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Goals, Metrics, KPIs

Metrics

KPIs

Team Members

Communication & Meetings

Bi-weekly CEE-BP calls are Tuesdays @11:am eastern. Effective 2020, Broadening Participation and Workforce Development is a combined bi-weekly call.

https://illinois.zoom.us/j/

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Call Notes

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99070731207?pwd=TG5oZG9YeTNDUWd1YkxVYkhPOWFzdz09, Meeting ID: 990 7073 1207, Password: 139324

Broadening Participation - Workforce Development Call Notes

New Staff Orientation

1. XSEDE New Staff Guide
2. Increasing Diversity in Hiring
3. Professional Development
   
   1. Attend XSEDE New User and Successful Allocations Proposal webinars at a minimum annually.
   2. Attend other XSEDE training webinars as needed.
   3. Participate in webinars on Inclusion in STEM offered by NSF Includes Coordination Hub, National Academy of Sciences, and others
4. Event Planning Process
   
   1. Guide to Organizing Inclusive Scientific Meetings https://500womenscientists.org/inclusive-scientific-meetings
   2. ACM Guide to Organizing Virtual Conferences https://www.acm.org/virtual-conferences, https://people.clarkson.edu/~jmatthew/acm/VirtualConferences_GuideToBestPractices_CURRENT.pdf
5. Under-Represented Minority, Institution Classifications, and Data Sets
   1. The Carnegie Classification^TM has been the leading framework for recognizing and describing institutional diversity in U.S. higher education for the past four and a half decades. http://carnegieclassifications.iu.edu/downloads.php
   2. Individual look up of institutions - https://nces.ed.gov/ipeds/datacenter/InstitutionByName.aspx?goToReportId=6.
   3. What is an HBCU? https://sites.ed.gov/whhbcu/one-hundred-and-five-historically-black-colleges-and-universities/
   4. Definition of Hispanic-Serving Institutions https://www2.ed.gov/programs/idueshsi/definition.html
   5. Tribal Colleges and Universities Profiles http://www.aihec.org/who-we-serve/TCUroster-profiles.htm
   6. National Center for Education Statistics (NCES) Women, Minorities, and Persons with Disabilities in Science and Engineering 2017 Report https://nsf.gov/statistics/2017/nsf17310/digest/introduction/

   7. National Center for Education Statistics (NCES) Persistence, Retention, and Attainment of 2011–12 First-Time Beginning Postsecondary Students as of Spring 2017 https://nces.ed.gov/pubs2019/2019401.pdf

6. Research Reports
   1. Alumni of Tribal Colleges Better Their Communities, Gallup Poll and American Indian Fund, 2019, Alumni of Tribal Colleges and Universities Better Their Communities.pdf
   2. White House Initiative on Historically Black Colleges and Universities 2019 Federal Agencies Priorities Briefing, https://sites.ed.gov/whhbcu/files/2019/07/Federal-Agency-Priorities-Brief-2019.pdf
      
   3. Increasing Women and Underrepresented Minorities in Computing: The Landscape and What You Can Do, IEEE Computer, 2019, mco2018100024.pdf
   4. What Would it Take to overcome the damaging effects of structural racism and ensure a more equitable future, Urban Institute, 2019.05.12_Next50 structural racism_finalized (1).pdf
   5. 2019 Fact Sheet, Hispanic Higher Education and HSIs, Hispanic Association of Colleges and Universities, 2018_HSI_FactSheet.pdf
   6. Playbook on Best Practices: Gender Equality in Tech, 2018_HSI_FactSheet.pdf
   7. Evidence-based Strategies for Improving Equity and Inclusion of Individuals in Underrepresented Racial and Ethnic Groups https://documentcloud.adobe.com/link/track/?pageNum=1&uri=urn%3Aaaid%3Ascds%3AUS%3Ad07c699f-0ee3-4365-8461-732dbc8a4b89#pageNum=1
      

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Schedule

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Campus Visits PY9 - Suspended March 7 due to COVID-19 Travel Restrictions

1. California State University, San Bernardino - lead Rosie Gomez
   
   1. October 4, 2019 - introduction to student research faculty & others. Linda Akli, Jay Alameda, Kate Cahill, Rosie Gomez, Je'aime Powell
   2. February 21, 2020 - workshop planning meeting; faculty survey is underway that will inform the workshop planning
2. California State University, Los Angeles - lead Rosie Gomez
   
