Attendees:
| NAME | PRESENT ?/X |
|---|---|
| Ron Payne |  |
| Laura T. Herriott | |
| John Towns | |
| Kelly Gaither | X |
| Emre Brookes | X |
| Dan Stanzione | X |
| Karla Gendler | X |
| Scott Wells | |
| David Lifka | |
| Gregory Peterson | |
| Victor Hazlewood | |
| Scott Lathrop | X |
| Unknown User (roskies) | X |
| Nancy Wilkins-Diehr | X |
| Sergiu Sanielevici | |
| David Hart | |
| Ken Hackworth | |
| J Ray Scott | |
| Craig Stewart | X |
| Lizanne Destefano | |
| Rudi Eigenmann | X |
Canonical Meeting Template (as a reminder):
1. Review of meeting agenda
2. Addressing issues
- Description/Status of issue
- Review of action items from previous meeting if any
- Recommended actions and discussion of same
- Close issue or identify next action items
3. Status updates from SMT members
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
Agenda/Notes
1. Review of Meeting Agenda: Any comments/additions?
2. XAB (John Towns)
Previously:
- Previous discussion archived: XSEDE 1.0 SMT Meeting Archive
- (6/23) Laura - will need another science rep, so please send John suggestions
- (6/23) Ron - will also need to assign a chair
- (7/8) Ron - Per PEP chair assignment expected by fall 2016
- (8/4)
- Rotating 3 members off and will be requested a new under-represented team member
- Next meeting 8/17 and will update them on Review and award process, the Project Improvement Plan process, NSCI and XSEDE's Role, and XAB expectations (including assigning a Chair, and a short written summary of meeting calling out)
- (8/18) John - XAB yesterday and provided update to date. Discussed the Project Improvement Fund process Ron drafted; will get broader XSEDE feedback as well before PY7 planning process. Also discussed naming an XAB Chairperson who would also write a Summary Report for each meeting. NSCI and the role of XSEDE tabled to next meeting.
Discussion:
- Following-up with XAB members to reaffirm commitment and request chairperson nominations
- Next XAB meeting is 5-Oct; Need input on additional topics
Decisions:
Actions:
- (8/18) John - send list of new XAB names to SMT for input
- (9/15) John to send list of names to Ron
- (9/15) L2 - what strategic questions do you want to present to XAB?
3. XSEDE2 Reporting (Karla Gendler)
Previously:
- (8/18) Karla - schedule for the final report coming together before SC and due in October. XSEDE2 reporting process documentation and new set of instructions, template, etc. Planning process will quickly follow.
Discussion:
- (9/15) Scott - KPI and metrics appendix almost complete for final report as well as the response to the panel review
- (9/15) John - will have a PI-level coordinated panel response
- (9/15) Scott - working on template for first IPR
Decisions:
Actions:
- Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need
4. XSEDE2 Wiki Discusion (Karla Gendler)
Previously:
- Previous discussion archived: SMT Meeting - August 18, 2016
- (8/18) Karla - previous wiki hosted separate sites for UAC, etc. Janet is preparing a list of questions we need to get answered
- (8/18) John - what is the policy on public access to pages?
- Personnel information, security, group meeting notes and more should remain private
- Group meeting notes should be public or in the very least decisions and actions public
- Rudi - need to see how input provided affected decisions made
Discussion:
- (9/15) Scott - watch for wiki policy document. Wiki currently going through security review.
- Dave - team calendaring solution?
- Scott - yes, considering a plug-in and will get an update
Decisions:
Actions:
5. XSEDE17 Conference Update (David Hart)
Previously:
- (8/4) Dave - XSEDE17 and independence from XSEDE
- No funding from XSEDE and not a formal deliverable under XSEDE2
- UIUC's responsibility as a steward of XSEDE as a deliverable
- Sponsors may take issue with the name change if not described as a continuation
- Conference branding, XSEDE.org for mailing lists, wiki pages, website, etc.
- Staff participation is volunteer only and make sure local supervisor pays for travel understands daily duties and travel
- Campus Champions may have to submit a proposal to participate, for example, if totally separate
- Sponsorship and whether XSEDE is a sponsor to maintain the connection
- Evaluation and XSEDE
- Networking was in Tim's SOW ACTION need to clarify this
- Dave, Sergiu, Kelly need to talk to IEEE ACTION
- Contract in place very soon, might need an interim webpage as a starting point for the rebranding exercise
- John
- Suggests a parallel session at the quarterly meeting ACTION Laura
- Independent website
- As the PI I strongly encourage involvement in this conference
- Question of travel charged to XSEDE
- Additional discussion needed
- Will also have Program Officer change
- (8/18) Dave - committee is progressing. IEEE planning guide showed that we are 15 months behind. An official name is needed very soon.
- John - PIs isolating list
- Dave - webpage and language from John endorsing value of conference transition
Discussion:
- (9/15) Dave - UCAR can accept sponsored funds. Committee is rounding out. Have a hotel contract. CFP being edited
- (9/15) John - naming: conversation with Advancing Research Computing on Campuses (ARCC) group. They have meeting in March. This group could have a campus-level track. Objectives are correct, we have not brought in enough of the players and defined participation.
- Could be aggressive and move forward with renaming and rescoping, dragging folks along
- Defer a year and use next year as a well-proclaimed transition
- (9/15) Sergiu - XSEDE17; '18 would be the new name or XSEDE18?
