Working with the Program Manager, the project will fund a full-time person (currently Karen Hartman, NCSA) to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes.
Goals, Metrics & KPIs
Processing times for stages of processing sub-award amendments
Processing times for stages of processing invoices
Total decisions and subsequent actions for business practice and/or project improvement
|Ron Payne||NCSA||Program Managerfirstname.lastname@example.org|
|Laura Herriott||NCSA||Project Manageremail@example.com|
|Karen Hartman||NCSA||Business Officefirstname.lastname@example.org|
Communication & Meetings
- Weekly meetings with NCSA Business office
- Weekly XSEDE financial portal project meetings
- Monthly meetings TBD between NCSA business office and each subaward contact
New Staff Orientation
- Under development
XSEDE 2 Invoice tracking
- Listing off all Institutions, when the invoice came to NCSA, PI approval, Date to campus and payment dates by clicking here.
XSEDE Expense Tracking Policy & Process
XSEDE 2 Sub-Award Processing Status
Sent to Sub
1/13 UIUC requested an update
Requested adjustments - PCR process.
|NCAR/UCAR||9/30/16||10/06/16||10/07/16||11/02/16||1.23.17 UIUC provdied a revised agreement|
|OK State (OSU)||9/30/16||10/05/16||10/06/16||11/02/16||11/11/16||12/2/16|
1/13 UIUC follow up from 1/6 with Christine Lamanna
1/25 CMU returned dradt suggestions.
|11/02/16||1/25/17||1/13 UIUC has answered all questions|
|TACC||9/30/16||1/25 updated budget docs received. Awaiting revised SOW.|
|U Oklahoma||9/30/16||11/01/16||11/3/16||11/07/16||1/18/17||1/13 Susan Cates said 1/17 will see executed|
|USC-ISI||9/30/16||10/04/16||10/06/16||11/02/16||1/13 Cathy Morgan said next week should see executed|