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Quarterly Actions & Decisions Tracker

Requested Sessions

Please submit any requested agenda items via the XSEDE Dec. Quarterly Topics form. (The agenda has been set. Please contact Ron Payne to request an agenda change.)

All requested agenda topics can be seen HERE.



Meeting Registration:


  • Read the instructions in the 2016 December Remote Quarterly Planning document
  • We will hold several preparation sessions for leaders to enable Skype for Business properly and ensure folks understand how to take control of the presentation:
    • 30min session dates: TBD
  • Preparation sessions will be via Day 1 coordinates below
  • Please register on the above link to attend a preparation meeting and the actual quarterly
  • If you are having trouble connecting via Skype for Business, please dial the phone number and conference ID, and we'll walk you through setup during one of the preparation sessions
  • Attendees are also encouraged to join the preparation sessions, and those who have never used Skype before are required
  • You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones will not be allowed, as they cause echo during calls and at times disable the call entirely. You will be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.
  • Contact Ron Payne or Laura T. Herriott with questions



    • Tueday, December 6th from 9:00 am - 5:00 pm CDT
    • Wednesday, December 7th from 9:00 am - 5:00 pm CDT

Remote Sessions only
Please register above to receive the calendar appointment for the remote Quarterly Meeting sessions.


Agenda (Subject to Change)

Tuesday, December 6th

Skype Meeting      Conference ID: 90061361

Join by phone: +1 888 983 3631       Find a local number

TypeTime (CST)DurationTopic (presentation link)LeadActions/DecisionsParticipants
Plenary9:00am-9:25am25 minsPM&R UpdateKarla G.

Scott W. 

PM&R Update - 20161206

Plenary9:25am-9:50am25 minsXMS UpdateSteve G./Matt J.

Steve G.

XMS Update - 20161206


10 mins

Plenary10:00am-10:45am45 minsProject Improvement FundRon P.

Sonia N.

Project Improvement Fund - 20161206

Break10:45am-11:00am15 minsBreak   
Plenary11:00am-11:45am45 minsBusiness Operations UpdateRon P.


Business Operations Update - 20161206

Break11:45am-12:00pm15 minsBreak   
Parallel12:00pm-12:45pm45 minsRAS Allocation Policy Changes

Dave H.


Sonia N.

RAS Allocation Policy Changes - 20161206

RAS Staff, John T., & Rudi E.
Parallel12:00pm-12:45pm45 mins

UREP Activities

JP N./ Lee L.

Janet B.

UREP Activities - 20161206

Open to all
Break12:45pm-1:00pm15 minsBreak   
Parallel1:00pm-1:45pm45 minsROI 2.0

Craig S./Nick B./ Lizanne D.

Craig S.L2 Lead/Deputy, at least one L3 lead from each L2
Parallel1:00pm-3:00pm120 minsIPR AAR

Scott W.

TBDPM&R, ER staff associated w/IPR process
Wednesday, December 7th

Skype Meeting      Conference ID: 90061361

Join by phone: +1 888 983 3631       Find a local number

TypeTime (CST)DurationTopic (presentation link)PersonnelActions/DecisionsParticipants
Parallel9:00am-9:45am45 minsL2 Closed Session

Lead: Rudi E. / John T.
Actions/Decisions: Ron P.

Participants: All L2s

Parallel9:00am-9:45am45 minsPM&R - PY7 Planning & more

Lead: Karla G.
Actions/Decisions: Marques B.

Participants: PM&R

Break9:45am-10:00am15 minsBreak   
Plenary10:00am-10:45am45 minsL2 Response to Climate Study

Lead: Ron P. & all L2s

Actions/Decisions: TBD

Break10:45am-11:00am15 minsBreak   
Plenary11:00am-11:45am45 minsSC16 Feedback on XSEDE Involvement & Booth

Lead: Kristin W.

Actions/Decisions: Kandace T.

Break11:45am-12:00pm15 minsBreak   
Plenary12:00pm-12:25pm25 minsXSEDE EMPOWER
(Expert Mentoring Producing Opportunities for Work, Education, and Research)

Lead: Jennifer H.

Actions/Decisions: Aaron W.

Plenary12:25pm-12:50pm25 mins2017 User Survey

Lead: Lizanne D. / Lorna R.

Actions/Decisions: Julie W.  

Break12:50pm-1:00pm10 minsBreak   
Parallel1:00pm-1:45pm45 minsIPR1 After Action Review (AAR) Results

Lead: Ron P.
Actions/Decisions: Leslie F. 

Participants: John T., L2s (if available)

Parallel1:00pm-2:45pm105 minsECSS-Management JIRA Training and Management Meeting

Lead: Marques B.
Actions/Decisions: Karla G.

Participants: ECSS L2s & L3s



    • Lorna: Listen only 10am-12pm (CST) on 7-Dec.
    • Ralph: Not available 6-Dec. 
    • Chris H: Not available 6-Dec
    • Victor H: Not available at all.
    • Scott L: Not available 6-Dec & morning of 7-Dec

Generic Slide Template

XSEDE Google Slides template

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