Wed, 10/20 – 12-4pm ET | 11am-3pm CT | 10am-2pm MT | 9am-1pm PT
Coordinates
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Join Skype Meeting: https://meet.illinois.edu/herrio/ZNLJV9GV
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Join by phone
+1 217 332 6338 (Champaign-Urbana)
+1 312 994 8410 (Chicago)
+1 888 983 3631 (U.S. Toll Free)
Conference ID: 27997927#
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Attendees
XSEDE Advisory Board
Randy Bryant
Thomas Cheatham
Toni Collis
Rama Govindaraju
Cliff Jacobs
Albert Lazzarini
- Phil Maechling
Karin Remington
Shaowen Wang
Theresa Windus
Service Provider Forum
- Dan Stanzione
- Shawn Strande
- Craig Stewart
User Advisory Committe
PIs
- John Towns
- Kelly Gaither
- Nancy Wilkins-Diehr
Program and Project Manangers
- Dave Hart
- Laura Herriott
- Dave Lifka
- Ron Payne
- Greg Peterson
- Sergiu Sanielevici
- Lizanne Destefano
- Lorna Rivera
- Julie Wernert
- Jennifer Houchins
Agenda
Time | Item | Who | Notes |
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5 min | Welcome - Suggestion to switch to Zoom rather than S4B
- Thank you for joining
| John Towns & Karin Remington | |
25 min | Update from John - Debrief of Cyberinfrastructure for NSF Large Facilities Workshop
- CI Providers + Large Facilities
- How to operationalize through leveraging gains
- Ongoing discusion
- Potential to improve ROI
- XSEDE, Open Science Grid, regional service providers such as iRODS RENCI
- For example, multiple solutions for SSO
- Workforce development
- Preliminary discussion with IRIS (Univ. Mich.) on ROI and impact measures
- Collaboration among BTAA institutions to formulate measures on ROI
- Focus on economic impact and other forms of impact
- Applying their work to XSEDE so that we can articulate value
- Will collect data but have data already on many XSEDE institutions
- Incentive for institutions to become a member of IRIS to
- Karin - getting internal perspectives from University of Michigan ACTION
- XSEDE is offering collaboration opportunities for solicitation: Towards a Leadership Class Computing Facility
- Change in XSEDE to cooperate with LCCF activities; any work would be parallel/separate activities but allow investments that NSF has made
- Working on competing proposals; NSF does not see COI and suggestion to talk to Sponsored Projects Office
- Cliff - would it be appropriate to write a letter to the Program Officer outlining the pros and cons to make aware, from XAB
- John - will talk with cognizant program officer and get back to XAB ACTION
| John Towns | |
90 min | Evaluation Updates - Staff Climate Survey
- Inward looking annual online survey of all staff and leadership that began in 2013, just completed 5th survey. Click title to view slides
- XSEDE the first virtual institute to be studied
- XSEDE finds the data valuable
- Cliff - how the virtual organization stacks up against the traditional organization
- Have standard set of questions asked of all institutes
- Most employees are part-time, so XSEDE is only a part of what they do; getting people to think about XSEDE as an organization
- Comprarable to the best and significantly higher than other virtual organizations. In particular: communications, leadership, and inclusion
- The success of organzations when they are well-managed
- John, the L2 Directors, and the L3 Managers do an incredible job of leading XSEDE
- Detailed data is available to a level that protects anonimity
- Focus groups look at the extreme responder
- User Survey
- Outward looking at those who use XSEDE services began during TerraGrid, now administered by Evaluation team. Click title to view slides
- Slide 17 important points. Cliff - NSF needs to be reminded that they wanted to bring order to a chaotic system and this slide shows XSEDE is doing that RECOMMENDATION
- Emre - 32% have used XSEDE for less than 1 year; correlation to users over time. Graduate students + postdocs. Feedback from UAC in November–we could schedule a meeting or survey via mail list, work with Julie
- Dave Hart - 30-39% awarded for new users at XRAC level
- UAC should get representation from new users ACTION
- Metrics review
- John - thank you for the team who has been working this as part of the Performance Management Plan. Will set us on a course for good use of our metrics going forward. This is critical for us to define these well and how we are using them for decisions and guiding project
- Cliff - KPIs mapped to criteria on surveys. KPIs should be how happy it makes its users. KPIs are focusing on the internal management rather than the output RECOMMENDATION
- Trying to do what you are suggesting
- Cliff - metrics are about what you are trying to achieve
- Karin - having the culture to do this and making this a value for XSEDE
- Phil - could we imitate process? ACTION Ron send rubric
- We will also write this in an article
- Shaowen - impressed by assessment. Appreicate how hard it is to run a project of this scale and the users involved. Pleasantly surprised at the rigidness of assembling the dimensions. Congratulations. Positive outcome.
| Lizanne Destefano | |
120 min | PY8 Planning: CEE - Impact in CEE
- Publications initiative
- Scaling out such as campus Engagement
- Demostrate all points in the process
- Cliff - familiar SOARS program, you've described a portfolio of activities. Be careful to separate output to outcomes to organize how you present the multiple activities RECOMMENDATION
- Define what the definitions are in the context of XSEDE RECOMMENDATION
- Reduce ESSGW
- Build support for Cloud-related technologies
| Kelly Gaither | |
| PY8 Planning: ECSS - Click on Title to see slides
- Cliff - transparency into issues to solve, to see if someone else has worked toward a solution already RECOMMENDATION
- Nancy - what form does that take, etc?
- Sergiu - PEARC or other meetings
- Cliff - optimizing technology beyond observations RECOMMENDATION
- Cliff - emphasize the point: looking over the horizon at major challenges in order to guide the community for emerging technologies that enable research RECOMMENDATION
- Cliff - reproducable research tools or tutorials RECOMMENDATION
- Karin - younger scientific research workforce preparing for this ahead of time RECOMMENDATION
- Karin - building champions community with pressure from NSF, are they not hearing you?
| Nancy Wilkins-Diehr & Sergiu Sanielevici | |
| PY8 Planning: XCI | Dave Lifka | |
| PY8 Planning: Ops - Karin - timeline for Cloud services?
- Jetstream; Comet and Bridges with virtualization and failover for years
| Greg Peterson | |
| PY8 Planning: RAS - On track with long-term plan from proposal
| Dave Hart | |
| PY8 Planning: PgO - No guidance on transition plan: PY8 high-level; PY10 detailed
- Cliff - all presentations are positive, evaluation and metrics–we have achieved much well. Outline a plan how to transition each plan. Frame with positive achievements. A lot would have to be reproduced to keep the outcome the same. Community will want a seamless transition rather than starting from scratch. RECOMMENDATION
- Cliff - meeting or exceeding community's expectations. Shouldn't expect a radical change in services that we have improved over a decade. What the community expects and what XSEDE has provided RECOMMENDATION
| Ron Payne | |
| Overall thoughts from XAB - Phil - XSEDE user news email was confusing
- John - 3rd item in John's update
- Karin - thank you everyone for your input and expertise
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| Adjourn | | |
Presentation Materials
Action items