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Attendees:


Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meeting if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

 

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

 

2. XAB (John Towns)

Previously:

  • Previous discussion archived: XSEDE 1.0 SMT Meeting Archive
  • (6/23) Laura - will need another science rep, so please send John suggestions
  • (6/23) Ron - will also need to assign a chair
  • (7/8) Ron - Per PEP chair assignment expected by fall 2016 
  • (8/4) 
    • Rotating 3 members off and will be requested a new under-represented team member
    • Next meeting 8/17 and will update them on Review and award process, the Project Improvement Plan process, NSCI and XSEDE's Role, and XAB expectations (including assigning a Chair, and a short written summary of meeting calling out)
  • (8/18) John - XAB yesterday and provided update to date. Discussed the Project Improvement Fund process Ron drafted; will get broader XSEDE feedback as well before PY7 planning process. Also discussed naming an XAB Chairperson who would also write a Summary Report for each meeting. NSCI and the role of XSEDE tabled to next meeting. 

Discussion:

  • Following-up with XAB members to reaffirm commitment and request chairperson nominations
  • Next XAB meeting is 5-Oct; Need input on additional topics

Decisions:

 

Actions:

  • (8/18) John - send list of new XAB names to SMT for input
  • (9/15) John to send list of names to Ron
  • (9/15) L2 - what strategic questions do you want to present to XAB?

 

3. XSEDE2 Reporting (Karla Gendler

Previously:

  • (8/18) Karla - schedule for the final report coming together before SC and due in October. XSEDE2 reporting process documentation and new set of instructions, template, etc. Planning process will quickly follow.

Discussion:

  • (9/15) Scott - KPI and metrics appendix almost complete for final report as well as the response to the panel review
  • (9/15) John - will have a PI-level coordinated panel response
  • (9/15) Scott - working on template for first IPR

Decisions:

 

Actions:

  • Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need

 

4. XSEDE2 Wiki Discusion (Karla Gendler)

Previously:

  • Previous discussion archived: SMT Meeting - August 18, 2016
  • (8/18) Karla - previous wiki hosted separate sites for UAC, etc. Janet is preparing a list of questions we need to get answered
  • (8/18) John - what is the policy on public access to pages?
    • Personnel information, security, group meeting notes and more should remain private
    • Group meeting notes should be public or in the very least decisions and actions public
    • Rudi - need to see how input provided affected decisions made

Discussion:

 

  • (9/15) Scott - watch for wiki policy document. Wiki currently going through security review.
  • Dave - team calendaring solution?
    • Scott - yes, considering a plug-in and will get an update

 

Decisions:

 

Actions:


5. XSEDE17 Conference Update (David Hart)

Previously:

  • (8/4) Dave - XSEDE17 and independence from XSEDE
    • No funding from XSEDE and not a formal deliverable under XSEDE2
    • UIUC's responsibility as a steward of XSEDE as a deliverable
    • Sponsors may take issue with the name change if not described as a continuation
    • Conference branding, XSEDE.org for mailing lists, wiki pages, website, etc.
    • Staff participation is volunteer only and make sure local supervisor pays for travel understands daily duties and travel
    • Campus Champions may have to submit a proposal to participate, for example, if totally separate
    • Sponsorship and whether XSEDE is a sponsor to maintain the connection
    • Evaluation and XSEDE
    • Networking was in Tim's SOW ACTION need to clarify this
    • Dave, Sergiu, Kelly need to talk to IEEE ACTION
    • Contract in place very soon, might need an interim webpage as a starting point for the rebranding exercise
  • John 
    • Suggests a parallel session at the quarterly meeting ACTION Laura
    • Independent website
    • As the PI I strongly encourage involvement in this conference
    • Question of travel charged to XSEDE
    • Additional discussion needed
    • Will also have Program Officer change
  • (8/18) Dave - committee is progressing. IEEE planning guide showed that we are 15 months behind. An official name is needed very soon.
    • John - PIs isolating list
    • Dave - webpage and language from John endorsing value of conference transition

Discussion:

  • (9/15) Dave - UCAR can accept sponsored funds. Committee is rounding out. Have a hotel contract. CFP being edited
  • (9/15) John - naming: conversation with Advancing Research Computing on Campuses (ARCC) group. They have meeting in March. This group could have a campus-level track. Objectives are correct, we have not brought in enough of the players and defined participation. 
    • Could be aggressive and move forward with renaming and rescoping, dragging folks along
    • Defer a year and use next year as a well-proclaimed transition
  • (9/15) Sergiu - XSEDE17; '18 would be the new name or XSEDE18?
    • John - '18 would be the rebranding year. Any first year is going to be an attendance challenge
  • (9/15) John - realizing there are other groups who may or may not want to co-locate as well
    • International: PRACE, EGI, ComputeCanada, Riken
  • (9/15) Dave - hotel space is not an issue to expand
  • (9/15) Laura - will get clarification from NCSA, but was mentioned that the award may need to be reduced by the amount of any program income taken in from an XSEDE-named conferenece (program income is considered sponsorships and registration dollars)

Decisions:

 

Actions:

  • Dave write 1-page version of scope and intent of conference


6. SP Forum and XSEDE Federation (Dan)

Previously:

  • Previous discussion archived: XSEDE 1.0 SMT Meeting Archive
  • (6/23) Victor - letters of intent on wiki, SP Forum membership on website--they don't match
    • Laura - working with Dana Brunson to make sure going forward on XSEDE2 it is; will follow up
  • Dan - Vice chair, Jim Lupo retired 6/30.  J. Ray Scott is the new chair

  • Dan - Gathering guidance on discussion about how XSEDE brand can help L3 members.  L3 Information has been collected and added to SW registry.

