Attendees:
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| Victor Hazlewood | |
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| Tabitha Samuel | |
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| JP Navarro | |
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| Bob Chadduck | |
Canonical Meeting Template (as a reminder):
1. Review of meeting agenda
2. Addressing issues
- Description/Status of issue
- Review of action items from previous meetings if any
- Recommended actions and discussion of same
- Close issue or identify next action items
3. Status updates from SMT members
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
Agenda/Notes
1. Review of Meeting Agenda: Any comments/additions?
2. XSEDE2 Reporting (Leslie Froeschl)
Previously:
- Previous discussion archived: SMT Meeting - February 25, 2021
Discussion:
- L3s should be finalizing submission of PY11 planning text to PMs. L2 deadline for final text is next Wednesday 3/31.
- Annual report process will start May 1.
Decisions:
3. Update on terminology task force (Linda Akli )
Previously:
- (1/28) Previous discussion archived at SMT Meeting - December 17, 2020
- (1/28) Anticipate sharing something before next SMT call. Working to build guidance around the list. Pulling out what is really relevant to XSEDE.
- (2/11) Hoped to send info out for review this week, but discovered that procedures/guidelines for adding new terms/how list will be managed is missing. Gender-related terms were also missing from the list. Task Force working to add that info and then it will be shared with SMT.
- (2/25) Putting procedures together to go with the list. Everyone on the team has assignments for moving this forward.
Discussion:
- Presentation at QM. Proceeding with plans outlined there.
- ECSS discussion re. use of "NIP" as acronym for Novel & innovative projects. Will now be NaIP instead. Want to keep the Novel & Innovative projects name, but acknowledge that NIP is offensive to some people.
- Task force trying to wrap up by May timeframe and move to maintenance mode after that.
Decisions:
4. XSEDE2 Spin-Down Date (John Towns )
Previously:
- (3/25) Added to agenda
Discussion:
- If we go a long time without knowing who the successor is, there will come a point that we'll have to start ramping down. Trying to understand if there is a date that we will start shutting things down & won't be able to start back up without reasonable amount of effort or that there wouldn't be enough funded time to bring back. At which point transition becomes unavailable.
- Survey of all services–some don't have mapping to the new plan. 3 month timeframe has been discussed to notify users that there isn't a direct mapping.
- What to do about XDCDB as it holds everything together. Down time for XDCDB will be significant.
- Issue shut down command to all servers on 8/31/22 with hope that they can be brought back up.
- Need to communicate across the project for PY11 planning and to successor awards so they know what the drop dead date is.
- Could be awkward in allocations. Allocations could be made and then nothing to give them. Mitigation plan for this.
- When to stop offering ECSS: ECSS has discussed this and is working on language re. how they'll explain this. Possibly March 2022.
- Potential staff volatility towards end of award.
- Should be discussed in the PY11 plan. This is a good topic to get input from XAB on.
Decisions:
- Leaving this topic on the agenda to discuss at the next meeting.
5. XSEDE2 PY11 Budget (Ron Payne )
Previously:
- (3/25) Added to agenda
- Ron sent out list of PIF projects that could be funded by email.
Discussion:
- Bob & Phil to revisit amount requested for ECSS training and report back if the amount will change.
- Need to discuss prioritization for the PIFs in light of this being the final year of XSEDE.
- If there are any new PIF ideas, they should be submitted via the Online PIF Submission form ASAP so they can be considered.
- Do we want to leave some funds to stretch XSEDE out a couple extra weeks in case there is a delay in transitioning?
- Discussed with Bob options for us if there are delays and received no guidance. Given that, don't see a reason to leave money on the table as a contingency plan.
- Ron plans to schedule individual discussions with subaward PIs & their business office folks in the coming weeks re. PY11.
- Making subs whole for participant support–either with unspent funds or a budget ask.
Decisions:
6. Prep for April XAB call (John Towns )
Previously:
- (3/25) Added to agenda
Discussion:
- Suggesting that each L2 sends slides with questions for feedback they would like the XAB to respond to. 20 mins per L2, 30 mins for John, 3 10-min breaks = 3 hours.
- Add questions to first slide
- Notion of things that might be good for input: doubts/questions you might have about presentation, unique concerns we have in this last year.
- Final slide decks with questions for feedback will be due April 8.
Decisions:
7. Approval of revised allocation policies (David Hart )
Previously:
- (3/25) Added to agenda
- See the current draft of the updated policies here.
Discussion:
- Will vote later.
Decisions:
Around the call up
Follow this basic outline:
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
- Identification of recent improvements implemented
Updates from SMT members:
- PI (John/Ron) -
- Tim
No update
- CEE (Kelly) -
- No update
- ECSS (Bob S/Phil/Sergiu) -
- Thanks to Eric Blau, Shava, Dave to automate XDCDB with ECSS Jira/Confluence project tracking system. When someone gets an ECSS allocation, the project is auto created in the ECSS tracking in Jira/Confluence.
XCI (Dave L/Rich) -
- Working with ECSS on pilot on Pegasus on workflow capabilities. Looking for users/SPs who could participate in pilot. If you know anyone, send them to Shava & JP. Users: any applications that have multi-tier dependencies, need some kind of tracking of multi-jobs. SPs: make login node available to run in HT condor. Shouldn't be a lot of effort for them.
- Tabitha met with Jetstream2 team. Tentatively going to production in October pending hardware procurement, so may be a delay
- Ops (Greg/Victor) -
- Should think about making disaster recovery snapshots to archive for worst case scenario if there isn't anyone available to transition a service to.
RAS (Dave H/Ken/Nathan) -
- March XRAS: 96% success
- Close to working with ORCID to get XRAS as ORCID certified product.
- Allocations policies moving along
- Worked on UI for XRAS at last meeting that might be rolled out at NCAR in April
- XRAS/AMIE/Jira integration for ECSS
- Program Office (Ron/Leslie) -
- Reminder: Enter Publications in XUP and documents in IDEALS
- Reminder: Reference collaborations in tracking worksheet: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw
- Reminder: Address recommendations (Jira)
- XAB: Friday April 16 10am-1pm CT; Slides due April 8.
- Continuing to move forward with IRIS for economic impact study. Getting approval from NSF to add U Mich as a subaward to the grant to we can move forward.
- Ron happy to send out statement of work, expected outcomes.
SP Forum (Ruth) -
- Sent letter to XSEDE/Bob Chadduck in response to ACCESS solicitations with number of questions. Bob responded but didn't provide any answers.
- Met about single source for SP info. Tabitha & Ruth meeting to do some clean on up SP reps etc.
- UAC (Emre) -
- No update
- NSF (Bob C) -
Next Meeting: SMT - April 8, 2021