Attendees:
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Canonical Meeting Template (as a reminder):
1. Review of meeting agenda
2. Addressing issues
- Description/Status of issue
- Review of action items from previous meeting if any
- Recommended actions and discussion of same
- Close issue or identify next action items
3. Status updates from SMT members
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
Agenda/Notes
1. Review of Meeting Agenda: Any comments/additions?
2. PEARC17 (F.K.A. XSEDE17) Conference Update (David Hart) & PEARC18 Conference Update (Sergiu Sanielevici)
Previously:
- Previous discussion archived: XSEDE 1.0 SMT Meeting Archive
- (9/15) Dave - UCAR can accept sponsored funds. Committee is rounding out. Have a hotel contract. CFP being edited
- (9/15) John - naming: conversation with Advancing Research Computing on Campuses (ARCC) group. They have meeting in March. This group could have a campus-level track. Objectives are correct, we have not brought in enough of the players and defined participation.
- Could be aggressive and move forward with renaming and rescoping, dragging folks along
- Defer a year and use next year as a well-proclaimed transition
- (9/15) Sergiu - XSEDE17; '18 would be the new name or XSEDE18?
- John - '18 would be the rebranding year. Any first year is going to be an attendance challenge
- (9/15) John - realizing there are other groups who may or may not want to co-locate as well
- International: PRACE, EGI, ComputeCanada, Riken
- (9/15) Dave - hotel space is not an issue to expand
- (9/15) Laura - will get clarification from NCSA, but was mentioned that the award may need to be reduced by the amount of any program income taken in from an XSEDE-named conference (program income is considered sponsorship and registration dollars)
- (9/29) Dave - 6 invitations and 6 accepts. Logistics proposals. Sponsorships beginning including CASC. LCI presentation.
- (9/29) John - groups think we are moving too fast toward the name change, so need to move away from an XSEDE-named conference
- (10/13) Sergiu - '18 will be in Pittsburgh
- (10/13) John - steering committee and press release preparations. Have met with 3 of the 16 community members. Feedback has all been very good. Okay with moving ahead quickly, just making sure to not mis-step along the way. Have commitments from a few steering committee members. Will connect partners to Kristin to get quotes. Press releases will come from XSEDE and followed by press release to PEARC17; will also have an open letter to the community from John.
- (10/13) Kristin - will have a basic webpage ready at the time of the press release as well
- (10/13) John - will need a parent site as well with Steering Committee, charter, etc. ACTION
(10/27) The SMT may want to consider designating someone to coordinate XSEDE's presence at PEARC17 (which should be considerably less effort than the similar role for SCxy).
- (10/27) John - XSEDE coordination needed (e.g. XSEDE participation, Transition of student program needs to be understood (Kelly))
- (10/27) John - Steering committee is mostly identified with a few remaining conversations/commitments to occur.
- (10/27) John - Preferred route is professional society association (IEEE or ACM), alternate route is to pursue NFP establishment
Discussion:
(11/10) Dave - press release went out. First Steering Committee meeting this week. Will now provide updates during Dave's update toward the bottom. First site visit the week after SC in New Orleans
- (11/10) Sergiu - have hotel contract and looking at logistics contract
Decisions:
Actions:
- (10/27) John - Need press release to go out ASAP from ER. Ron to contact ER for alternate contact
3. XAB (John Towns / Ron Payne)
Previously:
- Previous discussion archived: XSEDE 1.0 SMT Meeting Archive
- (9/29) 18 candidates (9 carryover & 9 new) identified for the open XAB chair
- (9/29) 7 of 12 members have acknowledged expectations and provided feedback on chairperson (1 volunteer)
- (9/29) Reminder: next XAB meeting is 5-Oct; Need input on additional topics
- (9/29) Ralph - ECSS priorities as an XAB topic (2nd or 3rd)
- (9/29) Dave H - policy review recommendations
- (10/05) Karin Remington voted in as XAB Chairperson
- (10/13) 5-Oct. XAB meeting went very well. Notes of meeting can be found on wiki at: 2016-10-05 Meeting notes
- (10/13) XAB nominations reviewed by PIs and ready for a vote
- (10/13) Next XAB meeting is scheduled for 14-Dec.
- (10/13) 2017 XAB meeting schedule in-process
- (10/13) Ron sent out XAB nominations to SMT for voting.
- (10/27) Voting results (communicated on the call and sent to John for initiating contact)
- Sandra Harpole - MSU (11 pts)
- Toni Collis - U Edinburgh (7 pts)
- tie for 3rd (4 pts): Borries Demeler - UT Health Science Center, Parker Antin - U Arizona, & Dan Reed - Iowa
- (10/27) Draft summary of 5-Oct meeting from Karin is over to John for review.