  • ACTION Add Ray to these meetings and email distribution list
  • Pilot for account mechanisms and XCI process
  • Stanford and South Dakota now members
  • Victor - Greg submitting NICS as L2 soon; ACTION meet with Amy and Dave to map out
  • Dan - Not all federation members understand change from X1 to X2, request is for each L2 to attend a call in Aug or Sept to provide 15 min describe changes in their area from XSEDE 1 to XSEDE 2.  Calls are Thurs. @ 4pm ET.  L2's please contact Dan directly to schedule a time.

Discussion:

  • LOIs received from PSC for Bridges and NICS to renew as a Level 2 provider.
  • (9/15) J Ray - Bridges LOI and XSEDE2 as a theme with L2 and L3 managers reporting. Recommending SSO be extended to L3 members, and Victor is championing that effort. Continuing to take input on Program Plan

Decisions:

 

Actions:



7. New XSEDE2 Capability Delivery Plans (David Lifka)

Previously:

  • Purpose: Introduce the SMT to new Capability Delivery Plans developed by the XCI team and to request feedback over the next ~2 weeks.
  • (6/23) JP - concise picture of plan for each use case. CPD is non-engineering public-facing document. Anyone on SMT could see these and help to identify gaps. New XCI is asking SMT and UREP to look over initial CDPs.
    • large file data usage
    • data analytics related software
  • Dave - CPDs are the lifeline for XSEDE2. Wants to be able to work across XSEDE area to identify new use cases so that we have a new pipline for capabilities
  • Nancy - user surveys might have suggestions. CPDs impact labor in other areas. Can ask users for input as well.
  • Dave - what is the right communication path to stay connected? Need to be as proactive as possible
  • Ralph - changes in allocations have been requested
  • Victor - we have a lot of interest from the un-allocated SPs, focus on SP forum requested access to things we already have–those could provide good impact numbers

Discussion:

  • (9/15) Dave - invite JP to meeting ACTION Ron and request that documentation be provided ahead of time

Decisions:

 

Actions:

  • ACTION JP sent email to leadership 6/22, please post feedback by July 15

 

8. XSEDE Code of Conduct  (Ron Payne)

Previously:

  • Purpose: Discussion on the creation and communication of an XSEDE Code of Conduct.
  • Added to agenda 15-Sep.

Discussion:

Decisions:


9. XSEDE2 Budget & Sub-Award Processing (Ron Payne)

Previously:

  • Purpose: Provide status and discuss any SMT level point regarding the XSEDE 2 budget approval and sub-award processing.
  • Added to agenda 15-Sep.

Discussion:

  • Two partner institutions (TACC & U Chicago) reviewing draft SOW Guidance letters.
  • Budget to be submitted to PIs for review and approval as soon as all draft SOW Guidance letters are approved
  • Draft WBS Effort Budget sent to L2s and L3s for review
  • Business Office pre-loading documents and tools to expidite the sub-award processing
  • Preemptive collection of partner institution paperwork beginning Fri. 16-Sept or Mon. 19-Sept.

Decisions:

 

Actions:


10. Project Improvement Fund Process (Ron Payne)

Previously:

  • Purpose: Provide status and discuss any SMT level point regarding the XSEDE Project Improvement Fund Process.
  • Added to agenda 15-Sep.

Discussion:

  • Initial draft of process reviewed by XAB and XSEDE leadership.
  • Updated draft to be released for review next week.
  • SP&E team creating the supporting documentation for process.
  • Program Office is collecting potential Project Review Board (PRB) members from SMT

Decisions:

 

Actions:



Status updates:

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Updates from SMT members:

  • PI (John/Ron) - exploring information service as a service and utilizing XSEDE's service via API to Illinois or other campuses. Would like feedback if others think we should not go down this road.
    • Victor - good for campuses, Big Data Hubs, and others
    • Dave H - offering explicit support
    • John - will follow up with PIs as well
  • CEE (Kelly/Scott) 
  • ECSS (Nancy/Ralph/Sergiu) - optimization ladders, JIRA replacing Sciforma and its functions. Documenting best practices we've learned in the realm of advanced user support.
  • XCI (Dave L/Craig)
  • Ops (Greg/Victor) - XOC updating queues. Plans for various groups moving along. Satisfaction survey for all tickets closing. 
  • RAS (Dave H/Ken) 
  • Program Office (Ron/Laura)
  • SP Forum (Dan)
  • UAC (Emre)
  • PM&R (Karla/Scott) 
  • NSF (Rudi)

Next Meeting:  September 29, 2016

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