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Mission Statement

Working with the Program Manager, the project will fund a full -time person (currently Karen Hartman, NCSA) FTE to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

Metric

Key Performance Indicators (KPIs)

L2 KPITargetSubgoal

Processing times for stages of processing sub-award amendments

  

Processing times for stages of processing invoices

  

Total decisions and subsequent actions for business practice and/or project improvement

  

KPIs

KPITarget
NA 

Team Members

NameInstitutionPositionEmail

Percentage of subaward invoices processed within target duration

90%/qtr Sustain - Operate an effective and productive virtual organization


Team Members

NameInstitutionPosition
Amy MorganNCSABusiness Office
Dawn StokesNCSABusiness Office
Ron PayneNCSAProgram Manager
rpayne@illinois.eduLaura Herriott
Noni LedfordNCSAProject Manager
herrio@illinois.eduKaren HartmanNCSABusiness Office Managerkhartman@illinois

Please direct all question to xsede-admin@ncsa.illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings
  3. Monthly meetings TBD between NCSA business office and each subaward contact

New Staff Orientation

  • Under development

XSEDE 2 Sub-Award Processing Status

Tracking table will be established by 3-October

Institution

Letter

Sent

SOW/Budget

Received

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

Notes
Cornell

9/30/16

      
Georgia Tech9/30/16      
Indiana      Pending adjustments
NCAR/UCAR9/30/16      
NICS/UTK9/30/16      
OK State (OSU)9/30/16      
OSC9/30/16      
PSC/MPC9/30/16      
Purdue9/30/16      
SDSC/UCSD9/30/16      
Shodor9/30/16      
SURA9/30/16      
TACC9/30/16      
U Arkansas9/30/16      
U Chicago/ANL9/30/16      
U Georgia9/30/16      
U Oklahoma9/30/16      
USC-ISI9/30/16      

 

Sub-Award Pages

  • Cornell
  • Georgia Tech
  • Indiana University
  • NCAR
  • NCSA
  • NICS
  • Oklahoma State
  • OSC
  • PSC
  • Purdue
  • SDSC
  • Shodor
  • SURA
  • TACC
  • University of Arkansas
  • University of Chicago
  • University of Georgia
  • University of Oklahoma
  • USC-ISI

    XSEDE Monthly Personnel and Cost Reporting

    XSEDE Finance Portal - discontinued as of October 18, 2019. 

    XSEDE Invoice Submittal 

    XSEDE Invoice Tracking

    • Invoice tracking can be found in each Sub-Award Page

    XSEDE Business Operations Process Flows

    The XSEDE expense Tracking Policy and Process can be found by clicking here.

    Campus Champion Fellows Stipend & Travel Tracking (Restricted)

     

    PY11 Sub-Award Funding Amendment Status

    HTML
    <<iframe src="https://docs.google.com/spreadsheets/d/e/2PACX-1vQXneMlQVeHhUnQHzBY6_gE0AVEUT2DnwS0juSYJluXJlUK4__Oq6-WA95jek1Dk_3bvsSy_magvhdT/pubhtml?gid=1053578861&amp;single=true&amp;widget=true&amp;headers=false"width=840 height=500></iframe>




    Sub-Award Pages


    PartnerPISubaward

    Chicago

    Ian Foster083842-16096

    Cornell

    David Lifka083842-16090

    GA Tech

    Lizanne DeStefano083842-16099
    IndianaWinona Snapp-Childs083842-16148
    Internet2 (1/2 PY8-PY10)Dana Brunson083842-17421
    Michigan (PY11 only)Jason Owen-SmithTBD

    NCAR

    David Hart083842-16061

    NCSA

    John TownsN/A

    NICS/UTK

    Greg Peterson083842-16054

    Oklahoma

    Henry Neeman083842-16121

    OSC/Ohio State

    Kate Cahill083842-16111
    PSC/MPCPhil Blood083842-16060

    Purdue

    Carol Song083842-16071

    SDSC/UCSD

    Bob Sinkovits083842-16110

    Shodor

    Bob Panoff083842-16064

    SURA

    Linda Akli083842-16057

    TACC/UTexas

    Kelly Gaither083842-16259

    USC/ISI

    Ewa Deelman083842-16055
    Terminated Subawards

    Georgia (PY6-PY7)

    Nick Berente083842-16089

    OK State (PY6, PY7, 1/2 PY8)

    Dana Brunson083842-16059

    Arkansas (PY6-PY8)

    Jeff Pummill083842-16114
    Notre Dame (PY8)Nick Berente083842-17403