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XSEDE Quarterly Meeting Action Items and Decision Recording


  • Attendees not familiar with Zoom, please contact Leslie Froeschl or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.
  • You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.
  • Contact Ron Payne or Leslie Froeschl with questions.
  • Please submit any requested agenda items via the XSEDE Quarterly Topic Request form. All requested agenda topics can be seen HERE.


Date:  Wednesday, December 9th & Thursday, December 10th from 9:00 am - 4:00 pm CT

Location:  Remote Sessions only

Zoom coordinates sent by Outlook meeting invitation or available here.

Agenda (Final)

Wednesday, December 9th

Zoom coordinates


Time (CT)DurationTopic (presentation link)LeadActions/DecisionsParticipants
Plenary9:00am-9:15am15 minsGathering & welcomeAll
Plenary9:15am-9:45am30 minsPM&R updateAll
Break9:45am-10:00am15 minsBreak   
Plenary10:00am-11:45am105 mins

L2 Response to Climate Study


(L2 disaggregated reports here)

L2 Directors

L2 Response to Climate Study

Leslie Froeschl

Actions/ Decisions

Break11:45am-12:00pm15 minsBreak   
Plenary12:00pm-12:45pm45 mins

Review L2 diagrams demonstrating interconnections across project

Combined diagrams

L2 DirectorsAll
Break12:45pm-1:00pm15 minsBreak  


Parallel A1:00pm-1:45pm45 minsPY10/11 projected spendingL1s, L2s & others interested
Break1:45-2:00pm15 minsBreak   
Parallel A2:00-3:00pm60 mins

Updating Quarterly New User Training

Susan Mehringer

Linda Akli, Rosalia Gomez, Tom Maiden, Jason Allison, Jeff Sale, Victor Eijkhout, Sandra Kappes, John Urbanic

Parallel B2:00-3:00pm60 minsDev coordination council (XCI slides, RAS Slides)Nathan Tolbert

Dave Hart, Nathan Tolbert, JP Navarro, Maytal Dahan

Parallel C2:00-2:45 pm45 minsXSEDE SP Coordination/SP Forum membership reviewTabitha Samuel

Tabitha, Ron, Ruth Marinshaw

NOTE: Zoom coordinates will be sent separately by email for this session.

Parallel A3:00-4:00pm60 minsTargets for "other metrics"Tim BoernerL1s, L2s, L3s, PMs

Day 1 Close

Thursday, December 10th

Zoom coordinates


Time (CT)DurationTopic (presentation link)LeadActions/DecisionsParticipants
Parallel A-19:00am-9:30am30 mins2021 XSEDE User Survey planning - CEE

CEE, Eval team

Parallel A-29:30am-10:00am30 mins2021 XSEDE User Survey planning - ECSS

ECSS, Eval team

Parallel B9:00am-10:00am60 minsRevised XSEDE allocations policy statement
Break10:00am-10:15am15 minsBreak   
Parallel A-110:15am-10:45am30 mins

2021 XSEDE User Survey planning - OPS

Ops, Eval team

Parallel A-210:45am-11:15am30 mins2021 XSEDE User Survey planning - RASRAS, Eval team
Parallel B10:15am-11:15am60 minsAll XSEDE Education and TrainingLinda Akli, Dana Brunson, Rosalia Gomez, Jay Alameda, Rich Knepper, Aaron Weeden
Break11:15am-11:30am15 minsBreak   
Parallel A11:30am-12:30pm60 minsJohn Towns , L2s, and Task Force members: Linda Akli, Jay Alameda, Kate Cahill, Stephen Deems, John Holly, Boswell Hutson, Deb Nigra, Sergiu Sanielevici, Bob Panoff, Bobby Whitten
Parallel B11:30am-12:30pm60 minsROI data collection/analysis (ROI slides)
Break12:30pm-12:45pm15 minsBreak   
Parallel B12:45pm-1:45pm60 minsClosed session: 2021 XUS - COVID-19 (Discussion regarding 2021 User Survey questions related to XSEDE allocations and COVID-19 research)

Closed session: John Towns , Dave Hart, Ken Hackworth, Maytal Dahan, evaluation team only

Break1:45pm-2:00pm15 minsBreak   
Parallel A2:00pm-2:30pm30 minsTicket Metrics - KPI: making L3 managers aware of how this is calculated and reported.L3 Managers
Parallel B2:00-3:00pm60 minsROI data collection/analysis related to allocation processes (ROI slides)
Parallel A3:00pm-4:00pm60 minsROI data collection/analysis related to assessing the value of the user portal and educational materials (ROI slides)

Maytal Dahan Susan Mehringer Lizanne DeStefano Lorna Rivera Workforce Development & UII team and ROI team

Parallel B3:00pm-4:00pm60 mins

Integrating XRAS Staff Allocations with JIRA. Slides available at ecss-jira-xras scope.pptx

Sergiu and ECSS, Nathan and Dave for RAS, Shava, Lee, and JP for XCI, others as interested

Day 2 close   


  • Linda Akli not available 12/10 11am - 4pm CT.

Generic Slide Template

XSEDE Google Slides template

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