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To download, click the link, choose "File" then "Download to Excel."

Requested Sessions

Please send requested sessions to Ron Payne and Laura Herriott

Plenary Session	Requested by
User Survey	Lorna R.
Climate Study	Lorna R.
XSEDE17 and XSEDE	Dave H
New Risk Management Tool	Kandace T.
Review PCRs, Risks, Actions, Quarterly Reporting	Karla G.
KPI	John/Rudi
Budget Rebaseline Status	Ron P.
New Budget Tool & XSEDE Financial Portal Update	Laura H.
New Metrics Dashboard	Laura H.
XSEDE 2 Tools Ownership	John T.

Parallel Sessions

Parallel Session	Requested by	Attendees	Details
ER Strategy Planning	Kristin W.	Lead: Kristin W Attendees: TBD	Topics: TBD
PM Team	Karla/Scott	Lead: Karla G. Attendees: PM&R Team	Topics: Report process
XCI - Gathering new requirements & developing use cases	Janet B.	Lead: JP N. Attendees: XCI Team; CEE Kelly, Chris, Maytal; ECSS Nancy, Marlon; SPF Dan	Topics: How to identity and document user requirements across XSEDE groups Turning requirements into use cases
XCI - Rating customer satisfaction with XCI services	Janet B.	Lead: JP N. Attendees: XCI Team; SP&E Lorna, et. al.; CEE Maytal	Topics: SP and user component ratings Software partner XCI (human) services rating Survey material, delivery methods, result analysis
Closed parallel session for L1, L2, Rudi	Rudi E. / John T.	Lead: Rudi E & John T. Attendees: Kelly G., Nancy W-D., Ralph R., Dave L., Greg P., Dave H., Ron P.	Topics: TBD
ECSS Session	Marques B.	Lead: Marques B. Attendees: ECSS Team	Topics: TBD
Training: new material requests & status update	Susan M.	Lead: Susan M. Attendees: Jay A., Linda A., Maytal D., Scott L., Henry N., Dana B., Kelly G., Chris H.	Topics: Brief update on procedure to request materials, and status of requests Sharing status: how/where should we post status of materials requested and in development? Broadening Participation: Materials needed for upcoming workshops
Diversity Forum	Linda A.	Lead: Linda A. Attendees: Kelly G., Henry N., Dana B., Lorna R., Lizanne D., John T.	Topics: Review of the forum composition, mission, action plan, and agenda for first meeting
Trend Analysis	John/Rudi	Lead: Dave H. Attendees: L2s, L3s
Building connections for education, outreach, student programs, and training	Bob P.	Lead: Bob P. Attendees: Kelly, Susan, Rosie, Jay, Linda, Scott, Kate	Developing leveraging strategies for how best to maximize development of re-usable training for faculty development, graduate student and post doc training, and undergraduate education and training.

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Registration

Meeting Registration:

- To register - http://www.ncsa.illinois.edu/Conferences/XSEDE/aug2016/register.html
- Registered Attendees List - http://www.ncsa.illinois.edu/Conferences/XSEDE/aug2016/attendees.php XSEDE Quarterly Meetings Zoom Coordinates & Registered Attendees

Logistics

Dates:

- Monday, August 29 at 5:00pm CDT through Wednesday, August 31 at noon CDT
- Please plan to attend the entire meeting through noon CDT Wednesday, which means a 2pm CDT or later flight on Wednesday.

Location & Hotel:
Embassy Suites Hotel - O'Hare Rosemont
5500 North River Road
Rosemont, IL 60018

Phone: (800) 315-1061

Hotel Reservations:

*** Book Online Here ***

Group Name: XSEDE Quarterly Meeting

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- Monday Dinner: Salon EF (1st floor)
- Monday Sessions: Walden (8th floor) & Boardroom East (1st floor)
- Tuesday Plenaries: Salon D (1st floor)
- Monday Sessions: Walden (8th floor) & Boardroom East (1st floor)
- Tuesday & Wednesday Breakfast & Lunch: Atrium (2nd floor)
- Wednesday Sessions: Salon AB & Salon D (1st floor)