- John - '18 would be the rebranding year. Any first year is going to be an attendance challenge
- (9/15) John - realizing there are other groups who may or may not want to co-locate as well
- International: PRACE, EGI, ComputeCanada, Riken
- (9/15) Dave - hotel space is not an issue to expand
- (9/15) Laura - will get clarification from NCSA, but was mentioned that the award may need to be reduced by the amount of any program income taken in from an XSEDE-named conferenece (program income is considered sponsorships and registration dollars)
Decisions:
Actions:
- Dave write 1-page version of scope and intent of conference
6. SP Forum and XSEDE Federation (Dan)
Previously:
- Previous discussion archived: XSEDE 1.0 SMT Meeting Archive
- (6/23) Victor - letters of intent on wiki, SP Forum membership on website--they don't match
- Laura - working with Dana Brunson to make sure going forward on XSEDE2 it is; will follow up
Dan - Vice chair, Jim Lupo retired 6/30. J. Ray Scott is the new chair
Dan - Gathering guidance on discussion about how XSEDE brand can help L3 members. L3 Information has been collected and added to SW registry.
- ACTION Add Ray to these meetings and email distribution list
- Pilot for account mechanisms and XCI process
- Stanford and South Dakota now members
- Victor - Greg submitting NICS as L2 soon; ACTION meet with Amy and Dave to map out
- Dan - Not all federation members understand change from X1 to X2, request is for each L2 to attend a call in Aug or Sept to provide 15 min describe changes in their area from XSEDE 1 to XSEDE 2. Calls are Thurs. @ 4pm ET. L2's please contact Dan directly to schedule a time.
Discussion:
- LOIs received from PSC for Bridges and NICS to renew as a Level 2 provider.
- (9/15) J Ray - Bridges LOI and XSEDE2 as a theme with L2 and L3 managers reporting. Recommending SSO be extended to L3 members, and Victor is championing that effort. Continuing to take input on Program Plan
Decisions:
Actions:
7. New XSEDE2 Capability Delivery Plans (David Lifka)
Previously:
- Purpose: Introduce the SMT to new Capability Delivery Plans developed by the XCI team and to request feedback over the next ~2 weeks.
- (6/23) JP - concise picture of plan for each use case. CPD is non-engineering public-facing document. Anyone on SMT could see these and help to identify gaps. New XCI is asking SMT and UREP to look over initial CDPs.
- large file data usage
- data analytics related software
- Dave - CPDs are the lifeline for XSEDE2. Wants to be able to work across XSEDE area to identify new use cases so that we have a new pipline for capabilities
- Nancy - user surveys might have suggestions. CPDs impact labor in other areas. Can ask users for input as well.
- Dave - what is the right communication path to stay connected? Need to be as proactive as possible
- Ralph - changes in allocations have been requested
- Victor - we have a lot of interest from the un-allocated SPs, focus on SP forum requested access to things we already have–those could provide good impact numbers
Discussion:
- (9/15) Dave - invite JP to meeting ACTION Ron and request that documentation be provided ahead of time
Decisions:
Actions:
- ACTION JP sent email to leadership 6/22, please post feedback by July 15
8. XSEDE Code of Conduct (Ron Payne)
Previously:
- Purpose: Discussion on the creation and communication of an XSEDE Code of Conduct.
- Added to agenda 15-Sep.
Discussion:
- Draft Code of Conduct created and sent to PIs for review by Laura T. Herriott.
Decisions:
9. XSEDE2 Budget & Sub-Award Processing (Ron Payne)
Previously:
- Purpose: Provide status and discuss any SMT level point regarding the XSEDE 2 budget approval and sub-award processing.
- Added to agenda 15-Sep.
Discussion:
- Two partner institutions (TACC & U Chicago) reviewing draft SOW Guidance letters.
- Budget to be submitted to PIs for review and approval as soon as all draft SOW Guidance letters are approved
- Draft WBS Effort Budget sent to L2s and L3s for review
- Business Office pre-loading documents and tools to expidite the sub-award processing
- Preemptive collection of partner institution paperwork beginning Fri. 16-Sept or Mon. 19-Sept.
Decisions:
Actions:
10. Project Improvement Fund Process (Ron Payne)
Previously:
- Purpose: Provide status and discuss any SMT level point regarding the XSEDE Project Improvement Fund Process.
- Added to agenda 15-Sep.
Discussion:
- Initial draft of process reviewed by XAB and XSEDE leadership.
- Updated draft to be released for review next week.
- SP&E team creating the supporting documentation for process.
- Program Office is collecting potential Project Review Board (PRB) members from SMT
Decisions:
Actions:
Status updates:
Follow this basic outline:
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
Updates from SMT members:
- PI (John/Ron) - exploring information service as a service and utilizing XSEDE's service via API to Illinois or other campuses. Would like feedback if others think we should not go down this road.
- Victor - good for campuses, Big Data Hubs, and others
- Dave H - offering explicit support
- John - will follow up with PIs as well
- CEE (Kelly/Scott)
- ECSS (Nancy/Ralph/Sergiu) - optimization ladders, JIRA replacing Sciforma and its functions. Documenting best practices we've learned in the realm of advanced user support.
- XCI (Dave L/Craig)
- Ops (Greg/Victor) - XOC updating queues. Plans for various groups moving along. Satisfaction survey for all tickets closing.
- RAS (Dave H/Ken)
- Program Office (Ron/Laura)
- SP Forum (Dan)
- UAC (Emre)
- PM&R (Karla/Scott)
- NSF (Rudi)