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Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meetings if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)


1. Review of Meeting Agenda: Any comments/additions? 


2. XSEDE2 Reporting (Ron Payne


  • Previous discussion archived: SMT Meeting - May 9, 2019
  • (5/23) Annual Report was submitted on time last Friday. We continue to improve with this process. Testament to the entire team. This is the most significant document we produce every year. 
    • 100% compliance on the risk review again. 
  • (6/20) Email with due dates for August report will be coming out in mid-July. Please try to get your information to your PMs on time!
  • (7/18) See email from Noni Ledford (new PM) for reporting due dates: All text due to your PM by Aug. 8. 
  • (8/12) Thank you to everyone for getting your IPR9 content in to your PMs on time! John will be doing his review of the report today and tomorrow.


Draft report looks good. Final report is due to NSF next week, August 22. John posted comments on IPR9, and looking for responses from each L2. Report to be formatted on 8/20-21.



3. Licensing for XSEDE software (David Hart) 


  • (6/20) Added to agenda.  
  • (6/20) Email from Dave H: 

    I checked the current XSEDE github repo ( and XCI has been applying the MIT license (which appears to be a reasonable choice per Dan, Svetlana and others), but with copyright assigned to XSEDE (which I believe isn't appropriate).

    The last email from Svetlana follows.

    I think we need to codify XSEDE's licensing approach and apply it consistently. This would be good to have decided before we start implementing a future "transition plan".

  • (7/18) Tabling this topic until the next call.


Need to be discussed separately, legal guidance starts with Illinois, do developers have an opinion whether this is the right license? Need to create a new policy. Dave will follow up with Ron on the next steps. 


4. Addressing Recommendations in a timely manner  (Ron Payne) 


  • (8/15) Added to agenda.  


Recommendation Aging Report April-August, 2019. Last quarter's Recommendations addressed in 90 days was 47%. We need to discuss corrective action.

What are recommendations? Some are comments, instead of recommendations. Recommendations come straight from review panels, XAB, SP Forum, or UAC. There are also from other sources, but many of them are "comments." Need to acknowledge them so we know they have been "addressed". If don't understand the context, then follow up with the area that brought them up, or ask Leslie. 

Deputies should be copied on recommendations that are assigned to L2's. 

Email should be sent out on a monthly basis. 

Are there any challenges to get them done in 90 days?

  • What if we start to address the issue, but not completely done? if plan is developed and actions are executed, then we can mark it as addressed. It doesn't have to stay open until it's fully implemented.
  • Another is a prioritization question. If we decide to do the recommendation we should do it within a reasonable amount of time (within 90 days). 
  • If we have a plan to address these recommendations, then it has to become part of of your plan to complete within the timeframe.
  • One viable way to address the recommendation is that we read it, we acknowledge it, but we're not going to take actions at this time. 


Around the call updates

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)
  • Identification of recent improvements implemented

Updates from SMT members:

  • PI (John/Ron) - no further information, John is becoming concerned if no solicitation by 1st quarter of 2020. Would like to follow up with NSF after October 1.

  • CEE (Kelly) - Jennifer Houchins leaving XSEDE to continue her education full time. Will get a final date and send an announcement.
  • ECSS (Bob S/Phil) - ECSS PI interviews 4 in August, implementing capability for reviewing adaptive proposal. Only 7 staff follow up and state their preferences. 
    • We have funding for 5 fellows. One of the fellows may be declining due to family medical emergency.

  • XCI (Dave L/Craig) - Really good participation and involvement in everything XCI does. 
  • Ops (Greg/Victor) - Getting Duo purchase. Ron will follow up with Dan re: Mike Pingleton replacement. 
    • Globus - vulnerability identified. No active thread at this point, received notification from Globus, vulnerability on the login and password credentials. 
      • This issue is being managed and we have plans in place if this vulnerability becomes an issue
      • Putting together a report and action plans. 

  • RAS (Dave H/Ken) - no significant updates. Continue licensing. 
  • Program Office (Ron/Leslie) - 
    • Adding Quarterly Financial Analysis Report to Sept. Quarterly Meeting agenda.
    • PY9 funding amendments are starting to go to sub-awards for signature. Discussion needed for Cornell, Shodor, GA Tech.  
    • Reminder: Enter Publications in XUP and documents in IDEALS
      • Multiple references to best practices & lessons learned in PY9 planning. Tech Report Series is a good place to publish these kinds of documents.
    • Reminder: Reference collaborations in tracking worksheet:
    • Reminder: Address recommendations (Jira) 
    • PIF window never closes and funds can be accepted anytime 
  • SP Forum (Ruth) - SP Forum Net over lunch at PEARC. Late July received ?
    • David ___ was killed in an auto accident in Minnesota. 

  • UAC (Emre) - no updates
  • NSF (Bob C) - N/A

Next Meeting: 

  • SMT - August 29, 2019  


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