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Attendees:


Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meeting if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

 

2. XSEDE2 Reporting (Karla Gendler

Previously:

  • Previous discussion archived: SMT Meeting - July 20, 2017
  • (7/6) - IPR3 is due August 17th which means that text will be due to Project Managers on August 7th. The recommendation is that L3s should have their text to their PMs on the 2nd. This also means that L2s and L3s will need to be watching their email for questions on August 14th. Expect to see an email from Leslie Morsek the last week of July.
  • (7/6) - A risk review will begin the week of July 17th. Kandace (though JIRA) will be contacting all risk owners to review their risks where they will have to interact JIRA and their risks to mark them as being reviewed. She will be sending out documentation on how to do this with her email. All risk owners have JIRA accounts; they are the same as your Confluence wiki account and you can use your portal credentials to log in.
  • (7/20) Quarterly Risk Review underway. 
  • (8/3) Karla - currently in reporting cycle. Text due to Project Managers. Text in main google doc by 8/8. Due to NSF on 8/18. 100% compliance with Risk review. NSF panel response due to NSF 8/25
  • (8/17) Final stages of report. one outstanding item from XCI before submitting. Report will be submitted today.

Discussion:

  • (9/28) Karla - PY7 Plan and report accepted. Next report during SC. Risk review starts 10/16. Watch for emails and work with your PM to stay updated.

Decisions:


Actions:

  • Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need

 


3. XSEDE Website Redesign (Maytal Dahan)

Previously:

  • Previous discussion archived: SMT Meeting - July 20, 2017
  • (6/21) Maytal - freezing content by the end of this month for SMT review; then will begin flipping content
  • (7/6) Maytal - not quite ready for SMT review; content is taking longer than expected but should be ready by the end of July. SP & CEE content in the works. Expect a summary of the pages as they stand.
  • (7/20) In content gathering mode. Page is setup on Confluence for sign-off of each page.  ACTION: Ron to ask Kristin to respond to David's email concerning website.
  • (8/3) Maytal - getting final sign off. SMT will review before complete sign off.
  • (8/17) Email to SMT for feedback and approval on Fri. 8/11. Request for SMT approval, via email, on 8/24 due to the next two SMT calls cancelled.

Discussion:

  • (9/28) - everything looks good, dropping off agenda

Decisions:

 

4. LCCF: Preparing for "Towards a Leadership-Class Computing Facility - Phase 1" (17-558) (John Towns)

Previously:

  • (7/17) Added to agenda as a result of the discussion during the XSEDE All Staff meeting held at PEARC17
  • (7/17) Solicitation can be found at: https://www.nsf.gov/publications/pub_summ.jsp?WT.z_pims_id=503148&ods_key=nsf17558
  • (7/20) ACTION: Ron to talk to John about the owner, plan and availability date for the XSEDE collaboration document for this solicitation.
  • (8/3) John - each of the L2s need to create a list of resources/services they would be willing to provide, so that we can include it in a letter of collaboration; list due 8/11. Each offering would have a 1-3 line description. John will send a Google doc.
  • (8/17) John: Need to include how a proposer would gain access the services and any criteria and/or requirements for each item/service/options.
  • (8/17) John: Need CEE input ASAP.
  • (8/17) John: Would like to have something available by the end of next week (8/25) and it should be made available on the website somewhere.

Discussion:

  • (9/28) Ron - John working with team. Kristin and Maytal on standby for posting on website and ER get press release
  • (9/28) Nancy - ECSS reviewed text and OK

Decisions:

  •  

 

5. Wiki Policy Addendum (Karla Gendler)

Previously:

Discussion:

  • (9/28) Karla - will send link for vote before next SMT
  • (9/28) Kelly - concerned about wording surrouding violating policy; what are we really going to do. Missing content isn't a violation. Violation is terribly inappropriate. Perhaps reword. What is the purpose? Wiki guidelines. Anyone who doesn't follow guidelines is out of compliance.
    • Karla - making folks aware. Project Managers will handle it. SMT may need to step in. Could remove access and take down pages. Wiki is public, so we are determining what is allowable based on standards.
  • (9/28) Victor - guidelines, standards, policies are all different. Acceptable use vs. standards of use. Reference XSEDE acceptable use policy to cover appropriateness.
  • (9/28) Nancy - classifying missing information rather than violation

Decisions:

  •  


6. Consitution of the UREP (JP Navarro / Shava Smallen)

Previously:

