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Mission Statement

Working with the Program Manager, the project will fund a full -time person (currently Karen Hartman, NCSA) FTE to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

Metric

Key Performance Indicators (KPIs)

L2 KPITargetSubgoal

Processing times for stages of processing sub-award amendments

< 41 calendar days / qtr 

Processing times for stages of processing invoices

< 45 calendar days / qtr 

Total decisions and subsequent actions for business practice and/or project improvement

5 / per quarter

 

KPIs

KPITarget
Number of Social Media impressions190,000 / yr
Number of media hits140 / yr

Average rating of staff regarding how well-prepared they feel to perform their jobs

4 out of 5 / yr

Percentage of recommendations addressed by relevant project areas

TBD
Number of key improvements addressed from systematic evaluationTBD
Number of key improvements addressed from external sourcesTBD
Number of staff publications70 / yr

Team Members

NameInstitutionPositionEmail

Percentage of subaward invoices processed within target duration

90%/qtr Sustain - Operate an effective and productive virtual organization


Team Members

NameInstitutionPosition
Amy MorganNCSABusiness Office
Dawn StokesNCSABusiness Office
Ron PayneNCSAProgram Manager
rpayne@illinois.eduLaura Herriott
Noni LedfordNCSAProject Manager
herrio@illinois.eduKaren HartmanNCSABusiness Officekhartman@illinois

Please direct all question to xsede-admin@ncsa.illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

  • Under development
XSEDE Finance Portal

XSEDE Monthly Personnel and Cost Reporting

XSEDE Finance Portal - discontinued as of October 18, 2019. 

XSEDE 2 Invoice tracking

XSEDE Invoice Submittal 

XSEDE Invoice Tracking

  • Invoice tracking can be found in each Sub-Award Page

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

XSEDE 2

Campus Champion Fellows Stipend & Travel Tracking (Restricted)

 

PY11 Sub-Award

Processing

Funding Amendment Status

(Complete)

Institution

Letter

Sent

SOW/Budget

Received

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

Cornell

Ready

     
Georgia Tech      
Indiana      
NCAR/UCAR      
NICS/UTK      
OK State (OSU)      
Ohio State Univ (OSC)      
PSC/MPC      
Purdue      
SDSC/UCSD      
Shodor      
SURA      
TACC      
U Arkansas      
U Chicago/ANL      
U Georgia      
U Oklahoma (OU)      
USC-ISI      
Sub-Award Pages

...

HTML
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Sub-Award Pages


PartnerPISubaward

Chicago

Ian Foster083842-16096

Cornell

David Lifka083842-16090

GA Tech

Lizanne DeStefano083842-16099
IndianaWinona Snapp-Childs083842-16148
Internet2 (1/2 PY8-PY10)Dana Brunson083842-17421
Michigan (PY11 only)Jason Owen-SmithTBD

NCAR

David Hart083842-16061

NCSA

John TownsN/A

NICS/UTK

Greg Peterson083842-16054

Oklahoma

Henry Neeman083842-16121

OSC/Ohio State

Kate Cahill083842-16111
PSC/MPCPhil Blood083842-16060

Purdue

Carol Song083842-16071

SDSC/UCSD

Bob Sinkovits083842-16110

Shodor

Bob Panoff083842-16064

SURA

Linda Akli083842-16057

TACC/UTexas

Kelly Gaither083842-16259

USC/ISI

Ewa Deelman083842-16055
Terminated Subawards

Georgia (PY6-PY7)

Nick Berente083842-16089

OK State (PY6, PY7, 1/2 PY8)

Dana Brunson083842-16059

Arkansas (PY6-PY8)

Jeff Pummill083842-16114
Notre Dame (PY8)Nick Berente083842-17403