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Attendees:


Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meeting if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

 

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

 

2. XSEDE response to NSF 2030 RFI (John Towns)

Previously:

https://docs.google.com/document/d/1eOl8A1_nUzmClIW2TpC259WHkwHI6tBAwpCCHF2hMC8/edit?usp=sharing

Discussion:

  • Need input by 4/2; Dave, Dan, and Nancy offered

Decisions:

 

Actions:


3. XSEDE2 Reporting (Karla Gendler

Previously:

  • Previous discussion archived: SMT Meeting - November 10, 2016
  • (1/5) Karla 
    • IPR due 2/15 with quarter close on 1/31. Watch for emails soon for due dates for text
    • Planning will begin mid-January; inputs before March quarterly
    • PSC will provide project manager for XCI upon Janet Brown's departure. Will also need a point on UREP. ACTION Karla will send description to Ralph
  • (1/19) Karla - email from Leslie Morsek about IPR2 due 2/17; highlights language to use and timeframes
  • (1/19) Karla - Planning email will come soon as well, will begin after IPR2 writing is done
  • (2/2) Scott - middle of current reporting period, due to NSF 2/17
  • (2/16) Karla - IPR2 is with Leslie Froeschl and will go to John at the end of the day today; John will finalize and submit 2/17
  • (2/16) Karla - Planning process is underway; L3 prioritized activities are due today
  • (3/16) Karla will be setting up calls w/L2s for Plans
  • (3/16) John - call w/Rudi: NSF would like summary of what we are discontinuing and what we are doing going forward, what has decreased or increased funding

Discussion:

  • 3/30 Karla - reporting and planning emails gone or will be going out. A lot of PCRs in flight hoping to have most done by reporting time. IPR feedback from Rudi will be addressed by L2 and L3 areas
  • 3/30 Dave - SP Forum discussion was good

Decisions:

 

Actions:

  • Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need

 

4. XSEDE Website Redesign (Karla Gendler)

Previously:

  • (1/5) Maytal - Wire frames in place, need decisions from Ron and John and to understand the role of External Relations and their branding study. Initial focus is to work on the website and then move to the user portal with improved navigation, look and feel. Can do a presentation at March or June quarterly. Usability study conducted on the current website in addition to interviews; can share final report from Craig Jansen at TACC. Would be good to do another usability study 3-6 months after the new website. Craig Jansen at TACC.
  • The new architecture and the wireframes can continue to be improved upon but we need an initial design and site map to be approved to not delay the re-design process further. Nothing with a web site is set in stone but we would like to have something approved for the initial release planned at the end of this program year. On the wiki page I link to below there are two documents:

    1.       The presentation I plan to give tomorrow. I’ll make sure to keep it short but thorough enough to answer any questions.

    2.       The Usability study that I talked about at the last SMT meeting if anyone is interested in looking at the final report.

    These are both located on the XSEDE web site redesign is located on the following WIKI page: https://confluence.xsede.org/display/XT/XSEDE+Web+Site+Redesign

  • (2/16) Maytal - site maps are fluid and will change and evolve. Proposing another usability study after the website is out.
  • (3/16) Maytal - finalizing layout. Mapping old to new content–will need a lead for each area

Discussion:

  • 3/30 Maytal - migrating content; need point of contact for each major area of the website–will request via email

Decisions:

 

Actions:




5. NSF Videos (Kristin Williamson)

Previously:

  • (3/9) Topic added as a result of the March Quarterly meeting. Kristin putting together a plan for use of videos 
  • (3/16) Kristin will be reaching out to Rich, John, and Kelly next week to start stories

Discussion:

Decisions:


Actions:




6. Remaining PIF Idea Gate 1 Reviews (Ron Payne)

Previously:

  • (3/28)  Added to agenda

Discussion:

  • PIF Ideas to be reviewed and decided:
    • PY7-01: XSEDE Fellowship workshop
    • PY7-06: XSEDE reporting generator

Decisions:

  • PY7-01: XSEDE Fellowship workshop
  • PY7-06: XSEDE reporting generator

Actions:




Status updates:

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Updates from SMT members:

  • PI (John/Ron) 
  • CEE (Kelly) 
    • Training microsurvey
    • User engagement reviewing microsurvey as well
  • ECSS (Nancy/Ralph/Sergiu)
    • Planning and reporting timelines. CI 2030 response. Quarterly staff load analysis for ESRT. JIRA from Sciforma transition. Science Gateways unique user identifier as email
  • XCI (Dave L/Craig)
    • JP gave UAC presentation. XCI website and transition from campus bridging to XCI
  • Ops (Greg/Victor)
    • PIF DUO license for 2,000. XOC PY7 increase, so considering 24x7 coverage. XDCDB PIF work with RAS
  • RAS (Dave H/Ken) 
    • SP Forum call would like to see reviewers rotating off XRAC–new agenda topic for SMT
  • Program Office (Ron/Laura)
    • Reminder: Please record all improvements made and recommendations received in the tracking spreadsheet
    • Climate Study Survey window is April 3 - May 1
    • Performance Management Plan - Out for SMT review and approval
    • XAB Face-to-Face scheduled for Tue. 25-Apr & Wed. 26-Apr
      • Those attending in-person, Amber will reserve you a hotel room and provide the confirmation number
    • Collaborations to be called out in our reports to NSF
      • Annual report will contain all collaborations within the last 12 months
      • IPRs will call out any new collaborations during the reporting period
      • Where are our collaborations documented/tracked?
      • Craig - individual SPs and organizations w/XSEDE matrix
  • SP Forum (Dan) 
    • Reviews of the project plan are ongoing
    • Security team for unified response for an incident; better coordination and documentation
  • UAC (Emre)
    • 3/20 meeting feedback on citing XSEDE
    • Potential new committee member: Aurel Bulgac, University of Washington
  • PM&R (Karla/Scott)  
  • NSF (Rudi)

Record improvements: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw/edit#gid=0

Next Meeting:  April 13, 2017

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