Discussion:
- (11/10) Ron - Invitation sent to Sandra Harpole on 11/1
- (11/10) John - Karin Remington worked with Ron and Laura to document first meeting. Consider topics for December meeting agenda topics
Decisions:
Actions:
4. XSEDE2 Reporting (Karla Gendler)
Previously:
- (8/18) Karla - schedule for the final report coming together before SC and due in October. XSEDE2 reporting process documentation and new set of instructions, template, etc. Planning process will quickly follow.
- (9/15) Scott - KPI and metrics appendix almost complete for final report as well as the response to the panel review
- (9/15) John - will have a PI-level coordinated panel response
- (9/15) Scott - working on template for first IPR
- (9/29) Karla - panel response due next Wednesday 10/5; Leslie Morsek sending email 9/29
- (10/13) Karla - IPR due during SC on 11/17, will see communication soon. Also the XSEDE final report and the Panel Reponse report is completing.
- (10/27) Final Report updates: Scott L. to work w/Kelly on CEE edits. These are needed ASAP; John has questions requiring resolution prior to submitting
- (10/27) John reviewing TIS report
- (10/27) John reviewing panel responses
Discussion:
- (11/10) Karla - IPR coming together nicely. John will review Saturday.
Decisions:
Actions:
- Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need
5. XSEDE2 Wiki Discusion (Karla Gendler)
Previously:
- Previous discussion archived: SMT Meeting - August 18, 2016
- (8/18) Karla - previous wiki hosted separate sites for UAC, etc. Janet is preparing a list of questions we need to get answered
- (8/18) John - what is the policy on public access to pages?
- Personnel information, security, group meeting notes and more should remain private
- Group meeting notes should be public or in the very least decisions and actions public
- Rudi - need to see how input provided affected decisions made
- (9/15) Scott - watch for wiki policy document. Wiki currently going through security review.
- Dave - team calendaring solution?
- Scott - yes, considering a plug-in and will get an update
- (9/29) Karla - will bring policy to SMT for review. Recommendations for accounts for non-XSEDE staff
- (10/13) Karla - will bring policy to SMT for review. Recommendations for accounts for non-XSEDE staff
- (10/27) Karla - Janet has sent the policy doc to Maytal and JP for review; Also awaiting security audit input.
Discussion:
- (11/10) Karla - finalizing policy document and will come to SMT for approval. Will also have to develop JIRA and Google Drive policy documents.
Decisions:
Actions:
6. SP Forum and XSEDE Federation (Dan)
Previously:
- Previous discussion archived: XSEDE 1.0 SMT Meeting Archive
- (9/15) J Ray - Bridges LOI and XSEDE2 as a theme with L2 and L3 managers reporting. Recommending SSO be extended to L3 members, and Victor is championing that effort. Continuing to take input on Program Plan
- (9/29) Victor - 2 new membership requests; NICS will update and resubmit. 3 SPs interested in piloting RAS
- (9/29) J Ray - technical presentation description of tool for testing GridFTP performance bilaterally between all storage resources. Authenticated information services. Working on wiki and web transition.
- (10/13) Dan - VM interconnectivity on OpenStack between Bridges and Jetstream to start.
- (10/27) NICS LOI disposition: Approved; Acceptance letter to be sent to NICS
- (10/27) Last mtg topic was allocations, Dave Hart participated
- (10/27) NSF concern about Jetstream and Wrangler allocation; recalibrating allocation proposal's definition of SU to
- (10/27) New L3 LOI from U Houston received by Dan and forwarded to Ron for processing
Discussion:
- (11/10) Victor - SP expectations document sent to John
Decisions:
Actions:
8. XSEDE2 Budget & Sub-Award Processing (Ron Payne)
Previously:
- Purpose: Provide status and discuss any SMT level point regarding the XSEDE 2 budget approval and sub-award processing.
- Added to agenda 15-Sep.
- Two partner institutions (TACC & U Chicago) reviewing draft SOW Guidance letters.
- Budget to be submitted to PIs for review and approval as soon as all draft SOW Guidance letters are approved
- Draft WBS Effort Budget sent to L2s and L3s for review
- Business Office pre-loading documents and tools to expidite the sub-award processing
- Preemptive collection of partner institution paperwork beginning Fri. 16-Sept or Mon. 19-Sept.
- (9/29) PY6 budget sent to PIs for review on 26-Sept.
- (9/29) PIs approve budget as intitutions approved
- (10/13) SOW Guidance letters sent to all sub-awards; completed documentation received from ten sub-awards, to date. (BusOps Wiki)
- (10/27) Awaiting supporting documentation from 4 partner institutions (Indiana, TACC, U Ark, U OK)
- (10/27) U Illinois OSP expects to begin sending sub-awards for review and signature next week
Discussion:
- (11/10) Ron - 16 of 18 sub-awards for review and signature
- (11/10) Ron - Awaiting supporting documentation from 2 partner institutions (Indiana & TACC)
Decisions:
Actions:
9. Project Improvement Fund Process (Ron Payne)
Previously:
- Purpose: Provide status and discuss any SMT level point regarding the XSEDE Project Improvement Fund Process.
