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Date

Attendees

Agenda

  • Update on the report of the recent security incident [Derek, Alex]
  • Review and discussion of Operations Transition Plan information [Scott]
  • Review of response items from the climate survey (see slides from XQM and attached)
    • o   Inform staff that they can request performance reviews of their XSEDE be provided if requested

      o   Review XSEDE Decision making process (in the slides linked above)

      o   Staffing decision making by L3 managers (annual task and budgeting process, etc.)

      o   Training resources available (does everyone know what is available and communicate this to staff)

      o   Staff Wiki feedback (if time permits. If not table until Jan 7, 2020) Tabled until next meeting.

Discussion items

TimeItemWhoNotes
15 minSecurity incident updateAlex, Derek
  • A google doc was started and first draft is completed. 
    • Derek would like to have an executive summary added.   
  • Greg asked if we had the information about who created the test account that was the source account for the problem.  
    • According to Rob Light, that account was created after it was moved to AWS and had access only to the portal tables. 
  • Discussion about creating a process for creation of database accounts and having appropriate firewall rules for access to ports/services to the XDCDB in AWS.  

Action item: Derek and Alex to finish the draft report and to send the edit link to John and Greg

 5 min Operations Transition planning Scott
  • Scott mentioned that several L3 managers were not part of the Ops team when the Operations transition plan was developed and turned in (eventually given to NSF). 
  • Likely some more details will need to be developed for the transition plan and it will most likely requested by the end of this project year.


Action item: L3 Mgrs should review the transition plan document especially those who recently became L3 Mgrs
10 minClimate survey responsesVictor
  • Item: Inform staff that they can request performance reviews of their XSEDE be provided if requested

Action: L3 Mgrs to communicate this to their groups

  • Item: Review XSEDE Decision making process (in the slides linked above under agenda)

Action: L3 mgrs show the decision making process diagram to their groups (in the slides linked above under agenda)

  • Item: Training resources available: discussion about possibly changing the training questions in the survey to be more specific
  • Item: Staff decision making by L3 managers (see the three bullets next to L3 decision box in the decision making slide )

Action items

Alexander Withers Derek Simmel Complete draft NSF report and send edit link to both John and Greg


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