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PY10 - Status of Submissions 

Active Improvement Idea Submissions

IDIdea SubmissionPhaseStatusPCR

Institutions*

(Amendment Status)

Notes
PY10-01

XSEDE ROI extension

1Submitted ($235,000)


Indiana, NCSA

Multiple options allowing funding range of $163,400 - $235,000
PY10-02Longitudinal studies extension1To be submitted ($351,509)

Georgia Tech, Indiana

Request is to use GA Tech unspent funds to cover ~$330K.

PY9 - Status of Submissions 

Active Improvement Idea Submissions

IDIdea SubmissionPhaseStatusPCR

Institutions*

(Amendment Status)

Notes
PY9-01

Duo Licenses (PY9-10)

4FUNDED ($88,000) Complete

NICS - complete

Victor pursuing including an option to extend licenses up to 6 months (through Feb. 2022) at same rate (i.e. $22K).
PY9-02Integrate online textbook exercises with CCRS toolkit1In Review ($100,000)
TACC, CornellSusan has been asked to provide a more detailed budget and answer some clarifying questions. To be discussed on 1/30 SMT call.
PY9-03Addition of COmanage to CILogon service.1

($52,411)

WITHDRAWN


NCSAThe request for PIF funds to cover this cost has been WITHDRAWN because unspent funds from NCSA are being used for this purchase.
PY9-04XCI staffing increase1

Submitted ($313,684)

WITHDRAWN


WITHDRAWNWITHDRAWN per email from Craig Stewart on 2/3/2020: We might come back later, but it does no one any good to have stale proposals cluttering up the system when there is no money for them, and when they will necessarily be out of date by the time money might be available.

PY8 - Status of Submissions 

Active Improvement Idea Submissions

IDIdea SubmissionPhaseStatusPCR

Institutions*

(Amendment Status)

Notes
PY8-01

ER Market Analysis  

4FUNDED ($10,000): Complete

93077

PCRPROJ-53

NCSA - complete

 
PY8-02

Update Applications of Parallel Computing online course

4FUNDED ($56,625): Advanced to Phase 4 (Execute)

92899

PCRPROJ-52

OSC - complete

 This course will be offered in spring 2019 (PY8) and spring 2020 (PY9).
PY8-03

ORCID Membership Fee

4FUNDED ($20,197): Complete

86867

PCRPROJ-47

NCSA - completePY8: 4,120 + 2,414 (F&A) = 6,534

PY9: 4,244 + 2,486 (F&A) = 6,730
PY10: 4,371 + 2,562 (F&A) = 6,933

Total: $20,197

PY8-04ROI analysis of cyberinfrastructure systems4FUNDED ($704,004): Advanced to Phase 4 (Execute) PCRPROJ-81Indiana - complete

This is a 2.5-year request, with funds for PY8-PY10 approved.

PY8: $130,803

PY9: $293,228

PY10: $279,973

PY8-05OpenStack Toolkit1In Review ($100,130)


PY8-06XCI-CRI Budget Adjustment1

Submitted ($35,694)

WITHDRAWN


WITHDRAWN

Multi-year: PY8=$35,694, PY9=$139,369, PY10=$142,156

WITHDRAWN per email from Craig Stewart on 2/3/2020: We might come back later, but it does no one any good to have stale proposals cluttering up the system when there is no money for them, and when they will necessarily be out of date by the time money might be available.

PY8-072019 International HPC Summer SchoolN/A

FUNDED ($108,830) Complete

PCR Approved

102151

PCRPROJ-68

NCSA - completePIF funds reallocated to cover 2019 IHPCSS expenses. Details in PCR.
PY8-08Longitudinal studies4FUNDED ($15,413) (Execute)PCRPROJ-100Georgia Tech - completeThis was approved by the leadership team at the March 2019 quarterly meeting. PCR submitted 1/31/2020.
PY8-09ECSS staff training1In Review ($128,970)
All
PY8-10Password security for XSEDE users1In Review ($23,790 with overhead)

WITHDRAWN

NCSA, TACC

WITHDRAWN

Equity & Belonging4FUNDED ($90,000 spread across PY8, PY9, PY10 at $30K per year) (Execute)PCRPROJ-72SURA - complete

Funds to support Linda Akli's work for equity and inclusion across the XSEDE project.

This was approved by the leadership team at the March 2019 Quarterly Staff meeting outside of the normal PIF process.

