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Attendees:


Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meeting if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

 

2. XSEDE2 Reporting (Karla Gendler

Previously:

  • Previous discussion archived: SMT Meeting - July 20, 2017
  • (7/6) - IPR3 is due August 17th which means that text will be due to Project Managers on August 7th. The recommendation is that L3s should have their text to their PMs on the 2nd. This also means that L2s and L3s will need to be watching their email for questions on August 14th. Expect to see an email from Leslie Morsek the last week of July.
  • (7/6) - A risk review will begin the week of July 17th. Kandace (though JIRA) will be contacting all risk owners to review their risks where they will have to interact JIRA and their risks to mark them as being reviewed. She will be sending out documentation on how to do this with her email. All risk owners have JIRA accounts; they are the same as your Confluence wiki account and you can use your portal credentials to log in.
  • (7/20) Quarterly Risk Review underway. 
  • (8/3) Karla - currently in reporting cycle. Text due to Project Managers. Text in main google doc by 8/8. Due to NSF on 8/18. 100% compliance with Risk review. NSF panel response due to NSF 8/25
  • (8/17) Final stages of report. one outstanding item from XCI before submitting. Report will be submitted today.
  • (9/28) Karla - PY7 Plan and report accepted. Next report during SC. Risk review starts 10/16. Watch for emails and work with your PM to stay updated.
  • (10/12) Next IPR due 11/15; schedule being sent by Leslie M on Mon (10/16)
  • (10/12) Risk review starting on Mon. email coming from Kandace 
  • (10/26) Karla - IPR 4 email went out due 11/14, see emails from Leslie M. Risk review underway as well, see emails from Kandace

Discussion:

  • (11/9) IPR4 is on-track for release to John tomorrow (11/10)

Decisions:


Actions:

  • Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need

 

3. XSEDE2 Mid-Year Review (John Towns)

Previously:

  • John - Jan 11-12 in Alexandria
  • Observe review as first with Bob Chadduck
  • Assign owner of 3 discussion topic areas ACTION Laura move to wiki
    • Onboarding - Nancy
    • Cybersecurity - Adam; other operational topics - Greg
    • KPIs and Metrics review - Ron introduction and overview of process; driven by evaluation processes - Lizanne
  • One more SMT on 11/9, then Thanksgiving, then Quarterly, then holidays
  • Small group meeting with John (Laura requested from Amber)
  • Present metrics review findings at the December review and then transition during at PY8
  • Dave L - collecting metrics immediately to see if they collect what we want them to

Discussion:

  • (11/9) John: Bob C. has asked for more information on split-funded staff members (staff partially funded by and XSEDE and other externally funded projects). Objective is to show the benifet of sharing knowledge to and from XSEDE. This will be shared during the mid-year review in Jan. and then in more detail during the June panel review.

Decisions:


Actions:



4. XSEDE2 Knowledge Base (Craig Stewart)

Previously:

  • (10/26) Sergiu - What is the status of the XSEDE Knowledge base, https://portal.xsede.org/knowledge-base ? Is it still being maintained, ensuring that all information therein is up to date and does not contradict the content of information presented by other forms of XSEDE documentation?
  • (10/26) Maytal - The knowledge base is managed/run by IU. It was part of XSEDE2 that no longer got funded but it was my understanding that IU wanted to continue to maintain the KB even without funding. Our contacts for IU regarding KB have traditionally been Paul Brown padbrown@iu.edu and Chuck Aikman caikman@iu.edu so they are the right people to talk to regarding updating of KB. We just pull the information from the KB we don’t handle the detailed articles. 
  • (10/26) Laura - Ron manages Project Documents which is a wiki page linked from the About tab on the website. Several project managers are able to load documents into IDEALS as well.
  • (10/26) Sergiu - ticket system and front-line interaction, users who read knowledge base articles conflicting. Missing references to XStream. Changes in XSEDE documentation and how that gets propogated to knowledgebase articles.
  • (10/26) John - re-affirmation that Indiana would like to do this. Don't recall this was a problem previously? Is there a process that is now broken? How was it done in the past?
  • (10/26) Craig - will verify that with IU team. None of that team is seeking updates. Need to change the pipeline. They used to get information by solicitation. ACTION: Craig will verify charity work on the condition that they receive information ready for KB. Create a process for contribution to KB
  • (10/26) John - different than the way we did it before, so need to put process into place. Could be part of SP onboarding process as well. Have to isolate where information has been coming from: SP, XOC monitoring for content, others.
  • (10/26) Sergiu - delete articles that are no longer pertinent or out-of-date

Discussion:

  • (11/9) Topic not discussed on call.

Decisions:



5. North Dakota State University Request to become a Level 3 XSEDE Service Provider  (Ron Payne)

Previously:

  • (11/6) Added to agenda; Letter sent to SMT for review

Discussion:

  • (11/9) Majority of L2s reviewed the LOI and approve their joining the SPF and XSEDE Federation.
  • (11/9) ACTION: Ron to send acceptance letter

Decisions:

  • (11/9) approved by SMT


6. PIF PY7-02 & 12 Merged Plan - For Review and Approval  (Ron Payne)

Previously:

  • (11/6) Added to agenda; Plan sent to SMT for review

Discussion:

  • (11/9) L2s that have reviewed the plan and approve with the request to ensure the staff training objective and activities are emphisized.

Decisions:

  • (11/9) Approved "as is" with comment back to PIF team emphasizing the importance of the staff training aspect. 


Status updates

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)
  • Identification of recent improvements implemented

Updates from SMT members:

  • PI (John/Ron) - 
    • Annual NSF Panel review will be week of week of June 11, 2018
  • CEE (Kelly) - NTR
  • ECSS (Nancy/Sergiu) - 
    • Discused results of Climate Survey, mainly around communications.
  • XCI (Dave L/Craig) - NTR
  • Ops (Greg/Victor) - 
    • Prep for mid-year review
    • Received updated Duo pricing which impacts MFA PIF submission.
  • RAS (Dave H/Ken) - 
    • RAS systems ready to go for PIs to verify accounts, will be enforced for the first time during Dec allocations
    • L3 change for A3M from Amy to Ester
  • Program Office (Ron/Laura) -
  • SP Forum (Dan) - 
    • Met last week, Nancy shared XAB onboarding process; will have SP forum statement of support
  • UAC (Emre) - 
    • Meeting coming up soon to review User Satisfaction survey
  • PM&R (Karla/Scott) - NTR
  • NSF (Bob) - Not present

Next Meeting:  December 21, 2017

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