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Mission Statement

Working with the Program Manager, the project will fund a full-time person (currently Karen Hartman, NCSA) to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

MetricTargetSubgoal

Processing times for stages of processing sub-award amendments

  

Processing times for stages of processing invoices

  

Total decisions and subsequent actions for business practice and/or project improvement

  

KPIs

KPITarget
NA 

Team Members

NameInstitutionPositionEmail
Ron PayneNCSAProgram Managerrpayne@illinois.edu
Laura HerriottNCSAProject Managerherrio@illinois.edu
Karen HartmanNCSABusiness Officekhartman@illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

  • Under development

XSEDE Expense Tracking Policy & Process

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2 Sub-Award Processing Status

Institution

Letter

Sent

SOW/Budget

Received

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

Notes
Cornell

9/30/16

10/17/1610/18/1611/02/16  11/16/16 - Comments received on agreement
Georgia Tech9/30/16

10/21/16

10/24/1611/02/16   
Indiana10/12/1611/15/1611/21/1612/9/16  Requested adjustments will be handled via PCR process.
NCAR/UCAR9/30/1610/06/1610/07/1611/02/16  12.2 Dave updated they are close
NICS/UTK9/30/1610/04/1610/06/1611/02/1611/8/1611/8/16 
OK State (OSU)9/30/1610/05/1610/06/1611/02/1611/11/1612/2/16 
OSC9/30/1610/10/1610/18/1611/02/1611/15/1611/16/16 
PSC/MPC9/30/16

10/06/16

10/07/1611/02/16   
Purdue9/30/1610/11/16

10/12/16

11/02/16  11/13/16 - Comments received on agreement
SDSC/UCSD9/30/1610/06/1610/07/1611/02/1611/08/1611/08/16 
Shodor9/30/16

10/07/16

10/10/1611/02/1611/07/1611/07/16 
SURA9/30/1610/05/1610/06/1611/02/16   
TACC9/30/16      
U Arkansas9/30/1611/01/1611/02/1611/02/1611/07/1611/07/16 
U Chicago/ANL9/30/16

10/18/16

10/21/1611/02/16   
U Georgia9/30/1610/14/1610/18/1611/07/1611/15/1611/16/16 
U Oklahoma9/30/1611/01/1611/3/1611/07/16   
USC-ISI9/30/1610/04/1610/06/1611/02/16   

 

Sub-Award Pages

primary audience 

  • No labels