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Mission Statement

Working with the Program Manager, the project will fund a full FTE to help oversee budgetary issues, manage sub-awards, and assure timely processing of subaward amendments and invoices. They will work closely with staff in the University of Illinois’ Sponsored Programs Office to facilitate these processes. 

Goals, Metrics & KPIs

Metrics

MetricTargetSubgoal

Processing times for stages of processing sub-award amendments

< 41 calendar days / qtr 

Processing times for stages of processing invoices

< 45 calendar days / qtr 

KPIs

KPITarget
Number of Social Media impressions190,000 / yr
Number of media hits140 / yr

Average rating of staff regarding how well-prepared they feel to perform their jobs

4 out of 5 / yr

Percentage of recommendations addressed by relevant project areas

90%
Number of key improvements addressed from systematic evaluation10
Number of key improvements addressed from external sources10
Number of staff publications70 / yr

Team Members

NameInstitutionPosition
Ron PayneNCSAProgram Manager
Laura HerriottNCSAProject Manager
Lara RhoadesNCSABusiness Office

Please direct all question to xsede-admin@ncsa.illinois.edu

Communication & Meetings

  1. Weekly meetings with NCSA Business office
  2. Weekly XSEDE financial portal project meetings

XSEDE Finance Portal

XSEDE 2 Invoice tracking

  • Invoice tracking can be found in each Sub-Award Page

XSEDE Business Operations Process Flows

The XSEDE expense Tracking Policy and Process can be found by clicking here.

Campus Champion Fellows Reimbursements

Coming Soon

XSEDE 2 Sub-Award Processing Status PY8  NSF approval to spend not yet received

Institution

Draft Letter

Sent

Updates

Received

Letter

Sent

SOW/Budget

Received

(Goal: 41 days to

Final Agreement)

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

Comments
Cornell 083842-160907/30/188/9/18       
Georgia Tech 083842-160997/30/18        
Indiana8/3/18        
NCAR/UCAR8/3/188/3/18       
NICS/UTK8/3/188/15/18       
OK State (OSU)7/30/188/1/18       
Ohio State Univ (OSC)7/30/18

8/3/18

       
PSC/MPC8/3/18        
Purdue 083842-160717/30/188/2/18       
SDSC/UCSD7/30/18        
Shodor 083842-160648/3/18        
SURA 083842-160577/30/18

8/1/18

       
TACC7/30/188/14/18       
U Arkansas7/30/18        
U Chicago/ANL

8/8/18

        
Notre Dame         
U Oklahoma (OU)7/30/18        
USC-ISI 83842-160557/30/188/10/18       

XSEDE 2 Sub-Award Processing Status PY7 Spring 2018- Phase 2  NSF amendment received 2/8/2018

Institution

Draft Letter

Sent

Updates

Received

Letter

Sent

SOW/Budget

Received

(Goal: 41 days to

Final Agreement)

Sub-Award

Submitted

Agreement

Sent to Sub

Signed Agreement

Received

Final Agreement

Sent

 
Cornell 083842-16090  NA NA

NA 

 NA2/1/18 2/27/18  2/28/18 2/28/18 
Georgia Tech 083842-16099 Phase 1 NANA 2/8/182/14/185/4/18 6/18/18 
Indiana

 1/31/18

NA NA 2/14/18 2/20/182/27/18  3/6/183/8/18 
NCAR/UCAR 2/2/18NANA  2/8/182/14/18 2/27/18  3/27/183/29/18 
NICS/UTK 2/2/18 NANA2/8/18 2/14/182/27/18 2/28/183/5/18 
OK State (OSU) NA NANA NA  2/1/182/27/18 3/5/183/12/18 
Ohio State Univ (OSC)NA NANANA  2/1/182/27/18 2/28/18  2/28/18 
PSC/MPCNA NANA 

NA 

2/5/182/27/18  2/27/182/28/18 
Purdue 083842-16071NA NANA NA 2/5/18

2/27/18  

3/12/183/14/18 
SDSC/UCSDNA NANA NA 2/5/182/27/18 2/27/18  2/28/18 
Shodor 083842-16064NA NANA NA 2/5/182/27/18 2/27/18 2/28/18 
SURA 083842-16057NA NANA NA 2/5/182/27/18  3/7/18 3/8/18   
TACC2/3/18 3/28/18N/AN/A4/3/185/14/185/15/185/16/18 
U ArkansasNA NANA NA  2/5/182/27/18  3/1/183/6/18 
U Chicago/ANL 2/3/185/17/18  N/A5/17/185/17/188/1/18   
U GeorgiaNA NANA NA 2/5/182/27/18  3/7/183/8/18 
U Oklahoma (OU)NANANA NA 2/5/182/27/18  2/27/183/5/18 
USC-ISI 83842-16055NANANA NA 2/5/18 2/27/18 2/27/182/28/18 


Sub-Award Pages

PartnerPISubaward

Cornell

David Lifka083842-16090

Georgia Tech

Lizanne Destafano083842-16099
Indiana University Craig Stewart083842-16148

NCAR

David Hart083842-16061

NCSA

John TownsN/A

NICS

Greg Peterson083842-16054
Notre Dame (PY7-PY10)Nick BerenteTBD

Oklahoma State (OSU)

Dana Brunson083842-16059

Ohio Supercomputing Center (OSC)

Kate Cahill083842-16111
PSC Sergiu Sanielevici083842-16060

Purdue

Carol Song083842-16071

SDSC

Bob Sinkovits083842-16110

Shodor

Bob Panoff083842-16064

SURA

Linda Akli083842-16057

TACC

Kelly Gaither083842-16259

University of Arkansas

Jeff Pummill083842-16114

University of Chicago

Ian Foster083842-16096

University of Georgia (PY6-PY7)

Nick Berente083842-16089

University of Oklahoma (OU)

Henry Neeman083842-16121

USC-ISI

Ewa Deelman083842-16055
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