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Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meetings if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)


1. Review of Meeting Agenda: Any comments/additions? 


2. XSEDE2 Reporting (Leslie Froeschl


  • Previous discussion archived: SMT Meeting - May 9, 2019
  • (5/23) Annual Report was submitted on time last Friday. We continue to improve with this process. Testament to the entire team. This is the most significant document we produce every year. 
    • 100% compliance on the risk review again. 


  • Email with due dates for August report will be coming out in mid-July. Please try to get your information to your PMs on time!



3. XAB Election (Ron Payne ) 


  • (6/20) Added to agenda.  


  • Email with link to Google doc with candidate info sent yesterday. Handful of candidates have been nominated but haven't accepted yet. Ron to send final list by tomorrow. 
  • Link to form to make selections of top 3 choices.
  • 3 spots vacant with possible 4th spot if there is a strong 4th candidate.
  • Members stepping down: Cliff Jacobs, Karin Remington, Albert Lazzarini. Tom Cheatham may step down if there is a strong 4th candidate. 
  • Ron will tally votes and send to SMT.


  • Votes in by next Friday (6/28).

Around the call updates

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)
  • Identification of recent improvements implemented

Updates from SMT members:

  • PI (John/Ron) -  
    • Per Bob C on 6/19, the Panel Report should be released late this week or early next week. The report will be forwarded to the SMT as soon as it is received. Leslie F is setting up the Google Doc for the responses. 
  • CEE (Kelly) -   
    •  No update
  • ECSS (Bob S/Phil) -  
    • Started to work on efficiencies in reporting
    • Opportunity at PEARC19 to participate in Clowder project (NCSA) committee member. Any technical people interested in attending Sunday 1pm meeting with them? JP may be able to join (per Rich). Rich will reach out to JP to inquire. 
    • Timeline on outstanding PIFs? 
      • Have identified those approved. 
      • Those in queue will require additional funding so on hold until additional funding might become available. 
      • Ron will send out a list of those approved vs. those not approved. Blue Waters supporting IHPCSS at $30K level, so that will put $30K additional back in the PIF fund. 
      • Suggestion to apply any funding that becomes available equally among all outstanding PIFs. 
        • Would prioritize the submissions
  • XCI (Dave L/Craig) -
    •  Focused on getting research software portal work together. Will have coordinating meeting at PEARC. 
  • Ops (Greg/Victor) -  
    • Discussion point at review about processing sensitive data. Will continue with this work, thinking about what we need to do on that front. 
    • PIF related to DUO: waiting to get word on funding. Supposed to pay in August. 
  • RAS (Dave H/Ken) -
    • No update
  • Program Office (Ron/Leslie) - 
    • Reminder: Enter Publications in XUP and documents in IDEALS
      • Multiple references to best practices & lessons learned in PY9 planning. Tech Report Series is a good place to publish these kinds of documents.
    • Reminder: Reference collaborations in tracking worksheet:
    • Reminder: Address recommendations (Jira) 
    • PIF window never closes and funds can be accepted anytime
  • SP Forum (Ruth) - 
    • Meeting next Thursday.
  • UAC (Emre) - 
    • No update
  • NSF (Bob C) - 

Next Meeting: 

  • SMT - July 18, 2019 (Note no SMT call on July 4 due to Independence Day Holiday).


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