SMT Meeting - June 21, 2018

Previously:

• (5/10) John emailed a draft of his thoughts on an alternate agenda for the NSF Panel Review.
  • Ron - Lizanne thought there should be an Evaluation topic for 15-20 minutes
• (5/24) Panel Review wikipage
• (6/18) Previous discussions can be found in meeting notes from 5/24

Discussion:

• (6/21) Ron - still

Decisions:

• note

Actions:

4. XSEDE Staff Publications Initiative & Technical Report Series (Laura T. Herriott and Victor Hazlewood) 

Previously:

• Discussion during June Quarterly Meeting: https://docs.google.com/document/d/14LZAAAADKdsN9QqHVO6LlIM8p5qwEDghInrh8OyOJ2k/edit

Discussion:

• (6/21) Laura - requested email distribution list. Reviewing Berkeley and Illinois Tech Report Series policies; in particular the notion of numbering has come up as a lesson learned when establishing a new series. Currently, Laura, Victor, Ron, and Craig will vet the Technical Report series process and share, we welcome others who are interested.

Decisions:

• note

Actions:

• ACTION for SMT due 7/19 - to review and provide feedback, moving toward approval this summer: https://docs.google.com/document/d/1tjJy5uUU203C_KNcgi_1S-GwkLbkWkxAJuc20s8qxYU/edit#

5. XSEDE External Code of Conduct - Phasing into website (Ron Payne / Maytal Dahan) 

Previously:

• (6/8) - Added to agenda
  • Suggested phases:
    • Phase I - basic wording on the site since there was clear directive from NSF regarding harassment and repercussions for grantees.  web page: https://www.xsede.org/codeofconduct
    • Phase II – create the form for reporting. Need ETA
    • Phase III – add it to the portal account creation and training registration forms as a check off box indicating read and understand. Need ETA

Discussion:

• (6/21) - Suggested phases: 
  • Phase I - basic wording on the site since there was clear directive from NSF regarding harassment and repercussions for grantees.  web page: https://www.xsede.org/codeofconduct
  • Phase II – create the form for reporting. Need ETA
  • Phase III – add it to the portal account creation and training registration forms as a check off box indicating read and understand. Need ETA

Decisions:

• note

Actions:

6. TACC Special Allocation - Use of XRAS (Ken Hackworth / David Hart) 

Previously:

• (6/20) - Added to agenda via request from Ken Hackworth

Discussion:

• (6/21) Dave H - custom allocations for TACC. Concerned about precedent and doing that for other SPs 
  • Kelly - NSF asked TACC to handle special project allocations like LIGO separately than other allocations. Hoping to use the regular allocation process still. 
  • Dave - could we leverage the common discretionary allocation or does it have to be TACC only?
  • Kelly - NSF wanted Stampede2 submissions for large allocations to be handled separately
  • Shawn - as an SP not clear on the motivation, we get experimental side requests. Normal channels vs. discretionary, not clear
  • Kelly - Bob is asking us to track them in a more formal way rather than giving them access
  • Shawn - it would behoove the NSF to clearly articulate their objective so that different program officers are doing the same thing
  • Kelly - large requests and the scale of Stampede2. Large Community Allocation is how Dan referred to it
    • Stampede2
    • Any others should be discussed with Chris
  • Dave - by invitation only and Chris will tell Ken via ticket when they come in, from the user perspective rather than the resource perspective

Decisions:

• note

Actions:

Status updates