Mission Statement
Working with the Program Manager, the project will fund a full -time person (currently Karen Hartman, NCSA) FTE to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes.
Goals, Metrics & KPIs
Metrics
MetricKey Performance Indicators (KPIs)
| L2 KPI | Target | Subgoal |
|---|
Processing times for stages of processing sub-award amendments
Processing times for stages of processing invoices
Total decisions and subsequent actions for business practice and/or project improvement
KPIs
| KPI | Target |
|---|---|
| NA |
Team Members
Percentage of subaward invoices processed within target duration | 90%/qtr | Sustain - Operate an effective and productive virtual organization |
Team Members
| Name | Institution | Position |
|---|---|---|
| Amy Morgan | NCSA | Business Office |
| Dawn Stokes | NCSA | Business Office |
| Ron Payne | NCSA | Program Manager |
| Noni Ledford | NCSA | Project Manager |
Please direct all question to xsede-admin@ncsa.illinois.edu
Communication & Meetings
- Weekly meetings with NCSA Business office
- Weekly XSEDE financial portal project meetings
- Monthly meetings TBD between NCSA business office and each subaward contact
New Staff Orientation
- Under development
XSEDE Monthly Personnel and Cost Reporting
- Beginning October 2019, monthly personnel and cost reporting will be submitted via email in Excel format. Instructions for the reporting process: XSEDE Monthly Personnel and Cost Reporting Instructions.docx.
XSEDE Finance Portal - discontinued as of October 18, 2019.
- Documentation for the XSEDE Finance Portal: Financial Portal Instructions (updated 2/25/19)
XSEDE Invoice Submittal
- Invoices should be submitted via email to the University of Illinois Sponsored Programs Administration at spasubinvoices@illinois.edu
- Please copy xsede-admin@ncsa.illinois.edu on all invoice submittals
XSEDE Invoice Tracking
- Invoice tracking can be found in each Sub-Award Page
XSEDE Business Operations Process Flows
The XSEDE expense Tracking Policy and Process can be found by clicking here.
XSEDE 2 Sub-Award Processing Status
| Institution | Letter Sent | SOW/Budget Received | Sub-Award Submitted | Agreement Sent to Sub | Signed Agreement Received | Final Agreement Sent | Notes |
|---|---|---|---|---|---|---|---|
| Cornell | 9/30/16 | 10/17/16 | 10/18/16 | 11/02/16 | 11/16/16 - Comments received on agreement | ||
| Georgia Tech | 9/30/16 | 10/21/16 | 10/24/16 | 11/02/16 | |||
| Indiana | 10/12/16 | 11/15/16 | 11/21/16 | Requested adjustments will be handled via PCR process. | |||
| NCAR/UCAR | 9/30/16 | 10/06/16 | 10/07/16 | 11/02/16 | 12.2 Dave updated they are close | ||
| NICS/UTK | 9/30/16 | 10/04/16 | 10/06/16 | 11/02/16 | 11/8/16 | 11/8/16 | |
| OK State (OSU) | 9/30/16 | 10/05/16 | 10/06/16 | 11/02/16 | |||
| OSC | 9/30/16 | 10/10/16 | 10/18/16 | 11/02/16 | 11/15/16 | 11/16/16 | |
| PSC/MPC | 9/30/16 | 10/06/16 | 10/07/16 | 11/02/16 | |||
| Purdue | 9/30/16 | 10/11/16 | 10/12/16 | 11/02/16 | 11/13/16 - Comments received on agreement | ||
| SDSC/UCSD | 9/30/16 | 10/06/16 | 10/07/16 | 11/02/16 | 11/08/16 | 11/08/16 | |
| Shodor | 9/30/16 | 10/07/16 | 10/10/16 | 11/02/16 | 11/07/16 | 11/07/16 | |
| SURA | 9/30/16 | 10/05/16 | 10/06/16 | 11/02/16 | |||
| TACC | 9/30/16 | ||||||
| U Arkansas | 9/30/16 | 11/01/16 | 11/02/16 | 11/02/16 | 11/07/16 | 11/07/16 | |
| U Chicago/ANL | 9/30/16 | 10/18/16 | 10/21/16 | 11/02/16 | |||
| U Georgia | 9/30/16 | 10/14/16 | 10/18/16 | 11/07/16 | 11/15/16 | 11/16/16 | |
| U Oklahoma | 9/30/16 | 11/01/16 | 11/3/16 | 11/07/16 | |||
| USC-ISI | 9/30/16 | 10/04/16 | 10/06/16 | 11/02/16 |
Sub-Award Pages
...
Campus Champion Fellows Stipend & Travel Tracking (Restricted)
PY11 Sub-Award Funding Amendment Status
| HTML |
|---|
<<iframe src="https://docs.google.com/spreadsheets/d/e/2PACX-1vQXneMlQVeHhUnQHzBY6_gE0AVEUT2DnwS0juSYJluXJlUK4__Oq6-WA95jek1Dk_3bvsSy_magvhdT/pubhtml?gid=1053578861&single=true&widget=true&headers=false"width=840 height=500></iframe> |
Sub-Award Pages
| Partner | PI | Subaward |
|---|---|---|
| Ian Foster | 083842-16096 | |
| David Lifka | 083842-16090 | |
| Lizanne DeStefano | 083842-16099 | |
| Indiana | Winona Snapp-Childs | 083842-16148 |
| Internet2 (1/2 PY8-PY10) | Dana Brunson | 083842-17421 |
| Michigan (PY11 only) | Jason Owen-Smith | TBD |
| David Hart | 083842-16061 | |
| John Towns | N/A | |
| Greg Peterson | 083842-16054 | |
| Henry Neeman | 083842-16121 | |
| Kate Cahill | 083842-16111 | |
| PSC/MPC | Phil Blood | 083842-16060 |
| Carol Song | 083842-16071 | |
| Bob Sinkovits | 083842-16110 | |
| Bob Panoff | 083842-16064 | |
| Linda Akli | 083842-16057 | |
| Kelly Gaither | 083842-16259 | |
| Ewa Deelman | 083842-16055 | |
| Terminated Subawards | ||
Georgia (PY6-PY7) | Nick Berente | 083842-16089 |
OK State (PY6, PY7, 1/2 PY8) | Dana Brunson | 083842-16059 |
Arkansas (PY6-PY8) | Jeff Pummill | 083842-16114 |
| Notre Dame (PY8) | Nick Berente | 083842-17403 |