Attendees:
| NAME | PRESENT  / |
|---|---|
 | |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| Victor Hazlewood | |
| |
| |
 | |
| |
| Tabitha Samuel | |
| |
| |
| |
| Bob Chadduck | |
Canonical Meeting Template (as a reminder):
1. Review of meeting agenda
2. Addressing issues
- Description/Status of issue
- Review of action items from previous meetings if any
- Recommended actions and discussion of same
- Close issue or identify next action items
3. Status updates from SMT members
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
Agenda/Notes
1. Review of Meeting Agenda: Any comments/additions?
2. XSEDE2 Reporting (Leslie Froeschl)
Previously:
- Previous discussion archived: SMT Meeting - February 25, 2021
- (3/25) L3s should be finalizing submission of PY11 planning text to PMs. L2 deadline for final text is next Wednesday 3/31.
- Annual report process will start May 1.
- (4/8) Wrapping up PY11 plan today.
- XAB: Friday April 16 10am-1pm CT; Slides due by end of day TODAY (with questions for XAB feedback). Please place them here: https://drive.google.com/drive/u/3/folders/1Cm7K7KajAIjJKaoTZcGIfMKloVS3720e.
- Requested SP Forum volunteers to sign up to review/provide feedback to an L2 of their choosing. Sent reminder today and hope to get at least one reviewer for each L2 area. L2s: please send Leslie a few times you could do a 30-min call with these folks in the next couple weeks.
- Annual report process will start May 1.
- (4/22) Meetings with SP Forum reps set up for CEE, XCI, Ops. Still working on scheduling ECSS & PgO. No one signed up for RAS.
- Annual report process begins May 1.
- (5/6) Annual report text due to your area project manager TODAY
- If you haven't done so already, each L2 should email Leslie to confirm that your spin down dates in the spin down spreadsheet are accurate to the best of your knowledge: https://docs.google.com/spreadsheets/d/1BhNDGNCRh5tZZ4rhcqIZthm2Nay06N8dckWL1aVsOaI/edit#gid=0
- (5/20) Annual Report is with John and should be submitted today.
- Panel review slides will be updated with org charts by next week.
- (6/3) Panel review slides have been posted and link was emailed. First run will be at Quarterly meeting (June 22-23).
Discussion:
Decisions:
3. SP Forum application from Fluid Numerics (Ruth Marinshaw )
Previously:
- Previous discussion archived: SMT Meeting - May 6, 2021
- SP Forum discussed the request at its May 27 meeting
- General consensus that this could be a good opportunity to help FN learn how to work with the community, no major objections
Discussion:
- 2nd respond clarified their intention. Looking to support the community. Providing some resources at no cost.
- Worth trying and seeing how it goes.
- some don't like to set precedent of bringing in a commercial provider
Decisions:
- Vote to approve: 2 no votes; all others: Yes. Majority approves. Ron will send out acceptance letter.
Around the call up
Follow this basic outline:
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
- Identification of recent improvements implemented
Updates from SMT members:
- PI (John/Ron) -
- Starting to get reminders from Bob C re. upcoming review. John to create Google drive to share materials with NSF panel. If any background documentation that you think he should include, let him know (he will include RY5 annual report).
- Tim
No update
- CEE (Kelly) -
- Starting prepping for review.
- A lot of student programs happening now (SPICE, gearing up for ACSC, REU starts next week)
- Good attendance at terminology task force training & great participation. Kicking off going through materials.
- ECSS (Bob S/Phil/Sergiu) -
- Had an ECSS all-hands meeting yesterday. Discussed end-game for XSEDE/ECSS. Didn't hear major concerns or questions. Discussed things we can do as a team to support the community as projects ramp down.
- Had an ECSS all-hands meeting yesterday. Discussed end-game for XSEDE/ECSS. Didn't hear major concerns or questions. Discussed things we can do as a team to support the community as projects ramp down.
XCI (Dave L/Tabitha/Shava) -
- Working on panel review slides
- Working on panel review slides
- Ops (Greg/Victor) -
Getting ready for review.
Delta (NCSA), KY, DE, A&M now have buckets in ticket system.
Johns Hopkins isn't there yet. Needs to be added. Tabitha will be sure it's added.
RAS (Dave H/Ken/Nathan) -
XRAS is now an ORCID Certified Service Provider — see https://info.orcid.org/orcid-certified-service-providers-list/
XRAC meeting Monday.
- Planning for in-person meeting in Dec.
- Program Office (Ron/Leslie) -
- Reminder: Enter Publications in XUP and documents in IDEALS
- Reminder: Reference collaborations in tracking worksheet: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw
- Reminder: Address recommendations (Jira)
SP Forum (Ruth) -
- No update
- UAC (Emre) -
- Will be planning post-review UAC meeting for early July.
NSF (Bob C) -
Next Meeting: SMT - June 17, 2021