate
  • SP Forum (Dan) -
  • UAC (Emre) - 
  • PM&R (Karla/Scott) -
  • NSF (TBD) -

Record improvements: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw/edit#gid=0

Next Meeting:  July 6, 2017

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