* Status of all XSEDE sub-award amendments can be found on the Business Operations wiki page.

PY7 - Status of Submissions



Please send any XSEDE PIF Process questions or comments to pif@xsede.org or by contacting Ron Payne.

Getting Started

  1. Review the XSEDE Goals and remember that alignment to these goals is an important consideration given to all improvement idea submissions.
  2. Collect your thoughts on something that you believe would improve the XSEDE project and is aligned to the XSEDE Goals.
  3. Contact any L2 Director and ask them to review your improvement idea.  The L2 Director that reviews your improvement idea and provides feedback, will be referred to as your "L2 Sponsor".  L2 Directors have been asked to be responsive to review requests from staff members that wish to submit an improvement idea.  They have also been asked to coach submitters on producing well written idea submissions. 
  4. After receiving approval from your L2 Sponsor, submit your Improvement Idea via the online PIF Submission form.  Note: L2 Sponsor approval is required for an improvement idea submission to be considered by the SMT. 
  5. Your Improvement Idea Submission will be reviewed and added to the queue for the next Project Review Board (PRB) session.  You will receive a submission confirmation email when the idea submission has been added to the PRB queue.  In addition, the "Status of Submissions" section, above, will be updated to reflect the current status of the idea submission.  Note: If you do not receive a response, from the Program Office, within a week, please contact Ron Payne

Questions & Answers about the XSEDE PIF

What is the XSEDE PIF?

The XSEDE PIF is an extension of the XSEDE PY7 - PY9 annual planning and budget review process to strategically invest ~2% of the annual budget ($465K) towards short-term project improvements, specific to the XSEDE project.

 

How does the process work? / How are the funds allocated?

A lightweight Phase-Gate process, below, is used to facilitate the review and prioritization of proposed project improvements, by the XSEDE Senior Management Team (SMT).

 

How are proposed project improvements prioritized & approved?

During an XSEDE quarterly meeting, each voting member of the SMT individually rates each proposed project improvement against a fixed assessment criteria set. The ratings are compiled and the results are discussed during a Project Review Board (PRB) session.  The final prioritization is set by the collective SMT.  The SMT vote on each proposed project improvement, in priority order.

The assessment criteria are pending SMT approval but include stakeholder impact and alignment with XSEDE strategic goals.


When are the funds allocated?

 PIF allocations occur during a primary and two secondary points in the annual project year, see image below.  The primary period occurs during the March Quarterly meeting, concurrent with the review of the project plan for the upcoming project year.  At this time, the majority, if not all, allocations are determined for the upcoming project year.  At the conclusion of the primary allocation period, any remaining funds are allocated during one of the two secondary periods.  The secondary allocation periods occur during the June and September quarterly meetings.

What about PY6 & PY10?

For PY6, a reduced allocation of $100K has been allocated to the effort of redesigning the XSEDE website.  This allocation was discussed and approved by the SMT.  The website redesign effort is underway.

As PY10 is the final year of the XSEDE 2 NSF award, there is little benefit in allocating funds towards improvements that be realized with less than 12 months remaining on the NSF award. 


Who is on the Project Review Board (PRB) and what are their roles and responsibilities?

The PRB is comprised of 16 members: Senior Management Team (SMT) voting members (10), and Advisory members (6)

SMT voting members

      • XSEDE PIs 
      • L2 Directors
      • XD Service Providers Forum Chairperson
      • User Advisory Committee Chairperson

Responsibilities

      • Review Gate deliverables and provide assessment and/or comments prior to PRB sessions.

      • For each Gate deliverable, participate in the PRB discussion & reach consensus on the gate in question is passed or blocked.

Advisory members (non-voting members of PRB)

      • Strategic Planning & Evaluation (SP&E) team representatives 
      • Project Management and Reporting (PM&R) team representative 

Responsibilities

      • Review Gate deliverable submission for completeness and appropriate level of detail.
      • Provide advisory input on the Gate deliverables, during the PRB session, for consideration by the Deciding Members.

 

Who can submit an improvement idea for PRB consideration?

Any XSEDE Staff member can submit an improvement idea, after reviewing the idea details with any L2 Director.  The reviewing L2 Director then becomes the "L2 Sponsor" for the improvement idea submission. 

 

Please send any XSEDE PIF Process questions or comments to pif@xsede.org or by contacting Ron Payne.

 

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