Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Mission Statement

Working with the Program Manager, the project will fund a full -time person (currently Karen Hartman, NCSA) FTE to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

Metric

Key Performance Indicators (KPIs)

L2 KPITargetSubgoal

Processing times for stages of processing sub-award amendments

< 41 calendar days / qtr 

Processing times for stages of processing invoices

< 45 calendar days / qtr 

Total decisions and subsequent actions for business practice and/or project improvement

5 / per quarter

 

KPIs

KPITarget
Number of Social Media impressions190,000 / yr
Number of media hits140 / yr

Average rating of staff regarding how well-prepared they feel to perform their jobs

4 out of 5 / yr

Percentage of recommendations addressed by relevant project areas

TBD
Number of key improvements addressed from systematic evaluationTBD
Number of key improvements addressed from external sourcesTBD
Number of staff publications70 / yr

Team Members

NameInstitutionPosition

Percentage of subaward invoices processed within target duration

90%/qtr Sustain - Operate an effective and productive virtual organization


Team Members

NameInstitutionPosition
Amy MorganNCSABusiness Office
Dawn StokesNCSABusiness Office
Ron PayneNCSAProgram Manager
Laura Herriott
Noni LedfordNCSAProject Manager
Karen HartmanNCSABusiness Office John Pirtle
NCSA Business Office 

Please direct all question to xsede-admin@ncsa.illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

  • Under development
XSEDE Finance Portal

XSEDE Monthly Personnel and Cost Reporting

XSEDE Finance Portal - discontinued as of October 18, 2019. 

XSEDE 2 Invoice tracking

XSEDE Invoice Submittal 

XSEDE Invoice Tracking

  • Invoice tracking can be found in each Sub-Award Page

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2

Campus Champion Fellows Stipend & Travel Tracking (Restricted)

 

PY11 Sub-Award

Processing

Funding Amendment Status

PY7 

Institution

Draft Letter

Sent

Updates

Received

Letter

Sent

SOW/Budget

Received
HTML
<<iframe src="https://docs.google.com/spreadsheets/d/e/2PACX-1vQXneMlQVeHhUnQHzBY6_gE0AVEUT2DnwS0juSYJluXJlUK4__Oq6-WA95jek1Dk_3bvsSy_magvhdT/pubhtml?gid=1053578861&amp;single=true&amp;widget=true&amp;headers=false"width=840 height=500></iframe>




Sub-Award Pages


Submitted
Partner
Agreement
PI

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

Cornell8/8/17 

 

     Georgia Tech8/8/17        Indiana8/8/178/10/178/24/178/31/17JT   NCAR/UCAR8/8/178/15/178/22/17     NICS/UTK8/8/178/14/178/31/178/31/17 Lynn   OK State (OSU)8/8/178/9/178/11/17     Ohio State Univ (OSC)8/8/178/22/17 9/5/17     PSC/MPC8/8/179/5/17      Purdue8/8/178/19/178/24/179/1/17Lynn    SDSC/UCSD8/8/17       Shodor8/8/178/9/178/11/178/22/178/24/17   SURA8/8/178/17/178/22/178/25/17 Lynn   TACC8/8/17       U Arkansas8/8/178/9/178/16/178/22/179/5/17   U Chicago/ANL8/8/17       U Georgia8/8/17       U Oklahoma (OU)8/8/17       USC-ISI 8/8/178/16/17Ready     
Sub-Award Pages

...

Subaward

Chicago

Ian Foster083842-16096

Cornell

David Lifka083842-16090

GA Tech

Lizanne DeStefano083842-16099
IndianaWinona Snapp-Childs083842-16148
Internet2 (1/2 PY8-PY10)Dana Brunson083842-17421
Michigan (PY11 only)Jason Owen-SmithTBD

NCAR

David Hart083842-16061

NCSA

John TownsN/A

NICS/UTK

Greg Peterson083842-16054

Oklahoma

Henry Neeman083842-16121

OSC/Ohio State

Kate Cahill083842-16111
PSC/MPCPhil Blood083842-16060

Purdue

Carol Song083842-16071

SDSC/UCSD

Bob Sinkovits083842-16110

Shodor

Bob Panoff083842-16064

SURA

Linda Akli083842-16057

TACC/UTexas

Kelly Gaither083842-16259

USC/ISI

Ewa Deelman083842-16055
Terminated Subawards

Georgia (PY6-PY7)

Nick Berente083842-16089

OK State (PY6, PY7, 1/2 PY8)

Dana Brunson083842-16059

Arkansas (PY6-PY8)

Jeff Pummill083842-16114
Notre Dame (PY8)Nick Berente083842-17403