   1. October 5, 2019 - prepare for Spring 2020 Student Training, Linda Akli, Jay Alameda, Kate Cahill, Rosie Gomez, Je'aime Powell
   2. November 2019 - in-person trainer meeting held at SC to make introductions and provide background
   3. Schedule developed and listed above
   4. Session content under development via teleconferences
   5. Monthly planning calls with CSULA representatives
3. Atlanta University Center Consortium Data Science Initiative - lead Linda Akli
   1. Faculty survey administered
   2. Agenda development coordinated with faculty committee
   3. Introductory training to be delivered in January (noted on schedule above)
   4. In-person faculty committee meeting held after January training workshop to develop better understanding of intermediate and advanced training and support needs
4. Albany State University, Albany, GA, February 25 - 26, 2020, planning meetings for curriculum initiative

Campus Visits PY8

1. September 25, 2018, Morgan State University, In-Person New User Training presented by Akli & Alameda
   1. Target new Computer Science faculty at Morgan State
   2. Additional participants included Coppin State University, Delaware State University, NASA researcher with Howard University student interns, and University of Maryland Eastern Shore (UMES)
2. December 3, 2018, Clark Atlanta, Morehouse, and Spelmani
   
   1. Visit to promote January workshop
   2. Ruby Mendenhall presented seminar on "Recovering Lost History" to Spelman HASS faculty
   3. Meetings held with CAU Humanities faculty to discuss updating digital humanities course
3. January 1/28 - 29, 2019
4. March 3/4 & 3/8/2019, UC Santa Barbara Black Studies Research Center
   
   1. 3/4 meeting with Sharon Tettegah and staff to prepare for 3/8 workshop

Campus Visits PY7

1. April 11, 2018, Clark Atlanta, Morehouse, and Spelman, coordinated by Linda
   1. Meeting with CAU President and Provost to discuss strategic plans and curriculum initiatives
   2. Seminar for faculty from all three institutions including XSEDE Overview by Linda and Science Cases by Jay
   3. Technical consulting with prospective users from all three institutions
2. April 18, 2018, California State University Los Angeles, coordinated by Rosie
   1. Meeting with Data Intensive Research and Education Center for STEM faculty
   2. Center's overarching goal of recruiting highly competitive, historically under-represented students, giving them direct NASA research experience in scientific computing and data analysis, and inspiring them to become future leaders in STEM-related professions.
   3. XSEDE training was identified as way to suplement the training provided by local instructors. Primary topics of interest included Intro to Linux/Unix and Python. Additional ones to be determined.
   4. Planning call schedule to be established once XSEDE trainers are identified.
   5. This could become a model for working with other CSU campuses and other institutions with funded STEM centers and initiatives for URMs.

Campus Visits PY6

1. Jan 24, 2017, University of Puerto Rico at Mayaguez, Leadership Meeting & Technical Consulting (Akli, Alameda, & Cahill)
   1. Kate & Linda met with Senior Leadership to discuss curriculum and the potential for a consortium approach to address issues. XSEDE-Akli_Cahill_01_2017_UPRM.pdf
   2. Jay Alameda met with researchers and provided consulting support:
      1. Dr. Guillermo Araya  , Computational Fluid Dynamics: Previous user with an allocation request submitted to the March XRAC. Has access to blue waters for teaching a course and Interested in attending PEARC17.
      2. Dr. Dorothy Bollman, Mathematics: Current user with installation and environment issues self-installing Pycud in home directory, Jay submitting a ticket to request that Pycuda be installed initially on stampede and subsequently on all GPU systems.
      3. Dr. Edgar Acuna, Mathematics: Edgar is a previous user of XSEDE resources but wants to now engage as a big data user using Python and Spark. Jay recommended submitting a startup for comet, wrangler and bridges with ECSS support.
2. Feb 16, 2017, James Madison, Conference Call with Yasmeen Shorish, Data Services Coordinator, Assoc. Professor and Mr. Ben Delp, Director of Research Development and Promotion
   
   1. Call set up by Yvonne Harris, Ph.D., Vice Provost, Research and Scholarship, Division of Academic Affairs who was unable to attend call due to illness
   2. Presented an abbreviated XSEDE Overview What is XSEDE-Akli_02_2017_JMU.pdf
   3. Referral to Education Program (Kate Cahill) for additional discussion of curriculum, competencies
   4. Referral to Campus Engagement (Dana Brunson) for campus champions information.
   5. Since the call, JMU is planning on appointing a campus champion then will begin to develop a plan for training and possible XSEDE awareness events.
   6. There is one JMU power user who has been using resources managed by TeraGrid and XSEDE.
3. Mar 22, 2017, George Mason University
   1. Meeting with Jayshree Sarma, Interim Director, Research Computing and XSEDE Campus Champion
   2. Referral to XSEDE Education: Interest in how to expand Computational and Data Science curriculum at William and Mary, Old Dominion University, George Mason and several of the other smaller institutions.
   3. Referral to Campus Engagement and Student Programs: Jayshree would also like to offer HPC boot camps for students on her campus. Also participates in a VA consortium that might be interested in a presentation on the XSEDE Education Program. Consortium includes:
   4. Referral to PEARC17 Website: Interest in students participating in the conference. Some concern about the requirement for partial funding from a student's institution will be a barrier for GMU students.
   5. Due to the location of GMU and the surrounding population, GMU serves a diverse population including women. Suggested that approaching campus broadening participation programs or centers to make sure XSEDE information about student programs is distributed in a way to reach everyone. CEE-BP and CEE-Campus Engagement can work together to develop strategies and possible events.
4. April 25, 2017, Bethune Cookman University
   
