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Attendees:


Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meeting if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

 

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

 

2. XAB (John Towns / Ron Payne)

Previously:

  • Previous discussion archived: SMT Meeting - November 10, 2016
  • (1/5) Ron
    • 2016 Dec 14th call focused on process NSF plans to use during the next round of re-competition of XSEDE
      • Rudi is looking into getting community input
    • Next call: 2017 Feb Call: Wed, 2/8 – 11am-12pm ET | 10-11am CT | 9-10am MT | 8-9am PT
    • John continues to follow-up with Sandra Harpole on the open XAB seat.

Discussion:

  • (1/19) John - moving to next list since Sandra Harpole has not responded

Decisions:

 

Actions:

 

3. XSEDE2 Reporting (Karla Gendler

Previously:

  • Previous discussion archived: SMT Meeting - November 10, 2016
  • (1/5) Karla 
    • IPR due 2/15 with quarter close on 1/31. Watch for emails soon for due dates for text
    • Planning will begin mid-January; inputs before March quarterly
    • PSC will provide project manager for XCI upon Janet Brown's departure. Will also need a point on UREP. ACTION Karla will send description to Ralph

Discussion:

  • (1/19) Karla - email from Leslie Morsek about IPR2 due 2/17; highlights language to use and timeframes
  • (1/19) Karla - Planning email will come soon as well, will begin after IPR2 writing is done

Decisions:

 

Actions:

  • Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need

 

4. XSEDE2 Wiki Discusion (Karla Gendler)

Previously:

  • (9/29) Karla - will bring policy to SMT for review. Recommendations for accounts for non-XSEDE staff
  • (10/13) Karla - will bring policy to SMT for review. Recommendations for accounts for non-XSEDE staff
  • (10/27) Karla - Janet has sent the policy doc to Maytal and JP for review; Also awaiting security audit input
  • (11/10) Karla - finalizing policy document and will come to SMT for approval. Will also have to develop JIRA and Google Drive policy documents
  • (1/5) Karla - finalizing policy document and will come to SMT for approval. Will also have to develop JIRA and Google Drive policy documents

Discussion:

  • (1/19) Karla - Janet's departure transition is in motion but not yet finalized
  • (1/19) Karla - finalizing policy document and will come to SMT for approval. Will also have to develop JIRA and Google Drive policy documents

Decisions:

 

Actions:

 

5. XSEDE Website Redesign (Karla Gendler)

Previously:

  • (1/5) Maytal - Wire frames in place, need decisions from Ron and John and to understand the role of External Relations and their branding study. Initial focus is to work on the website and then move to the user portal with improved navigation, look and feel. Can do a presentation at March or June quarterly. Usability study conducted on the current website in addition to interviews; can share final report from Craig Jansen at TACC. Would be good to do another usability study 3-6 months after the new website. Craig Jansen at TACC.

Discussion:

  1. The new architecture and the wireframes can continue to be improved upon but we need an initial design and site map to be approved to not delay the re-design process further. Nothing with a web site is set in stone but we would like to have something approved for the initial release planned at the end of this program year. On the wiki page I link to below there are two documents:

    1.       The presentation I plan to give tomorrow. I’ll make sure to keep it short but thorough enough to answer any questions.

    2.       The Usability study that I talked about at the last SMT meeting if anyone is interested in looking at the final report.

    These are both located on the XSEDE web site redesign is located on the following WIKI page: https://confluence.xsede.org/display/XT/XSEDE+Web+Site+Redesign

    • (1/19) Maytal - went through slides sent
    • (1/19) Ralph - what about scientific accomplishments?
      • Maytal - would be under About
      • Ralph - I would think we need an place that is easy to get to that points to scientific accomplishments
    • (1/19) John - infrastructure and XCI, design, use cases, how can you submit a use case
    • (1/19) Maytal - how detailed do we want to get and where do we want to include all of added information?
      • John - requirements we have identified from the community
      • Maytal - project documents area? Infrastructure is a loaded word, so we will need to see where it makes sense to put it
    • (1/19) John - link to ___ (missed it due to a sneeze)
      • Maytal - would have that from the User Portal
    • (1/19) Sergiu - assumption the User Portal remains the same?
      • Maytal - the user portal could absorb what the website is shedding. User portal will undergo another evolution that is more gradual
    • (1/19) Dave H - resources section seems a bit limiting, conveys that XSEDE resources are all we offer. Ecosystem section that would allow us to include Infrastructure and things beyond resources. Gateways could be included then under Ecosystem. 
      • Maytal - XSEDE overview could be expanded
    • (1/19) Maytal - email any additional feedback, will need approval for wireframes and architecture. Will be upgrading to LifeRay 6.2 and change from staging to workflow process
    • (1/19) John - fine with wireframes. Have a few architecture issues. Not everyone is on the call as well. Can approve via email as well. ACTION Ron request feedback from SMT with a deadline to get it approved
    • (1/19) Dave - approve wireframes.
    • (1/19) ACTION Ron will get a status from Kristin for her portion

Decisions:

 

Actions:



6. SP Forum and XSEDE Federation (Dan)

Previously:

  • Previous discussion archived: SMT Meeting - November 10, 2016
  • (11/10) Victor - SP expectations document sent to John
  • (1/5) John - Software Institute letter to be a part of XSEDE from Nancy. MOU vs. letter of committment
  • (1/5) Dan - next meeting is next Thursday. Holding new officer elections. Document out for review: SP integration.
  • (1/5) Ron - SGCI SP application requesting XSEDE Federation and Service Provider Forum membership as a Level 2 Service Provider. 

