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Mission Statement

Working with the Program Manager, the project will fund a full-time person (currently Karen Hartman, NCSA) to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

MetricTargetSubgoal

Processing times for stages of processing sub-award amendments

< 41 calendar days / qtr 

Processing times for stages of processing invoices

< 45 calendar days / qtr 

KPIs

KPITarget
Number of Social Media impressions190,000 / yr
Number of media hits140 / yr

Average rating of staff regarding how well-prepared they feel to perform their jobs

4 out of 5 / yr

Percentage of recommendations addressed by relevant project areas

90%
Number of key improvements addressed from systematic evaluation10
Number of key improvements addressed from external sources10
Number of staff publications70 / yr

Team Members

NameInstitutionPosition
Ron PayneNCSAProgram Manager
Laura HerriottNCSAProject Manager
Karen HartmanNCSABusiness Office
 John PirtleNCSA Business Office 

Please direct all question to xsede-admin@ncsa.illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

  • Under development

XSEDE Finance Portal

XSEDE 2 Invoice tracking

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2 Sub-Award Processing Status PY7 

Institution

Draft Letter

Sent

Updates

Received

Letter

Sent

SOW/Budget

Received

(Goal: 41 days to

Final Agreement)

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

 
Cornell8/8/179/11/17

9/11/17

9/25/1710/5/17    
Georgia Tech8/8/17        Ping 9.29
Indiana8/8/178/10/178/24/178/31/179/6/179/28/17 10/5/17 
NCAR/UCAR8/8/178/15/178/22/17 9/29/17JT     
NICS/UTK8/8/178/14/178/31/178/31/179/8/179/28/17   
OK State (OSU)8/8/178/9/178/11/179/5/179/21/17 9/28/179/28/17 9/29/17  
Ohio State Univ (OSC)8/8/178/22/17 9/5/179/22/1710/5/17    
PSC/MPC8/8/179/5/179/11/17

9/18/17

JT    
Purdue8/8/178/19/178/24/179/1/1710/5/17

 

  10/9 correct budget.
SDSC/UCSD8/8/179/5/179/11/179/21/1710/5/17    
Shodor8/8/178/9/178/11/178/22/178/24/179/23/17 9/24/1710/2/17 
SURA8/8/178/17/178/22/178/25/179/8/179/23/179/25/17 9/27/17  
TACC8/8/179/11/179/18/179/20/17JT     
U Arkansas8/8/178/9/178/16/178/22/179/5/179/23/17 9/26/179/27/17  
U Chicago/ANL8/8/17       Ping 9.29
U Georgia8/8/179/6/179/6/17 9/8/179/11/179/28/17   
U Oklahoma (OU)8/8/17 8/27/179/11/17 9/11/17 9/12/179/28/17   10/4/1710/10/17  
USC-ISI 8/8/178/16/179/5/179/12/179/12/17 9/28/179/29/17 10/3/17  


Sub-Award Pages

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