Attendees:
Canonical Meeting Template (as a reminder):
1. Review of meeting agenda
2. Addressing issues
- Description/Status of issue
- Review of action items from previous meeting if any
- Recommended actions and discussion of same
- Close issue or identify next action items
3. Status updates from SMT members
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
Agenda/Notes
1. Review of Meeting Agenda: Any comments/additions?
2. XSEDE2 Reporting (Karla Gendler)
Previously:
- Previous discussion archived: SMT Meeting - May 24, 2018
- (6/21) Scott - about half-way through the current reporting cycle that runs May through July. Timelines will go out in July for an August report prep time.
- (6/21) Ron - Annual Report was approved, and it has been loaded into IDEALS
Discussion:
- (7/19) Karla - IPR L2 text due to project managers 8/9. Got an extension from NSF, final due 8/22. Email from Leslie Morsek coming early next week during PEARC. Questions from John via your PM around 8/15, please be responsive.
Decisions:
- note
Actions:
- Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need
3. XSEDE External Relations Updates (Kristin Williamson / Ron Payne)
Previously:
- (7/19) - Added to agenda
Discussion:
- Pre-approval for PEARC18 stories (story ideas sent via email to SMT)
- Confirmation of approval for Branding & Awareness Campaign
- PIF: Product Market Analysis for Sustainability Potential
- Illinois Business Council (IBC) deadline is 31-July
- Kristin - External Relations stories during PEARC18, see table below for HPCwire stories. Reviews would be 2 pages long and would likely be reviewed from approximately 5-7pm
- Bob - available except Monday (traveling)
- Kelly - available except Tuesday
- John - available except Monday
- Phil - available except Monday
Date | Time | Title | Type | XSEDE? | Angle |
7/24/2018 | 14:15-14:30 | Understanding Neural Pathways in Zebrafish through Deep Learning and High Resolution Electron Microscope Data | Tech Paper | Ishtar Nyawira, Kristi Bushman, Iris Qian, Annie Zhang/PSC | XSEDE providing services to new communities; may cover in same article as "Seamless Utilization …" talk below. |
7/25/2018 | 09:20-10:05 | Using Advanced Computing to Recover Black Women’s Lost History: Exploring Seamless Creativity in Research that spans Computer Science, Social Sciences and the Humanities | Plenary | Ruby Mendenhall/ECSS | We've covered Ruby's work before; I expect we'll be updating, particularly in regard to new results. |
7/25/2018 | 10:30-10:45 | Seamless Utilization of Heterogenous XSEDE Resources to Accelerate Processing of a High Value Functional Neuroimaging Dataset | Tech paper | Anirban Jana/PSC | Probably will pair with "Understanding Neural Pathways …" talk above. |
7/25/2018 | 14:30-15:00 | Evaluating the Scientific Impact of XSEDE | Tech Paper | Yes | Obviously good story to cover re. XSEDE's "value added" to academic HPC. |
7/25/2018 | 16:30-16:45 | GISandbox: A Science Gateway for Geospatial Computing | Tech Paper | Eric Shook/ECSS | Interesting talk, should have good visuals and will have a nice Champions angle. |
- ER branding and awareness approval - SP Forum provided feedback and overall a very positive conversation
- John - green light
Decisions:
Actions:
4. XSEDE Staff Publications Initiative & Technical Report Series (Laura T. Herriott and Victor Hazlewood)
Previously:
- Discussion during June Quarterly Meeting: https://docs.google.com/document/d/14LZAAAADKdsN9QqHVO6LlIM8p5qwEDghInrh8OyOJ2k/edit
- (6/21) Laura - requested email distribution list. Reviewing Berkeley and Illinois Tech Report Series policies; in particular the notion of numbering has come up as a lesson learned when establishing a new series. Currently, Laura, Victor, Ron, and Craig will vet the Technical Report series process and share, we welcome others who are interested.
Discussion:
- (7/19) Laura - Illinois does not have a vetting process. PSC uses the author's direct Manager to approve before entering after a proofreading pass is complete. Requesting process from Berkeley. Still waiting for email distribution list to be created.
- (7/19) Laura: Enter Publications in XUP and documents in IDEALS
- Status of publications presented in PY8 Plans
- CEE – added published items to XUP; some
- Advanced Computing for Social Change Journal Publication
- EMPOWERing Undergraduates Through Expert Mentoring: Supporting Student-Driven Research in HPC Internships
Building a Solid Foundation: Intensive, Hands-on Curriculum for Teaching Applications in HPC
BOF: WHPC - "Join the conversation: Strategies for building a campus wide Women in HPC community"
Paper: "Mentoring Undergraduates into Cyber-Facilitator Roles"
Campus Champions 101 workshop
Campus Champions Fellows Presentation
Campus Champions Panel Presentation
Paper: Teaching Data Science through Social Change
BOF: Supporting Student-Driven Research: Fostering Mentorship to Promote Student Success
Paper: The role cultural competency plays in teaching data science
Panel: First Principles in Advanced Cyberinfrastructure - Concepts and Skills Needed for Broader Engagement and Participation
Grace Hopper Presentation on Computing4Change
- ECSS – Phil and Bob will focus on this going forward ACTION talk with Nancy and revise list
- Domain journals
- ECSS staff typically publish at PEARC
- We will summarize accepted submissions
- Increased attention to staff uploading of publications
- Can import from DOI, PubMed ID
- Can we import from Google Scholar?