- Added to agenda 15-Sep.
- Initial draft of process reviewed by XAB and XSEDE leadership.
- Updated draft to be released for review next week.
- SP&E team creating the supporting documentation for process.
- Program Office is collecting potential Project Review Board (PRB) members from SMT
- (9/29) 13-Oct target for SMT approval of updated process flow and PRB member assignments.
- (9/29) Looking at XRAS to determine the cost/work required to use it as PIF Management Tool
- Suggestions from many to use ligher-weight process like JIRA or Excel
- (10/13) XAB updates and SP&E updates made in the slide deck. Flowcharts being added to slide deck and will be sent to PIs for approval (SMT copied).
- (10/13) Lighter weight flow and tool will be used.
- (10/13) Ron sent approach and process flow to PIs for approval by 14-Oct.
- (10/27) Requesting approval to move forward with proposed approach
- (10/27) Ron to resend request for feedback and approval - complete
Discussion:
- (11/10) Ron - Received input on process and disposition from majority of the SMT. Moving forward with creation of the supporting documents and JIRA tool creation.
- (11/10) Ron - PRB will be comprised of the SMT primary members
- (11/10) Ron - draft application started
Decisions:
- (11/10) Ron - PRB will be comprised of the SMT primary members
Actions:
10. Revisions to XSEDE Acceptable Use Policy (Sergiu Sanielevici / David Hart)
Previously:
- Purposed revisions to XSEDE Acceptable Use Policy (https://www.xsede.org/usage-policies):
- #12 to be moved to the introduction:
"By using resources associated with an XSEDE allocation, you agree to comply with the following conditions of use. Violations of XSEDE policies and/or service provider policies can result in loss of access to resources. Activities in violation of any laws may be reported to the proper authorities for investigation and prosecution."
- #7 to read: "Each PI is responsible for all users who have access to XSEDE-allocated resources on the PI's XSEDE allocation and will ensure that all such users abide by the terms of this AUP."
- Reference email sent to leadership mail list on Thur., 6-Oct.
- Added to agenda 13-Oct.
- (10/27) Greg has sent proposed working update to SMT for review and approval. All those on the call approved.
- (10/27) If approved, Greg will work w/Maytal to get the update communicated and topic will be closed.
- (10/27) Ron to follow-up with L2s not on the call to request their disposition. - complete
Discussion:
- (11/10) Sergiu - when will policy be available to users?
- (11/10) John - if they are going to use Globus tools, it would be important to have it for that
- (11/10) Maytal - can reset all at the same time as the update to Globus
- Remove this agenda item
Decisions:
- (11/10) Approval provided to proceed with AUP update on 11/2
Actions:
11. December Remote Quarterly (Ron Payne)
Previously:
- N/A
Discussion:
- (11/10) Ron - Initial logistics email sent on 11/4
- (11/10) Ron - Wiki page created for Quarterly meeting information and coordination
- (11/10) Ron - Google Form created for submitting Quarterly Session requests
- (11/10) Ralph - does every L2 report?
- (11/10) John - each L2 should address how they are responding to the recommendations from the staff climate survey ACTION Ron to follow up with Lizanne
Decisions:
Actions:
12. SMT Meetings Through 2016 (Ron Payne)
Previously:
- N/A
Discussion:
- (11/10) Next SMT sessions scheduled for: 11/24 (Thanksgiving), 12/8 (week of quarterly meeting, and 12/22. Do we need an off cycle call prior to the end of the year?
- (11/10) John - schedule something in December if needed; otherwise, we'll meet in January next
Decisions:
Actions:
Status updates:
Follow this basic outline:
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
Updates from SMT members:
- PI (John/Ron)
- CEE (Kelly/Scott)
- ECSS (Nancy/Ralph/Sergiu) - getting fewer final reports than expected within a year. Working on Champions roles. Looking at User Survey. Issue adding folks to majordomo email lists
- XCI (Dave L/Craig) - new interface for repository is looking great. Updating the early use cases. Reporting finalizing. SP Coordinator checklists are completed.
- Ops (Greg/Victor) - reporting. Cloud discussions. Tickets have all been retired from XSEDE1.
- RAS (Dave H/Ken) - allocations policy review team has sent a draft report of recommendations. Feedback is being collected from SMT, XRAC, UAC, SP Forum, & NSF
- Program Office (Ron/Laura)
- SP Forum (Dan) - information sharing improvements between SPs
- UAC (Emre)
- PM&R (Karla/Scott)
- NSF (Rudi)
Record improvements: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw/edit#gid=0
- Add link to main wiki page to improvements
Next Meeting: January 5, 2017