   1. Meeting with Deans and Chairs to introduce XSEDE and discuss curriculum
   2. Meetings with a variety of campus representatives including IT and Library services
   3. Outcome, continued support for curriculum activities, potential collaborative proposals, and invitation to present at the Educational Justice Conference in July

2018 Conference Participation

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1. Excellent paper presentations
2. Good networking with other Diversity and Inclusion professionals

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1. Linda Akli and John Holly staffed the XSEDE exhibit table. About 75 good student contacts made.
2. Linda served as lead judge for undergraduate computer science research posters
3. In collaboration with Intel, presented a professional development workshop entitled, "Computational, Visualization and Data Science: Solutions for World Changing Science"

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1. Organized by the Department of Commerce, National Telecommunications and Information Administration (NTIA), Minority Telecommunications Development Office of Policy Analysis and Development
2. Participants included Barbara Scotia, NCAT, NCCU, and Shaw
3. Outcomes
   1. NCCU interest in organizing a faculty and IT administrators workshop for all 11 HBCU campuses
   2. Shaw interested in joining Champions program

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1. Kelly, Linda, Roberto Camacho Barranco (UTEP), and Rosie panel participants

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1. Previously, SPAN Workshop
2. Coordinated by Clemson, Georgia State, South Carolina State, and University of Georgia
3. Linda Serving on Program Committee but did not attend due to schedule conflicts.
4. Dana Brunson attended as a presenter and identified several HBCUs that might be candidates for XSEDE visits or follow up by CEE-BP.
5. Waiting on workshop report to identify any significant findings or opportunities.

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1. Participants on mentoring panel organized by Jennifer
2. Paper presentation coordinated by Kelly
3. MSI Breakfast, hosted by Linda
4. Providing travel support for 8 MSI Champions plus one additional faculty member from UVA that is engaged in broadening participation in STEM initiatives and computationally driven research

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1. Exhibitor
2. Linda will attend and will recruit several local faculty to support the exhibit table

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1. This conference continues to be too expensive for us to become an exhibitor
2. Linda and Rosie, reviewed student travel grant applications
3. Linda or Rosie will send out email in September to XSEDE All list to see who will be attending and encourage them to connect during the conference.

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1. Exhibitor
2. Linda will attend and possibly Marques
3. Linda will also recruit additional support for the exhibit table from local institutions

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1. Compute4Change Student Workshop

2017 Conference Participation

1. Mar 2 - 4, Emerging Researchers National Conference in STEM, Washington, DC
   
   1. Vetria Byrd of Purdue participated with CEE-BP in staffing the XSEDE table and filled in for Linda Akli (who was double booked at that time with research oral presentations) in the professional development workshop
   2. Marques Bland of TACC participated in staffing the XSEDE table
   3. Linda Akli was a "head" judge for undergraduate computer science oral presentations
   4. Over 60student contacts were made, reconnected with Tuskegee faculty who would like an XSEDE visit
   5. The panel with the author of Hidden Figures, keynote talks were also exceptionally inspiring
2. May 18 - 19, South Carolina State University, NSF’s regional partnership program Workshop
   1. Dana Brunson and Linda Akli participated on panels.
   2. Several new champions identified at this meeting including Damian Clarke (a former XSEDE14 student participant and now SCSU's CIO), Mauise Ricard (new CIO at Morehouse), Terris Riley (Clinton College)
   3. Linda spoke at length with John Bennett, Lead Instructor of Business and Computer Related Technology at Denmark Technical College and made a referral to Ruby Mendenhall based on project interest.
   4. Linda lunch discussion with Mauise Ricard hopefully puts in motion some re-organization of Champions at Morehouse and stronger engagement.
   5. Three conference participants applied for travel support to PEARC17 and two were awarded to Damian Clarke and Mauise Ricard
   6. There appears to be strong potential to host an workshop which could draw from faculty at SCSU, Claflin, Clinton College, and Denmark Technical College.
3. Sep 20 - 23, ACM Richard Tapia Celebration of Diversity in Computing, Atlanta, GA
   1. Obtained contact information for over 60 students
   2. Connected with NCAR to discuss ACSC workshop at SC16 and enlist support for promoting
   3. Conducted standing room only Birds of a Feather session about ACSC and obtained contact information for several faculty interested in discussing curriculum development
   4. Recommend continuing to engage with the program committee, submit sessions, and exhibit in 2018
4. Oct 4 - 6, Grace Hopper Celebration of Women in Computing, Orlando, FL
   1. Brief conversation with Sarah Echohawk, CEO of the American Indian Science and Engineering Society
   2. Promoted ACSC to two Denver institutions exhibiting 
   3. Excellent keynotes, talks, and papers
   4. Exhibit options too expensive. Should submit a panel proposal focused on Advanced Computing for Social Change for 2018.
      
