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Mission Statement

Working with the Program Manager, the project will fund a full FTE to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

Metric

Key Performance Indicators (KPIs)

L2 KPITargetSubgoal

Processing times for stages of processing sub-award amendments

< 41 calendar days / qtr 

Processing times for stages of processing invoices

< 45 calendar days / qtr 

KPIs

KPITarget
Number of Social Media impressions190,000 / yr
Number of media hits140 / yr

Average rating of staff regarding how well-prepared they feel to perform their jobs

4 out of 5 / yr

Percentage of recommendations addressed by relevant project areas

90%
Number of key improvements addressed from systematic evaluation10
Number of key improvements addressed from external sources10
Number of staff publications70 / yr

Team Members

NameInstitutionPosition

Percentage of subaward invoices processed within target duration

90%/qtr Sustain - Operate an effective and productive virtual organization


Team Members

NameInstitutionPosition
Amy MorganNCSABusiness Office
Dawn StokesNCSABusiness Office
Ron PayneNCSAProgram Manager
Laura Herriott
Noni LedfordNCSAProject Manager
Karen HartmanNCSA
Business Office

Please direct all question to xsede-admin@ncsa.illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business officeWeekly XSEDE financial portal project meetings

XSEDE Monthly Personnel and Cost Reporting

XSEDE Finance Portal - discontinued as of October 18, 2019. 

XSEDE 2 Invoice tracking

XSEDE Invoice Submittal 

XSEDE Invoice Tracking

  • Invoice tracking can be found in each Sub-Award Page

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2 Sub-Award Processing Status PY7 - FALL 2017 Phase 1

Institution

Draft Letter

Sent

Updates

Received

Letter

Sent

SOW/Budget

Received

(Goal: 41 days to

Final Agreement)

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

 
Cornell 083842-160908/8/179/11/17

9/11/17

9/25/1710/5/1710/18/1711/3/1711/3/17 
Georgia Tech8/8/17        Ping 1/30/18
Indiana8/8/178/10/178/24/178/31/179/6/179/28/1710/5/1710/18/17 
NCAR/UCAR8/8/178/15/178/22/17 9/29/1710/5/1710/17/1710/25/17 10/26/17 
NICS/UTK8/8/178/14/178/31/178/31/179/8/179/28/1710/10/1710/12/17 
OK State (OSU)8/8/178/9/178/11/179/5/179/21/17 9/28/1711/8/201711/10/17 
Ohio State Univ (OSC)8/8/178/22/17 9/5/179/22/1710/5/1710/17/1711/6/1711/7/17 
PSC/MPC8/8/179/5/179/11/17

9/18/17

10/5/1710/18/1710/24/1710/24/17 
Purdue 083842-160718/8/178/19/178/24/179/1/1710/5/17

10/17/17

11/2/1711/3/17 
SDSC/UCSD8/8/179/5/179/11/179/21/1710/5/1710/17/1710/17/1710/18/17 
Shodor 083842-160648/8/178/9/178/11/178/22/178/24/179/23/17 9/24/1710/2/17 
SURA 083842-160578/8/178/17/178/22/178/25/179/8/179/23/179/25/17 9/27/17  
TACC8/8/179/11/179/18/179/20/1710/5/1710/17/17 10/19/1710/20/17 
U Arkansas8/8/178/9/178/16/178/22/179/5/179/23/17 9/26/179/27/17  
U Chicago/ANL8/8/17 9/5/179/5/17 10/30/1710/30/1711/6/17 1/17/181/18/18 
U Georgia8/8/179/6/179/6/17 9/8/179/11/179/28/1710/16/17 10/16/17 
U Oklahoma (OU)8/8/17 8/27/179/11/17 9/11/17 9/12/179/28/17 10/4/1710/10/17  
USC-ISI 8/8/178/16/179/5/179/12/179/12/17 9/28/179/29/17 10/3/17  

XSEDE 2 Sub-Award Processing Status PY7 Spring 2018- Phase 2

Institution

Draft Letter

Sent

Updates

Received

Letter

Sent

SOW/Budget

Received

(Goal: 41 days to

Final Agreement)

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

 
Cornell 083842-16090  NA NA

NA 

 NA2/1/18     
Georgia Tech Phase 1 NANA NA      
Indiana

 1/31/18

        
NCAR/UCAR 2/2/18        
NICS/UTK 2/2/18        
OK State (OSU) NA NANA NA  2/1/18    
Ohio State Univ (OSC)NA NA NANA  2/1/18    
PSC/MPCNA  NANA 

NA 

JT    
Purdue 083842-16071NA  NANA NA JT

 

   
SDSC/UCSDNA  NANA NA JT    
Shodor 083842-16064NA  NANA NA JT    
SURA 083842-16057NA  NANA NA JT     
TACC2/3/18         
U ArkansasNA  NANA NA  JT    
U Chicago/ANL 2/3/18         
U GeorgiaNA  NANA NA JT     
U Oklahoma (OU) NA  NANA NA      
USC-ISI NA NANA NA      
Sub-Award Pages
  • Cornell 083842-16090
  • Georgia Tech
  • Indiana University
  • NCAR
  • NCSA
  • NICS
  • Oklahoma State (OSU) 083842-16059
  • Ohio Supercomputing Center (OSC) 083842-16111
  • PSC 083842-16060
  • Purdue 083842-16071
  • SDSC 083842-16110
  • Shodor 083842-16064
  • SURA 083842-16057
  • TACC
  • University of Arkansas 083842-16114
  • University of Chicago
  • University of Georgia 083842-16089
  • University of Oklahoma (OU)
  • USC-ISI

    Campus Champion Fellows Stipend & Travel Tracking (Restricted)

     

    PY11 Sub-Award Funding Amendment Status

    HTML
    <<iframe src="https://docs.google.com/spreadsheets/d/e/2PACX-1vQXneMlQVeHhUnQHzBY6_gE0AVEUT2DnwS0juSYJluXJlUK4__Oq6-WA95jek1Dk_3bvsSy_magvhdT/pubhtml?gid=1053578861&amp;single=true&amp;widget=true&amp;headers=false"width=840 height=500></iframe>




    Sub-Award Pages


    PartnerPISubaward

    Chicago

    Ian Foster083842-16096

    Cornell

    David Lifka083842-16090

    GA Tech

    Lizanne DeStefano083842-16099
    IndianaWinona Snapp-Childs083842-16148
    Internet2 (1/2 PY8-PY10)Dana Brunson083842-17421
    Michigan (PY11 only)Jason Owen-SmithTBD

    NCAR

    David Hart083842-16061

    NCSA

    John TownsN/A

    NICS/UTK

    Greg Peterson083842-16054

    Oklahoma

    Henry Neeman083842-16121

    OSC/Ohio State

    Kate Cahill083842-16111
    PSC/MPCPhil Blood083842-16060

    Purdue

    Carol Song083842-16071

    SDSC/UCSD

    Bob Sinkovits083842-16110

    Shodor

    Bob Panoff083842-16064

    SURA

    Linda Akli083842-16057

    TACC/UTexas

    Kelly Gaither083842-16259

    USC/ISI

    Ewa Deelman083842-16055
    Terminated Subawards

    Georgia (PY6-PY7)

    Nick Berente083842-16089

    OK State (PY6, PY7, 1/2 PY8)

    Dana Brunson083842-16059

    Arkansas (PY6-PY8)

    Jeff Pummill083842-16114
    Notre Dame (PY8)Nick Berente083842-17403