Agenda (Subject to Change)

Monday, August 29, 2016

Remote Coordinates for parallel session #1b and #2a:

Click to join Lync Meeting (or copy and paste link):https://meet.illinois.edu/herrio/TGN1BY8G
US Toll Free: 888 983 3631 Conference ID: 4192372
Click to find international number (or copy and paste link): https://dialin.uillinois.edu/

Time

Duration

Topic

Room

Personnel

5:00 PM

60 min

Parallel #1a: Closed parallel session for L1, L2s & Rudi

Boardroom

East

Lead: Rudi E & John T
Actions/Decisions: TBD
Attendees: Kelly G., Nancy W-D., Ralph R., Dave L., Greg P., Dave H., Ron P.

60 min

Parallel #1b: PM&R Team - Report Process

Walden

Lead: Karla G.
Actions/Decisions: TBD
Attendees: PM&R Team

6:00 PM

60 min

Parallel #2a: Trend Analysis

View file

name	2016 Q3 RAS trend analysis.pptx
height	150

Walden

Lead: Dave H.
Actions/Decisions: TBD
Attendees: L2s & L3s

7:00 PM

60 min

Dinner

Salon EF

Remote Coordinates:

Click to join Lync Meeting (or copy and paste link):https://meet.illinois.edu/herrio/TGN1BY8G

US Toll Free: 888 983 3631 Conference ID: 4192372

Click to find international number (or copy and paste link): https://dialin.uillinois.edu/

Tuesday, August 30, 2016

Time

Duration

Topic

Room

Presenter / Personnel

7:00 AM

60 min

Breakfast (individual: included w/hotel stay)

Atrium

8:00 AM

5 min

Welcome

Salon D

Lead: John T.

8:05 AM

25 min

Plenary: Review PCRs, Risks, Actions, Quarterly Reporting

View file

name	XSEDE_PM_2016AugQM.pptx
height	150

Salon D

Lead: Karla G.
Actions/Decisions: Scott Wells

8:30 AM

30 min

Plenary: Climate Study

View file

name	2016 Climate Study Presentation Draft.pdf
height	150

Salon D

Lead: Lorna R.
Actions/Decisions: Julie W.

9:00 AM

20 min

Plenary: User Survey

View file

name	PY5 User Survey Summary Presentation.V2.290816.pdf
height	150

Salon D

Lead: Lorna R.
Actions/Decisions: Juie W.

9:20 AM

10 min

Break

9:30 AM

30 min

Plenary: New Metrics Dashboard Demo

View file

name	XSEDE Metrics Dashboards - August Quarterly 2016.pptx
height	150

Salon D

Lead: Chris L.
Actions/Decisions: Laura H.

10:00 AM

60 min

Plenary: KPI DIscussion

presentation

Salon D

Lead: Ron P.
Actions/Decisions: Karla G.

11:00 AM

60 min

Plenary: Project Improvement Fund Process

presentation

Salon D

Lead: Ron P.
Actions/Decisions: Sonia N.

12:00 PM

60 min

Lunch

Atrium

1:00 PM

30 min

Plenary: Budget Rebaseline Status including

New Budget Tool & XSEDE Financial Portal Update

presentation

Salon D

Lead: Ron P.
Actions/Decisions: Laura H.

1:30 PM

30 min

Plenary: New Risk Management Tool

View file

name	XSEDE Risk Register.ppt
height	150

Salon D

Lead: Kandace T.
Actions/Decisions: Marques B.

2:00 PM

50 min

Plenary: XSEDE 2 Internal Tools & Process Ownership

presentation

Salon D

Lead: Ron P.
Actions/Decisions: Laura H.

2:50 PM

10 min

Break

.

3:00 PM

60 min

Plenary: XSEDE17 and XSEDE

View file

name	XSEDE17 for XQ Aug2016.pptx
height	150

Salon D

Lead: Dave H.
Actions/Decisions: TBD

4:00 PM

30 min

Plenary: Ticket system transition for XSEDE 2

View file

name	XSEDE2-Ticket-System.pptx
height	150

Salon D

Lead: Victor H.
Actions/Decisions: Mike P.