5. Oct 19 - 21, SACNAS, The National Diversity in STEM Conference, Salt Lake City, UT
   1. Using lead retrieval, obtained over 100 student contacts
   2. Champions from UC Merced and University of Utah were tremendous assistance to Rosie at the XSEDE exhibit table
   3. Recommend continuing to engage with the program committee, submit sessions, and exhibit in 2018
6. Nov 12 - 16, SC17, Advanced Computing for Social Change Institute in collaboration with XSEDE Student Programs

Workshops - PY8

1. September 25, 2018, Morgan State University
   1. One day only XSEDE Overview and New User Training presented by Linda Akli and Jay Alameda
   2. Other schools to be invited include Coppin State University, Bowie State University
   3. Based on Dana's contact at the SPACI workshop will try to invite University of Maryland Eastern Shore to workshop and/or schedule campus visit
2. October 25 - 26, 2018, Clark Atlanta University - Spelman Workshop
   1. Day 1 content was presented
   2. Day 2 content was cancelled due to closing of schools for inclement weather
   3. Day 2 content to be rescheduled per CEE-BP Call notes
3. March 3/8/2019, UC Santa Barbara Black Studies Research Center
   1. 3Intro to XSEDE (Akli), Intro to Computational Thinking (Cahill), New User Training (Alameda)
   2. Follow up items include exploring collaborative proposals and inviting one or two faculty to participate in the PEARC19 ACSC Faculty workshop
      

 Workshops - PY7

1.  October 19 - 21, 2017, South Carolina State University Workshop and Leadership Meeting
   1. Planning team: Akli, Alameda, Cahill, Holly, Rivera, Damian Clarke (SCSU Champion), Joey Brenn (Claflin), and Terris Riley (Clinton College Champion)
   2. Pre-event survey conducted and due to small response, shaped the event as small introductory training event
   3. Registration used and a training allocation with John Holly as allocation manager used for account management (change from past practices)
   4. Participant email included Duo instructions for 2 factor authentication in addition to normal logistics information (change from past practices)
   5. Leadership meeting held at SCSU with the university president and deans. President demonstrated strong support for use of advanced computing and curriculum changes
   6. Follow up events will include a webinar series

Workshops - PY6

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1. Nov 2 - Python Part I Antonio Gomez (TACC)
2. Nov 9 - Intro to Linux, Part II, Daniel Lucio (NICS)
3. Nov 30 - Python Part II Antonio Gómez (TACC)
4. Dec 7 - R, David Walling (TACC)
5. Logistics: Ana Gonzalez (Campus Champion), promoted, obtained lab room, took attendance, onsite proctor
6. Logistics - Marquez Bland (TACC) set up the XSEDE Zoom conferencing for the event. This appeared to work well.
7. Logistics - John Holly (SURA) managed registration, provided sign-in sheets to Ana, and monitored the sessions
8. Logistics - Jay Alameda (NCSA) coordinated resource access
9. Evaluation: Attendees registered through the portal and attendance marked in the portal
10. Evaluation: Only a small number of surveys completed. Need to identify how to get a better completion rate for webinars.

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1. Planning team Akli, Alameda, Cahill, Holly, Rivera, Rachel Vincent-Finley (Campus Champion)
2. Pre-event survey opened Jan 17, 2016 and closed February 15.
3. Registration is over 30 participants and based on the campus culture could have significant number of walk ins.
4. Senior Leadership meetings are scheduled for Thursday, Mar 31. Linda and Kate will present along with Rachel Vincent-Finley, Associate Dean for Academic Affairs, College of Sciences and Engineering and Campus Champion.

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Campus Visits PY11 - To be determined. Virtual until pandemic conditions and travel restrictions change.

Campus Visits PY10 - None due to COVID related travel restrictions.

Campus Visits Prior to PY10/PY11

Conference Participation Prior to PY10/PY11