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Mission Statement

Working with the Program Manager, the project will fund a full-time person (currently Karen Hartman, NCSA) to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

MetricTargetSubgoal

Processing times for stages of processing sub-award amendments

< 41 calendar days / qtr 

Processing times for stages of processing invoices

< 45 calendar days / qtr 

Total decisions and subsequent actions for business practice and/or project improvement

5 / per quarter

 

KPIs

KPITarget
Number of Social Media impressions190,000 / yr
Number of media hits140 / yr

Average rating of staff regarding how well-prepared they feel to perform their jobs

4 out of 5 / yr

Percentage of recommendations addressed by relevant project areas

TBD
Number of key improvements addressed from systematic evaluationTBD
Number of key improvements addressed from external sourcesTBD
Number of staff publications70 / yr

Team Members

NameInstitutionPositionEmail
Ron PayneNCSAProgram Managerrpayne@illinois.edu
Laura HerriottNCSAProject Managerherrio@illinois.edu
Karen HartmanNCSABusiness Officekhartman@illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

  • Under development

XSEDE Finance Portal

  • Documentation for the new XSEDE Finance Portal, to be pushed live in early Febrary 2017–watch for updates here for exact date and time: NT-XFP Documentation.pdf

XSEDE 2 Invoice tracking

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2 Sub-Award Processing Status

Institution

Letter

Sent

SOW/Budget

Received

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

Notes
Cornell

9/30/16

10/17/1610/18/1611/02/1612/21/161/9/17 
Georgia Tech9/30/16

10/21/16

10/24/1611/02/161/09/171/10/17 
Indiana10/12/1611/15/1611/21/1612/9/162/8/17 

1/13 UIUC requested an update

1/30 UIUC request an update

NCAR/UCAR9/30/1610/06/1610/07/1611/02/161/25/171/26/171/23 UIUC provdied a revised agreement
NICS/UTK9/30/1610/04/1610/06/1611/02/1611/8/1611/8/16 
OK State (OSU)9/30/1610/05/1610/06/1611/02/1611/11/1612/2/16 
OSC9/30/1610/10/1610/18/1611/02/1611/15/1611/16/16 
PSC/MPC9/30/16

10/06/16

10/07/1611/02/16  

1/13 UIUC follow up from 1/6 with Christine Lamanna 

1/25 CMU returned draft suggestions.

Purdue9/30/1610/11/16

10/12/16

11/02/161/25/171/27/171/13 UIUC has answered all questions
SDSC/UCSD9/30/1610/06/1610/07/1611/02/1611/08/1611/08/16 
Shodor9/30/16

10/07/16

10/10/1611/02/1611/07/1611/07/16 
SURA9/30/1610/05/1610/06/1611/02/1612/22/161/5/17 
TACC9/30/161/26/171/31/16   1/25 updated budget docs received. Awaiting revised SOW.
U Arkansas9/30/1611/01/1611/02/1611/02/1611/07/1611/07/16 
U Chicago/ANL9/30/16

10/18/16

10/21/1611/02/161/10/171/10/17 
U Georgia9/30/1610/14/1610/18/1611/07/1611/15/1611/16/16 
U Oklahoma9/30/1611/01/1611/3/1611/07/161/18/171/18/171/13 Susan Cates said 1/17 will see executed
USC-ISI9/30/1610/04/1610/06/1611/02/16  1/13 Cathy Morgan said next week should see executed

 

Sub-Award Pages

primary audience 

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