Discussion:

  • (1/19) Ron - SMT vote for SGCI SP application requesting XSEDE Federation and Service Provider Forum membership as a Level 2 Service Provider. 
    • Yes from John, Dave H, Ralph, Greg. Will follow up with Dave Lifka and Kelly ACTION Ron
  • (1/19) J Ray - elections for SP Forum:
    • Chair: Dan Stanzione, TACC

    • Vice-chair: J. Ray Scott, PSC

    • XAB Reps: Craig Stewart, IU; Shawn Strande, SDSC 
    • Level 2 Chair: Ruth Marinshaw, Stanford 
    • Level 3 Chair: Shawn Doughty, Tufts

Decisions:

 

Actions:

 

7. XSEDE Staff Publications (John Towns)

Previously:

  • (1/12) email from John: Topic is, primarily, about encouraging publications from XSEDE staff about the project.  Typically, the staff publications we do have are in conjunction with research activities either they themselves have awards for or in collaboration with members of the community we are supporting.  Other than the 2015 XSEDE paper in CiSE from Rich Knepper (http://journals.plos.org/plosone/article?id=10.1371/journal.pone.0157628), I am not aware of any publications from XSEDE staff about XSEDE with one exception which is related to that staff members other work. 

Discussion:

  • (1/19) John - NSF wants publications by XSEDE staff about XSEDE: ROI, ECSS. There are more things we should be writing about
    • XCI and engineering process
    • Other things we are doing that others haven't learned how to do or how to do well
    • Maytal - microsurveys in user services
  • Rich here (not to butt in) - there are some publications from Dave Hart and Tom Furlani that would make sense to go in here
  • (1/19) John - might need guidance from others on where to publish. Could brainstorm more at the quarterly
  • (1/19) Sergiu - PEARC conference from XSEDE
  • (1/19) Ralph - look to those who are studying XSEDE for suggestions ACTION John
    • Dave H - Metrics, management practices, evaluation
    • Ask PRACE and ComputeCanada ACTION 
  • (1/19) Laura - PMI magazine, project management in a distributed organization, modifications to fit our context 
  • (1/19) Ralph - site publications as well. When we wrote the proposal, a technical report on lessons learned

Decisions:


Actions:


8. Migrating XSEDE functions that are hosted on Quarry (Craig StewartJohn Towns)

Previously:

  • (1/12) Email from Craig: Migrating XSEDE functions that are hosted on Quarry. For this we need a PCR, but we also need a lot more people involved and at some point we need a decision from you. I am happy to offer resources on Jetstream out of my PI discretionary allocation to provide the resources needed to host the XSEDE operational infrastructure. The work of coordinating moves will take some effort from a lot of people, but it’s just work to do and we can all get it done. The key question is really for you and SMT: do you want to have the primary hosting of the XSEDE operational infrastructure on AWS, with Jetstream as a backup, or would you prefer to have the primary hosting don on Jetstream, with AWS as a backup. We’ll go ahead and start a PCR, but this project is complicated and will take more time and effort overall than moving users. I would propose that we have at least a decision from XSEDE leadership and aim to have a PCR approved by the end of XSEDE2 PY1.

Discussion:

  • Topic to be introduced on 2-Feb call.

Decisions:


Actions:


 

9. Proposed ECSS Affiliates program (Nancy Wilkins-Diehr)

Previously:

  • (1/19) There have been an increasing number of non-XSEDE staff (Campus Champions and others) who would like to be involved with ECSS, contributing their expertise on projects at no cost to the program. While this has been surprising, the inquiries continue to come in. We are formulating a pilot ECSS Affiliates program to investigate involving others in our projects.
  • The current draft of the program is at  https://docs.google.com/document/d/125DRrrwxxwG82VTK50MHa9CSyNnI2a1fUmBZEkZXVRg/edit#. Comments or edits in suggesting mode are welcome through 2/1. ECSS staff were sent a copy in December. While no immediate feedback has been received from staff, we plan to have a comment period for staff as well as a call to discuss any issues.

Discussion:

  • Topic to be introduced on 2-Feb call.

Decisions:


Actions:


Status updates:

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Updates from SMT members:

  • PI (John/Ron) 
    • Cybertraining proposal for IHPCSS submitted
    • Working with PRACE and RIST on a joint MOU
  • CEE (Kelly) 
  • ECSS (Nancy/Ralph/Sergiu) 
    • Renewals and extensions, assignment of projects, JIRA projects
    • Submitting to Project Improvement Fund
  • XCI (Dave L/Craig)
  • Ops (Greg/Victor)
    • Security incident refining report. Changes to PEP.
    • Users went through SSO hub, incident at TACC. Took it down and rebuilt it. Nothing in the SSO was hacked.
    • Need to document limitations of DUO 
    • Cloud configuration
  • RAS (Dave H/Ken) 
    • Allocations due 
  • Program Office (Ron/Laura) 
    • 11 sub-awards executed; all other sub-awards have been submitted and are in process.
    • The March Quarterly wiki page setup and registration is open.  Wiki page: XSEDE Quarterly Meeting - March 2017 
    • New Financial Portal in Beta; awaiting bug-fix push from UII & Beta testing from Shodor and NICS.  
    • The Metrics Dashboard is online, populated with data from PY1 - PY6/IPR1, and will be used for IPR2.
  • SP Forum (Dan) 
    • Dane Skow no longer at Wyoming, do they no longer want to be in the Federation anymore? 
    • J Ray has information and will send to Victor
  • UAC (Emre) - UAC has no update at this time
  • PM&R (Karla/Scott)  
  • NSF (Rudi)

Record improvements: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw/edit#gid=0

Next Meeting:  February 2, 2017

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