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Attendees:

NAMEPRESENT (tick)/(error)
John Towns
(tick)

Ron Payne

(tick)

Tim Boerner

(tick)
Leslie Froeschl
(tick)
Kelly Gaither

(error)

Robert Sinkovits

(tick)

Emre Brookes

(tick)

Ruth Marinshaw

(tick)

David Lifka

(error)

Gregory Peterson

(tick)

Victor Hazlewood(error)
Sergiu Sanielevici

(tick)

Philip Blood
(tick)
David Hart
(tick)
Lizanne DeStefano
(tick)
Tabitha Samuel(tick)

Linda Akli

(tick)
Bob Chadduck(error)

Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meetings if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 


2. XSEDE2 Reporting (Leslie Froeschl) 

Previously:

  • Previous discussion archived: SMT Meeting - February 25, 2021
  • (3/25) L3s should be finalizing submission of PY11 planning text to PMs. L2 deadline for final text is next Wednesday 3/31. 
    • Annual report process will start May 1.
  • (4/8) Wrapping up PY11 plan today. 
    • XAB: Friday April 16 10am-1pm CT; Slides due by end of day TODAY (with questions for XAB feedback).  Please place them here: https://drive.google.com/drive/u/3/folders/1Cm7K7KajAIjJKaoTZcGIfMKloVS3720e.
    • Requested SP Forum volunteers to sign up to review/provide feedback to an L2 of their choosing. Sent reminder today and hope to get at least one reviewer for each L2 area. L2s: please send Leslie a few times you could do a 30-min call with these folks in the next couple weeks. 
    • Annual report process will start May 1. 
  • (4/22) Meetings with SP Forum reps set up for CEE, XCI, Ops. Still working on scheduling ECSS & PgO. No one signed up for RAS. 
    • Annual report process begins May 1. 
  • (5/6) Annual report text due to your area project manager TODAY
  • (5/20) Annual Report is with John and should be submitted today.
    • Panel review slides will be updated with org charts by next week. 
  • (6/3) Panel review slides have been posted and link was emailed. First run will be at Quarterly meeting (June 22-23). 
  • (6/17) Quarterly meeting next Tuesday/Wednesday. Final agenda has been posted. Panel review slide template is posted on wiki. 
  • (7/1) Next report is in August. Info/schedule re. response to panel report will be sent out when we get it. 

Discussion: 

Decisions: 


3. Arizona State University Request to become Level 3 Service Provider (Ron Payne ) 

Previously:

  • (6/30) added to agenda. ASU's request and application letter sent to SMT on 29-June.

Discussion: 

  • Email approvals from Bob S, Dave H, & Ruth M
  • Vocal approvals: John, Greg, Tim
  • No declines. 

Decisions: 

  • Approved. Ron will send out the official acceptance. 

Around the call up

Follow this basic outline:

      • Status update on significant activities
      • Review of prior open issues if any (and not addressed earlier in agenda)
      • Identification of new issues if any (and not addressed earlier in agenda)
      • Identification of recent improvements implemented

Updates from SMT members:

    • PI (John/Ron) - 
      • John has a short debrief with Bob & Al today. No one else invited (including panel). Will ask when we can expect to receive the panel report. Could be anywhere from a couple days to several weeks. Hope to have it complete prior to August report.  
    • Tim

      • No update

    • CEE (Kelly) - 
      • Terminology task force submitted for a BOF at PEARC. Was accepted. 
    • ECSS (Bob S/Phil/Sergiu) -
      • Working on responding re. the PIF for ECSS training. Plan to get a survey out to gauge interest in training among staff. Will have a response by next SMT meeting.  

    • XCI (Dave L/Tabitha/Shava) -  

      • No update

    • Ops (Greg/Victor) -   

      • No update

    • RAS (Dave H/Ken/Nathan) -  

      • In middle of submissions for next allocation period. 

    • Program Office (Ron/Leslie) - 
      • Reminder: Enter Publications in XUP and documents in IDEALS
      • Reminder: Reference collaborations in tracking worksheet: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw
      • Reminder: Address recommendations (Jira) 
      • XAB meeting is next Friday, July 9 at 1-2pm ET. John to provide debrief on review. L2s will have an opportunity to provide a debrief for their area. 
      • Will provide updates on PIF requests on next SMT call. Ron will be talking with larger partners re. status of spend plan so decisions can be made re. PY11 budget. 

    • SP Forum (Ruth) -  

      • Susan Mehringer & Jay Alameda lined up for terminology training in August for SP Forum.
      • Status of Cancer Computer? They need to establish as a nonprofit in the US in order to be considered. Not sure of status of that, but John will be meeting with

        Roy Chartier from Compute Canada.  

        • Ron will send a notice to them that we are considering this done until/unless they establish themselves in the US, and when/if that happens they should reapply. 
    • UAC (Emre) -   
      • Planning meeting for July. 

    • NSF (Bob C) - 

      Next Meeting:     SMT - July 15, 2021 

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