- Proposed XSEDE partnership with OrcID?
- XCI – Rich and JP have this on the horizon for PEARC19 and others; might have something from PEARC18
- PEARC 19 paper on XSEDE's Use Case Process
- PEARC 19 paper on Extending the XNIT and the XSEDE Community Software Repository
- Operations – will drop presentations, L3s sending to Scott, have a number of items
- Participating in PEARC panel (2.4.1)
- ML/NLP results on automated ticket classification/routing (2.4.1)
- Considering PEARC BoF to solicit feedback on DTS updated vision (2.4.3)
- Paper on multisite virtual organization infrastructure management (2.4.5)
- RAS – ACTION Laura email Dave H.
- XRAS Technical Report—Updating original design and architecture documents to reflect as-implemented state
- XRAS Administrators Guide—Documentation for allocations administrators for XRAS clients
- XSEDE Accounting Service Design Document
- Resource usage analysis publication, format TBD, possibly PEARC19
- Possible XRAS PEARC19 submission, format TBD
- Program Office – Summer school and PEARC evaluations will be done
- Planning process (Project Office)
- Governance (Project Office)
- IHPCSS (Evaluation)
- PEARC (Evaluation)
- Specialized studies (Evaluation)
- XSEDE ROI (Evaluation)
- XSEDE strategic planning case study (Strategy)
- Workflow analysis (Strategy)
- CEE – added published items to XUP; some
- Status of publications presented in PY8 Plans
Decisions:
- note
Actions:
- ACTION for SMT due 7/19 - to review and provide feedback, moving toward approval this summer: https://docs.google.com/document/d/1tjJy5uUU203C_KNcgi_1S-GwkLbkWkxAJuc20s8qxYU/edit#
- Panels and BoFs excluded - activity but not able to share
- Presentations included
5. XSEDE External Code of Conduct - Phasing into website (Ron Payne / Maytal Dahan)
Previously:
- (6/8) - Added to agenda
- Suggested phases:
- Phase I - basic wording on the site since there was clear directive from NSF regarding harassment and repercussions for grantees. web page: https://www.xsede.org/codeofconduct
- Phase II – create the form for reporting. Need ETA
- Phase III – add it to the portal account creation and training registration forms as a check off box indicating read and understand. Need ETA
- Suggested phases:
- (6/21) - Suggested phases:
- Phase I - basic wording on the site since there was clear directive from NSF regarding harassment and repercussions for grantees. web page: https://www.xsede.org/codeofconduct
- Phase II – create the form for reporting. Need ETA
- Phase III – add it to the portal account creation and training registration forms as a check off box indicating read and understand. Need ETA
Discussion:
- note
Decisions:
- note
Actions:
6. XSEDE Service Provider Forum Membership (Shawn Strande / David Hart / Philip Blood)
Previously:
- (7/10) - Added to agenda
- Email thread concerning a single institution adding multiple resources/services to the SPF
- Phil Blood's question about the possibility of international entities joining the SPF
Discussion:
- (7/19) Johathon will bring these topics to the SP Forum
Decisions:
- note
Actions:
Status updates
Follow this basic outline:
- Status update on significant activities
- Review of prior open issues if any (and not addressed earlier in agenda)
- Identification of new issues if any (and not addressed earlier in agenda)
- Identification of recent improvements implemented
Updates from SMT members:
- PI (John/Ron) - met with Bob yesterday
- CEE (Kelly) -
- ECSS (Bob/Phil) - updating ECSS skills. ECSS engagement with eCommerce in the future via Ye Mao and others. Working with the L3s to better track the usage of community codes; unclassified and phython are dominating the list–talking to Tom Furlani on how they solved this problem for Bluewaters. ECSS has a new forum for staff communication. ECSS-all meeting at PEARC and will look at Climate Survey findings
- XCI (Dave L/Craig) -
- Ops (Greg/Victor) -
- RAS (Dave H/Ken) -
- Program Office (Ron/Laura) -
- Sub-award amendment process for PY8 funding is underway. Sub-awards and BusOps are working to align PY8 budgets. Sub-award amendment status can be found on the BusOps wiki: WBS 2.6.4 Business Operations
- Annual XSEDE All-Staff meeting at PEARC18 is scheduled for Thursday, 26-July, 1:30 - 3:00 pm (ET)
- Agenda
- XSEDE team picture
- Welcome & recap recent happenings - 10 mins (John)
- L2 Highlights - 5 mins/ea (30 mins total)
- CEE (Kelly)
- ECSS (Phil/Bob)
- XCI (Dave L)
- Ops (Greg)
- RAS (Dave H)
- PgO (Ron)
- Staff Evaluation status - 30 mins (John, Ron, Lorna)
- Agenda
- Reminder: close recommendations
- Reminder: Record improvements: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw
- Reminder: Enter Publications in XUP and documents in IDEALS
- Reminder: Reference collaborations in tracking worksheet: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw/
- SP Forum (Shawn) - will have meeting at PEARC on Wednesday, 7/25 12-1pm in Brigade room? Reflecting on what Kristin said earlier, the SP Forum provided input on the communications plan
- UAC (Emre) - new members; perhaps schedule a call to plan for new members and understand what feedback we need from NSF
- PM&R (Karla/Scott) -
- NSF (Bob) -
Next Meeting:
- SMT - August 2, 2018