Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Mission Statement

Working with the Program Manager, the project will fund a full -time person (currently Karen Hartman, NCSA) FTE to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

Metric

Key Performance Indicators (KPIs)

L2 KPITargetSubgoal

Processing times for stages of processing sub-award amendments

  

Processing times for stages of processing invoices

  

Total decisions and subsequent actions for business practice and/or project improvement

  

KPIs

KPITarget
NA 

Team Members

NameInstitutionPositionEmail

Percentage of subaward invoices processed within target duration

90%/qtr Sustain - Operate an effective and productive virtual organization


Team Members

NameInstitutionPosition
Amy MorganNCSABusiness Office
Dawn StokesNCSABusiness Office
Ron PayneNCSAProgram Manager
rpayne@illinois.eduLaura Herriott
Noni LedfordNCSAProject Manager
herrio@illinois.eduKaren HartmanNCSABusiness Office Managerkhartman@illinois

Please direct all question to xsede-admin@ncsa.illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

  • Under development
XSEDE Expense Tracking Policy & Process

XSEDE Monthly Personnel and Cost Reporting

XSEDE Finance Portal - discontinued as of October 18, 2019. 

XSEDE Invoice Submittal 

XSEDE Invoice Tracking

  • Invoice tracking can be found in each Sub-Award Page

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2 Sub-Award Processing Status

Institution

Letter

Sent

SOW/Budget

Received

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

Notes
Cornell

9/30/16

10/17/1610/18/1611/02/16   
Georgia Tech9/30/16

10/21/16

10/24/1611/02/16   
Indiana10/12/16     Guidance letter based on approved budget. Requested adjustments will be handled via PCR process.
NCAR/UCAR9/30/1610/06/1610/07/1611/02/16   
NICS/UTK9/30/1610/04/1610/06/1611/02/16   
OK State (OSU)9/30/1610/05/1610/06/1611/02/16   
OSC9/30/1610/10/1610/18/1611/02/1611/15/16  
PSC/MPC9/30/16

10/06/16

10/07/1611/02/16   
Purdue9/30/1610/11/16

10/12/16

11/02/16   
SDSC/UCSD9/30/1610/06/1610/07/1611/02/1611/08/16  
Shodor9/30/16

10/07/16

10/10/1611/02/1611/07/16  
SURA9/30/1610/05/1610/06/1611/02/16   
TACC9/30/16      
U Arkansas9/30/1611/01/1611/02/1611/02/1611/07/16  
U Chicago/ANL9/30/16

10/18/16

10/21/1611/02/16   
U Georgia9/30/1610/14/1610/18/1611/07/16  Need revised budget- Tammi working on 10/27
U Oklahoma9/30/1611/01/1611/3/1611/07/16   
USC-ISI9/30/1610/04/1610/06/1611/02/16   

 

Sub-Award Pages

primary audience 

Campus Champion Fellows Stipend & Travel Tracking (Restricted)

 

PY11 Sub-Award Funding Amendment Status

HTML
<<iframe src="https://docs.google.com/spreadsheets/d/e/2PACX-1vQXneMlQVeHhUnQHzBY6_gE0AVEUT2DnwS0juSYJluXJlUK4__Oq6-WA95jek1Dk_3bvsSy_magvhdT/pubhtml?gid=1053578861&amp;single=true&amp;widget=true&amp;headers=false"width=840 height=500></iframe>




Sub-Award Pages


PartnerPISubaward

Chicago

Ian Foster083842-16096

Cornell

David Lifka083842-16090

GA Tech

Lizanne DeStefano083842-16099
IndianaWinona Snapp-Childs083842-16148
Internet2 (1/2 PY8-PY10)Dana Brunson083842-17421
Michigan (PY11 only)Jason Owen-SmithTBD

NCAR

David Hart083842-16061

NCSA

John TownsN/A

NICS/UTK

Greg Peterson083842-16054

Oklahoma

Henry Neeman083842-16121

OSC/Ohio State

Kate Cahill083842-16111
PSC/MPCPhil Blood083842-16060

Purdue

Carol Song083842-16071

SDSC/UCSD

Bob Sinkovits083842-16110

Shodor

Bob Panoff083842-16064

SURA

Linda Akli083842-16057

TACC/UTexas

Kelly Gaither083842-16259

USC/ISI

Ewa Deelman083842-16055
Terminated Subawards

Georgia (PY6-PY7)

Nick Berente083842-16089

OK State (PY6, PY7, 1/2 PY8)

Dana Brunson083842-16059

Arkansas (PY6-PY8)

Jeff Pummill083842-16114
Notre Dame (PY8)Nick Berente083842-17403