  • (9/1) Document sent to SMT requesting review and feedback 

Discussion:

  • (9/28) Review, revise, and approve UREP constitution and the relative voting influence of various stakeholders
  • (9/28) JP - isn't the wrong list or missing anyone. Ratio to user and XSEDE staff isn't off.
  • (9/28) Nancy - Champions are underrepresented with only 1 vote
  • (9/28) Sergiu - ask Dana and Jeff, question of ratio, number of people in relation to tasks
  • (9/28) JP - online feedback
  • (9/28) Phil - domain champions and campus champions and NIP could represent the domains on the UAC
  • (9/28) JP - how many campus and domain champions would be approrpriate?
  • (9/28) Sergiu - 12
  • (9/28) JP - draft materials to UREP and share with champion members. 12 is good, that will give the UAC, champions, and XSEDE staff a third.
  • (9/28) Emre - there are also a about a dozen domains

Decisions:

  •  

7. XSEDE-wide web login (JP Navarro)

Previously:

  • (9/25) Topic added;  From JP:

This spring XSEDE introduced a new “XSEDE Login” and Identity Management (IdM) capability based on Globus Auth. This capability enables login using XSEDE username and password, campus InCommon credentials, and other federated credentials like Google ID. It also provides Web Single Sign-on (SSO), enabling XSEDE users and staff to login only once to access multiple XSEDE services. The XUP, the Community Software Repository (CSR), and XSEDE’s Confluence and JIRA services are already using this new XSEDE federated login capability.

XCI has reached out to all XSEDE affiliated user facing and internal/staff facing web sites operators to offer help migrating to this new XSEDE federated login capability:

    • Training sites: CI-Tutor, Cornell Virtual Workshop, XSEDE Moodle
    • XSEDE Resource Allocation Services (RAS)
    • Operations: Tickets, RDR, mailing list archive (mhonarc), nagios, XES index, sharepoint, Zimbra briefcase
    • XDMod

Please encourage your teams to upgrade to this new login capability.

Please let XCI know if we are missing any web services.

Discussion:

  • (9/28) 

Decisions:

  •  

8. Expanding XSEDE’s Software Capabilities thru Community Collaboration (JP Navarro)

Previously:

  • (9/25) Topic added;  From JP:

Concept executive summary: https://docs.google.com/document/d/1TKZ2c2nymWV7aQYw3Sr2JFp-tIbzR1ug-sAjbnQeMxI

Collaboration between XCI and ECSS.

Dave plans to share and requested feedback from the NSF.

Discussion:

  • (9/28) Nancy - interested in this moving forward and including John Cazes
  • (9/28) Sergiu - SP forum involvement

Decisions:

 

9. Publication Initiative (Laura T. Herriott and Victor Hazlewood)

Previously:

  • (8/25) Updated version (including updates from SMT feedback) sent to SMT for review.

Discussion:

Decisions:

  •  (9/28) Dave H - recommends to not have a specific number and leave that to the planning process; ACTION Ron check with John
  • (9/28) Victor - doesn't exclude ECSS papers, elevates others who do not have a peer reviewed process to publish into
  • (9/28) voting all positive for those on the call; ACTION Ron will follow up with Kelly, Dave H

Status updates:

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)
  • Identification of recent improvements implemented

Updates from SMT members:

  • PI (John/Ron) - 
    • Reminder for Oct. XAB webinar topics
    • Mid-year review preliminary agenda - email send today to leadership team
  • CEE (Kelly) - 
  • ECSS (Nancy/Ralph/Sergiu) - discussed changing metrics; LCCF responses
  • XCI (Dave L/Craig) - 
  • Ops (Greg/Victor) - LCCF responses; multifactor authentication plan; PIF
  • RAS (Dave H/Ken) - 
  • Program Office (Ron/Laura) -
    • PY7 Amendments update
    • L2 Metrics Review sessions: ECSS complete, XCI scheduled, RAS & Ops open dates/times recieved, need CEE date/time options
    • ER finalizing plans for SC17 XSEDE booth & program.  A summary of the plan will be sent to the leadership team early next week for feedback.
  • SP Forum (Dan) -  
  • UAC (Emre) - 9/27 meeting; need to either have more frequently or extend the time. John gave XSEDE update, Dave H gave update on allocations, John Cazes gave update on transition to Stampede 2
  • PM&R (Karla/Scott) - 
  • NSF (Bob) - 

Record improvements: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw

Next Meeting:  October 11, 2017

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