Review of response items from the climate survey (see slides from XQM and attached)
o Inform staff that they can request performance reviews of their XSEDE be provided if requested
o Review XSEDE Decision making process (in the slides linked above)
o Staffing decision making by L3 managers (annual task and budgeting process, etc.)
o Training resources available (does everyone know what is available and communicate this to staff)
o Staff Wiki feedback (if time permits. If not table until Jan 7, 2020) Tabled until next meeting.
Discussion items
Time
Item
Who
Notes
15 min
Security incident update
Alex, Derek
A google doc was started and first draft is completed.
Derek would like to have an executive summary added.
Greg asked if we had the information about who created the test account that was the source account for the problem.
According to Rob Light, that account was created after it was moved to AWS and had access only to the portal tables.
Discussion about creating a process for creation of database accounts and having appropriate firewall rules for access to ports/services to the XDCDB in AWS.
Action item: Derek and Alex to finish the draft report and to send the edit link to John and Greg
5 min
Operations Transition planning
Scott
Scott mentioned that several L3 managers were not part of the Ops team when the Operations transition plan was developed and turned in (eventually given to NSF).
Likely some more details will need to be developed for the transition plan and it will most likely requested by the end of this project year.
Action item: L3 Mgrs should review the transition plan document especially those who recently became L3 Mgrs
10 min
Climate survey responses
Victor
Item: Inform staff that they can request performance reviews of their XSEDE be provided if requested
Action: L3 Mgrs to communicate this to their groups
Item: Review XSEDE Decision making process (in the slides linked above under agenda)
Action: L3 mgrs show the decision making process diagram to their groups (in the slides linked above under agenda)
Item: Training resources available: discussion about possibly changing the training questions in the survey to be more specific
Item: Staff decision making by L3 managers (see the three bullets next to L3 decision box in the decision making slide )