4:30 PM

30 min

Parallel #7a: ECSS Session

Salon D

Lead: Marques B.
Actions/Decisions: TBD
Attendees: ECSS Team

5:00 PM

0 min

Adjourn

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Wednesday, August 31, 2016

Time

Duration

Topic

Room

Personnel

7:00 AM

60 min

Breakfast (individual: included w/hotel stay)

Atrium

8:00 AM

60 min

Parallel #4a: ER Strategy Planning

presentation

Salon D

Lead: Kristin W
Actions/Decisions: Kandace T.
Attendees: L2 Directors

Remote Coordinates:

Click to join Lync Meeting (or copy and paste link):https://meet.illinois.edu/herrio/TGN1BY8G
US Toll Free: 888 983 3631 Conference ID: 4192372
Click to find international number (or copy and paste link): https://dialin.uillinois.edu/

60 min

Parallel #4b: Training: new material requests & status update

View file

name	Training31Aug2016.pdf
height	150

Salon AB

Lead: Susan M.
Actions/Decisions: Susan M.
Attendees: Jay A., Linda A., Maytal D.

Remote Coordinates:

Click to join Lync Meeting (or copy and paste link):https://meet.illinois.edu/herrio/6FVG1FP9
US Toll Free: 888 983 3631 Conference ID: 3479049
Click to find international number (or copy and paste link): https://dialin.uillinois.edu/

9:00 AM

60 min

Parallel #5a: XCI - Gathering new requirements & developing use cases

Agenda and Notes

Salon D

Lead: JP Navarro
Actions/Decisions: Janet B.
Attendees: XCI Team; CEE Kelly, Chris, Maytal; ECSS Nancy, Marlon; SPF Dan

Remote Coordinates:

Click to join Lync Meeting (or copy and paste link):https://meet.illinois.edu/herrio/TGN1BY8G
US Toll Free: 888 983 3631 Conference ID: 4192372
Click to find international number (or copy and paste link): https://dialin.uillinois.edu/

10:00 AM

10 min

Break

10:10 AM

50 min

Parallel #6a: XCI - Rating customer satisfaction with XCI Services

Agenda and Notes

Salon D

Lead: JP Navarro
Actions/Decisions: Janet B.
Attendees: XCI Team; SP&E: Lorna, et. al.; CEE: Maytal

Remote Coordinates:

Click to join Lync Meeting (or copy and paste link):https://meet.illinois.edu/herrio/TGN1BY8G
US Toll Free: 888 983 3631 Conference ID: 4192372
Click to find international number (or copy and paste link): https://dialin.uillinois.edu/

50 min

Parallel #6b: Building connections for education, outreach, student programs, and training

EductionConnections

Salon AB

Lead: Bob P.
Actions/Decisions: TBD
Attendees: Kelly, Susan, Rosie, Jay, Linda, Scott, & Kate

Remote Coordinates:

Click to join Lync Meeting (or copy and paste link):https://meet.illinois.edu/herrio/6FVG1FP9
US Toll Free: 888 983 3631 Conference ID: 3479049
Click to find international number (or copy and paste link): https://dialin.uillinois.edu/

11:00 AM

60 min

Parallel #7b: Diversity Forum

Diversity Forum Formation.pdf

Salon D

Lead: Linda A.
Actions/Decisions: Jay Alameda
Attendees: Kelly G., Henry N., Dana B., Lizanne D., Lorna R., John T.

Remote Coordinates:

Click to join Lync Meeting (or copy and paste link):https://meet.illinois.edu/herrio/TGN1BY8G
US Toll Free: 888 983 3631 Conference ID: 4192372
Click to find international number (or copy and paste link): https://dialin.uillinois.edu/

12:00 PM

15 min

Final Comments & Close

Atrium

Note

Rich Knepper will observing and taking notes for his dissertation project at the quarterly management meeting.

If you're interested, there is a study information sheet available and an overview of the research project.

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Key

Requested Sessions

Registration

Logistics

Agenda (Subject to Change)

Note